26-P019W Vehicle Upfit Services

The City of Charleston
Procurement Division
2 George Street, Suite 3600
Charleston, South Carolina 29401
P) 843-724-7312 F) 843-724-7354
www.charleston-sc.gov
Proposal Number: 26-P019R Proposals will be received until: August 13, 2026 @ 2:00pm
Proposal Title: Vehicle Upfit Services
Mailing Date: July 23, 2026 Direct Inquiries to: Vera M. White
Vendor Name: FEIN/SS#:
Vendor Address:
City - State - Zip:
Telephone Number: Fax Number:
Authorized Signature: _____________________________ Title: __________________________
Date: _________________________
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid
for the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by all
conditions of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must be included with bid
submission.
IMPORTANT
1. This solicitation seeks proposals responding to the Scope of Work for Vehicle Upfit
Services. This solicitation does not commit the City of Charleston to award a contract, to
pay any costs incurred in the preparation of applications submitted, or to procure or
contract for the services. The City reserves the right to accept or reject any, all or any
part of any proposal received as a result of this Solicitation, or to cancel in part or in its
entirety this Solicitation if it is in the best interest of the City to do so. The City shall be
the sole judge as to whether proposals submitted meet all requirements contained in this
solicitation.
2. Offeror may mail, or hand-deliver response to the Procurement Division. Do Not Fax in
the proposal response. Please show the solicitation number on the outside of any mailing
package. The City of Charleston assumes no responsibility for unmarked or improperly
marked envelopes. If directing any other correspondence to the Procurement Division
not related to the solicitation, please do not include the solicitation number on the
envelope. If the Bidder chooses not to respond to this solicitation, it is recommended to
return the "No Proposal Response Form" to our office.
3. DEADLINE FOR SUBMISSION OF OFFER: Any proposal or offer received after
the Procurement Director or his designee has declared that the time set for opening has
arrived, shall be rejected unless the offer has been delivered to the designated purchasing
office or the governmental bodies' mail room which services that purchasing office prior
to the proposal opening.
4. Questions regarding this solicitation must be submitted in writing to Vera M. White,
no later than 12:00pm on August 4, 2026. Questions may either be faxed to 843-724-
7354 or emailed to Vera M. White, whitev@charleston-sc.gov.

GENERAL INFORMATION
INTRODUCTION
The City of Charleston, South Carolina, is soliciting proposals from qualified vendors to provide,
supply, and installation of vehicle graphics, decals, lettering, and related products and services
This solicitation is to secure a qualified vendor capable of providing high-quality materials,
professional installation, and timely service to meet the ongoing needs of the City..
PROCUREMENT PROCESS
The RFP (Request for Proposal) is not a bid. In the event the City elects to negotiate a contract
with the successful Vendor, any contract shall contain, at a minimum, the term and conditions (or
substantially the same term and conditions) as hereinafter stated. The City reserves the right, in
its sole discretion, to reject all submissions, reissue a subsequent RFP, terminate, restructure or
amend this procurement process at any time. The final selection and contract negotiation rests
solely with the City.
QUESTIONS
Every effort has been made to insure that all information needed by the Offeror is included
herein; however, questions are allowed and encouraged to clear up any information as described
herein, etc. The City will not accept telephone calls or visits regarding this RFP. All questions
shall be in writing and addressed to: Vera M. White, City of Charleston, Procurement
Division, 2 George Street, Suite 3600, Charleston, South Carolina 29401, or email to:
whitev@charleston-sc.gov. Written Questions may also be faxed to: 843-724-7354. All
questions must be received before 12:00pm on August 4, 2026. No interpretation shall be
binding upon the City unless in writing from the City's Corporate Counsel.
ORAL STATEMENTS
No oral statement of any person shall modify or otherwise change, or affect the terms, conditions
or specifications stated in the resulting contract. The City of Charleston shall not be legally
bound by any amendment or interpretation that is not in writing.
NON-ENDORSEMENT
If a Proposal is accepted, the successful Offeror shall not issue any news releases or other
statements pertaining to the award or servicing of the agreement that state or imply the City's
endorsement of the successful Offeror's product or services.
PROPRIETARY INFORMATION
If an Offeror does not desire proprietary information in the Proposal to be disclosed, the Offeror
shall identify all proprietary information in the Proposal. This identification will be done by
individually marking each page with the words "Proprietary Information" or "Confidential" on
which such proprietary information is found. If the Offeror fails to identify proprietary
information, it agrees that by submission of its Proposal that those sections shall be deemed non-
proprietary and made available upon request through the Freedom of Information Act.
UNAUTHORIZED COMMUNICATIONS
Respondents' contact regarding this RFP with employees or officials of the City of Charleston
will result in disqualification from this procurement process. Any oral communications are
considered unofficial and non-binding with regard to this RFP. The only authorized contacts for
this procurement are any designated Procurement staff.

CONTRACTOR SOLELY RESPONSIBLE FOR PERFORMANCE
Vendor shall be responsible for the performance of the services required by the contract. Vendor
is an independent contractor and does not act as the City's agent or employee.
DISQUALIFICATION OF OFFERORS
Offerors may be disqualified for any of the following reasons:
* Reason to believe collusion exists among the Offerors
* The Offeror is involved in any litigation against the City
* The Offeror is in arrears on any existing contract or has defaulted on a previous
contract with the City
* Lack of financial stability
* Failure to perform under previous or present contracts with the City
* Is currently debarred by the State of South Carolina Procurement Services
SUSPENSION AND DEBARMENT
The Offeror certifies, by submission of this proposal, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any federal, state or local agency. Where the
Offeror is unable to certify to any of the statements in this certification, such Offeror shall attach
an explanation to this proposal.
CONTRACT NEGOTIATIONS
The City will rank, based upon the evaluation criteria, all responsible and responsive Vendors.
The City will begin negotiations with the top ranked Vendors and will continue with negotiation
down the ranking until a satisfactory contract with the City is finalized, if any. The terms and
conditions of the contract will be no less advantageous than the provisions of this RFP or the
Vendor's proposal. The City reserves the right to make a partial award or to split the award at its
sole discretion.
CONTRACT TERMS
The initial term of the Agreement shall be for one (1) year. The City reserves the right to extend
the Agreement if the City determines the extension is in its best interest; said extension will be
on an annual basis and shall not exceed four (4) additional one (1) year periods.
VENDOR'S DUTY TO INSPECT & ADVISE AND DECLARE ALL COSTS
Each Vendor shall become fully acquainted with the City's requirements and the scope of
commodities and/or services to be provided. Vendor shall have a duty to request any
information from the City as it deems necessary to prepare the RFP. No change order will be
granted or additional compensation permitted if based upon information the Vendor knew or
should have known as part of the Vendor's duty to become acquainted with the City's
circumstances and requirements.
RECEIPT OF PROPOSALS
Proposals must be submitted to and received by the City no later than the date and time specified
within this RFP. Offerors mailing proposals should allow a sufficient mail delivery period to
insure timely receipt (2:00pm on August 13, 2026) of their proposal by the City. Proposals
received after the scheduled due date and time will not be considered. Proposals must be
completed and delivered in sufficient time to avoid disqualification for lateness due to
difficulties in delivery. The time and date stamp clock in the City Procurement Division is the
official clock for determining whether submittals are submitted on time. The City of Charleston

is not responsible for delays in the delivery of mail by the U.S. Postal Service or private couriers.
It is the responsibility solely of the Offerors to ensure that its proposal reaches the City of
Charleston Procurement Division, by the designated date and time. Proposals received after the
scheduled due date and time will not be considered.
Late Proposal documents will not be accepted under any circumstances.
PROPOSAL SUBMITTAL REQUIREMENTS
To assure similarity in proposal presentation and allow the Selection Committee to easily
compare competing proposals, Offerors shall include, in the order described, the material
indicated below. It is not the intent of the City of Charleston to constrain Offerors with regard to
content, but to assure that the specific requirements set for in this RFP are addressed in a uniform
manner amenable to Evaluation and Selection Committee review. Offerors may include
additional information sections or appendices if desired, to present additional pertinent
information. Offerors should submit information in a concise and responsive manner for every
requirement. Non-responsive or incomplete submittals or inability to meet City requirements set
forth may lead to disqualification of the Offeror's submittal.
Only information presented in the Proposal will be used to evaluate the submittals.
Responses shall be completed in accordance with the requirements in the RFP. Statements
made by an Offeror shall be without ambiguity, and with adequate elaboration, where
necessary, for clear understanding.
Specific Requirements
Proposals should be as thorough and detailed as possible so that the City may properly evaluate
the Offeror's capabilities to provide the required services. Offerors are required to submit the
following items as a complete proposal:
Complete response to RFP, signed, completed and submitted as required.
A narrative summary of all the deviations from the specifications. The detailed explanation
and description of price quotation deviations should be submitted.
Sealed package marked on the outside with the Offeror's name, address, and the solicitation
number.
All submittal forms.
PROPOSAL FORMAT
Proposals are to be prepared in a manner design to provide the Selection Committee with a
straightforward presentation of the capability to satisfy the requirements of this RFP.
All documentation submitted with the proposal shall be in a single volume. Documentation must
be on 8 12 x 11 pages.
Include the following items:
o RFP Cover Page listing title of project, RFP number, date of submittal, and name of company
o List of Qualifications and References: provide at least (4) municipal projects for a client in
the past year. References are provided with accurate and up-to-date contact information.
*Reference form is provided.
o Acknowledgement of any issued Addenda
o Proposal must be signed by an official authorized by the vendor's company to contractually
bind the vendor.

RESPONSE FORMAT AND ORGANIZATION
To assure similarity in proposal presentation and allow the evaluation team to easily compare
competing proposals, Offerors shall include, in the order described, the material indicated below.
It is not the intent of the City to constrain Offerors with regard to content, but to assure that the
specific requirements set forth in this RFP are addressed in a uniform manner amenable to
Evaluation and Selection Committee review. Offerors may include additional sections or
appendices if desired, to present additional pertinent information. Offerors should submit
information in a concise and responsive manner for every requirement and every question. Non-
responsive or incomplete answers to information requests and/or City requirements may lead to
disqualification of the Offeror's submittal.
REQUIRED FORMS AND SIGNATURE PAGES
Offerors shall include as an appendix, all ancillary forms required in this Request for Proposal
(RFP). Required forms include, but are not limited to the following:
* RFP Cover Page
* Certificate of Familiarity
* Any Addenda
COMPLETION OF REPONSES
Only information presented in the Proposal will be used to evaluate the services that best fits the
needs of the City.
Responses shall be completed in accordance with the requirements of this RFP. Statements
made by an Offeror shall be without ambiguity, and with adequate elaboration, where necessary,
for clear understanding.
QUANTITY AND IDENTIFICATION OF PROPOSALS SUBMITTED
Each vendor must submit the following:
o One (1) original un-bound, single-sided Proposal labeled as "ORIGINAL"
o Four (4) bound, double-sided Proposals
o One (1) electronic copy on a flash drive. Please have submittal on flash drive divided
into two documents: 1) the proposal; and 2) the cost.
o The Vendor must mark on the envelope or box containing the proposal the follow
information: "Vehicle Upfit Services"
o Note the RFP identification number on the outside of the envelope or box
o All Proposals, including original, copies and the flash drive, shall be submitted together
in one envelope or box
o Proposals must be submitted by mail or hand delivered to City of Charleston,
Procurement Division, 2 George Street, Suite 3600, Charleston, SC 29401, ATTN: 26-
P019W.
No more than one proposal may be submitted by any Vendor.
PROPOSAL EVALUATION PROCESS
An Evaluation and Selection Committee will be established to evaluate the Proposals and select a
proposal which represents the best value to the City. The Evaluation and Selection Committee
will be comprised of City personnel and any other persons as designated by the City. This

Committee will determine the responsiveness and acceptability of each proposal. The
Evaluation and Selection Committee may request additional information from Offerors.
The City will conduct a comprehensive, fair and impartial evaluation of all Proposals received in
response to this RFP. Each Proposal received will first be analyzed to determine overall
responsiveness and completeness to this RFP. Each Proposal will then be evaluated based on
each of the criteria as outlined in Proposal Evaluation Criteria Factors, and after which identified
as either reasonably qualified or unqualified. A Proposal may be declared unqualified if it
clearly fails to demonstrate, in any of the listed areas, a standard that the City believes necessary
to meet the requirements set forth in this RFP.
Following their review of all submitted Proposals, the Selection Committee may select a shortlist
of the highest ranked reasonably-qualified Offerors. Shortlisted Offerors will be invited to
present their Proposal to the Evaluation and Selection Committee.
After the proposals are evaluated, the City will determine whether formal presentations and
interviews are necessary, and if so, which vendors may be invited to make a formal presentation
and/or sit for a panel interview. The City may choose not to require formal presentations or
interviews. The City may choose to contact officials from other jurisdictions regarding the
vendor, their prior work experience and their ability to successfully complete the scope of
services. The City may request clarification or additional information from a specific vendor in
order to assist in the City's evaluation of a proposal. Finally, the City may require changes in the
scope of services as deemed necessary by the City, before execution of the contract.
PROPOSAL EVALUATION CRITERIA FACTORS
The following weighted criteria will be used to evaluate the Proposals for purposes of selecting
the Offeror(s) to negotiate with or to shortlist.
Criteria Factors
* Completeness of the proposal
* Ability to provide items and services required
* Qualified Staff
* Company History/Stability
* Past and Current Experience/Performance
* Cost
It is the Offeror's responsibility to effectively communicate their qualifications, services, and
products to the City by thoroughly responding to each requirement contained in this RFP.

Vehicle Upfit Services
SCOPE OF WORK AND SPECIFICATIONS
This solicitation will cover the various items the City will need to purchase from the Vendor and
installation on those items as well as any items the City delivers to the vendor to install. This
includes Decal kits, etc.
Offeror's Qualifications
To be considered responsible, responsive and eligible to negotiate and enter into a contract, if
any, the Offeror shall, at a minimum, meet the following qualifications:
a) Offeror must have a Ford Motor Company (F.M.C.), General Motors, and Chrysler
drop ship number so new vehicles can be shipped directly to Vendor's Finishing
Facility. This number must be provided on proposal submittal.
b) Offeror is responsible for vehicle's security and welfare until the Charleston Police
Department (CPD) takes possession after completion of work.
c) Offeror must have sufficient resources to complete Undercoating, Equipment
Installations and Decal & Graphic Installations on 8 vehicles per week.
d) Offeror must install exact equipment specified by CPD. No substitutes will be
accepted, unless requested and approved by CPD.
e) All electrical wiring for vehicle components must be of proper gauge and length to
ensure wiring is not overloaded, resulting in possible short or fire. All wiring and
installation to be in accordance with OEMs Upfitters Installation Guide. No equipment
to be installed inside Airbag Deployment Zone.
f) The installation of two-way radio equipment and emergency lighting will be
discussed with installation personnel to ensure location and setup of equipment meets
CPD requirements. Equipment shall be installed in accordance with OEM Upfitters
Guide.
g) Offeror must have adequate premises insurance to cover loss of all vehicles due to
theft, vandalism, fire, or natural disasters. Conditions listed are Not All Inclusive.
h) The contract will be a one (1) year contract with four (4) one (1) year options. The
qualified Offeror must reflect in detail the inclusion of these services.
i) Offeror must have the resources and ability to deliver 8 vehicles per week, upon
completion, to the Charleston Police Department. All drivers must have valid SC
driver's license and be covered under the offeror's insurance.

Vendor: ________________________________
Product # Description of Products Cost
2026+ Marked Ford PIU & Marked Hybrid PIU
Gamber Johnson Console
7170-0734-09 2026 + Ford Utility Console Box with Cup holder, Printer
Armrest, and Mongoose motion attachment
Items for Console:
APX 6500 Remote Head Radio
Sound off Siren ETSA481CSP
7160-2235 12-Volt Panel-Mount Power Port
3130-0361 2" AUX 12v Power Outlet Filler Panel
Go Rhino
5700W Multi-Fit Partitions
Universal Sliding Window Partition / Uncoated Clear
Polycarbonate
5700FIF Partition Transfer Kits
Flat Center Panel & Lower Extension Kit
570721 Partition Transfer Kits
SCA Transfer Kit (includes Upper & Lower Filler Panels,
Mounting Brackets & Hardware)
5706FEM Rear Partitions
Full Steel Mesh Screen / Mounting Hardware Included
Jotto Desk Items
475-0217 Gun Mount for AR/15
GR2-AR-BLM-H-GRIP OUT
475-0848 Window Armor, Bar Style 2020 Ford Utility
Decal
DECAL-FULL KIT Vehicle Full Decal Kit Includes:
Vehicle Decal, Vehicle Numbers, Roof Number. Chevron
reflective tape on tailgate and rear bumper.
2026+ Unmarked Chevy Tahoe
Jotto Desk Console with Printer
425-6738 Tahoe 2026+ IPBCC with Locking Lid
425-3704 Dual ABS Cup Holder
425-6411 Armrest (bolts to base plate)
425-6738 Integrated Printex Bros Contour Console
TK0841TAH21 Setina Cargo Box
TK0507YAH21 Free Standing Bracket Kit
Gamber Johnson Computer Mount
7170-1283 Chevrolet Silverado, Suburban, Tahoe and GMC Sierra,
Yukon (2016+)
Pedestal System Kit, Setina Rear Box
TK0841TAH21 Setina Cargo Box - DSE - BSN, Vehicle: 15-19 Tahoe,
Required Setina #12VS for Stock/Setina Seat or
Freestanding Kit
TF0507TAH21 Bracket Kit, Freestanding, Tahoe

2026+ Unmarked Ford PIU
7170-0734-01 KIT-2026+ Ford Utility Console Box with Cup Holder and
Rear Armrest, Face Plates Need for Console, Motorola Apx
6500 Remote Head Radio, 7160-0321, Sound Off Siren
ETSA481 CSP 17133
Setina Rear Box
TK0248ITU20 Setina, Cargo Box, DSC - BSC, Vehicle: 2026 Interceptor
Utility, Required Setina #12VS for Stock/Setina Seat or
Freestanding Kit
TF0292ITU20 Free Standing 2026 Ford Utility
2026 Marked Durango
Decal
DECAL-FULL KIT Decal Kit: Vehicle Full Decal Kit to include: Vehicle Decal,
Vehicle Number, Roof Number
DECAL-CHEVRON Chevron reflective tape on the rear of the vehicle
2026+ Unmarked Ford F-250
7170-0579-01 Gamber, Universal Sloped Console Box with Cup Holder
and Armrest
7160-0220 Gamber, Mongoose 9" Locking Slide Arem with 360 degree
Clevis
7160-0085 Gamber Johnson 29" Wide Top Plate
7160-0555 Gamber Leg Kit, 2026 Ford F-250
Real Truck Underseat Storage
DEX-DZ701 Dee Zee under seat storage drawer
2026+ Unmarked Ford F-150 Responder
7170-0579-01 Gamber, Universal Sloped Console Box with Cup Holder
and Armrest
7160-0220 Gamber, Mongoose 9" Locking Slide Arem with 360 degree
Clevis
7160-0085 Gamber Johnson 29" Wide Top Plate
7160-0555 Gamber, Leg Kit, 2015 Ford F-150
Real Truck Underseat Storage
DEZ-DZ701 Dee Zee under seat storage drawer
2026+ Mustang GT
Jotto Desk Items
475-0217 Gun Mount for AR/15
GR2-AR-BLM-H-GRIP OUT (mounted in truck)
Havis MCT Mount Mustang GT Computer Mount PKG-PSM-3031
Sunscreen Device
Apply tint to all sides and rear glass, tint must be
nonreflective. Combined light transmission of the tint with
the factory glass must not be less than 27%.
Installation must be compliant with SC law Section 56-5015

2027+ Unmarked Non-Pursuit Sedan (detective/admin
vehicles) Labor cost to install
Interior lighting-forward facing, Rear facing and
intersection facing, Siren and siren driver, Police radio and
switches, Rifle rack in truck and all associated wiring and
shop supplies, Transport vehicle to Charleston PD upon
completion
Total Labor
Labor Related Charges
Vehicle Undercoating per Vehicle
Labor to Installation Cameras per Vehicle
Installation of Decals Per Vehicle
Labor to Install Customer's Equipment per Vehicle
Total Labor
Delivery Per Vehicle
Transportation of vehicles to determined destination
Shipping Charges
9% Tax on Products
Total Equipment
*Items may change depending on the changes in vehicles purchased.
***For Marked Units-Install CPD furnished camera system (currently GETAC).