07121P0124-Stabilization Beds Open-Ended RFP
| Agency: | City of New York |
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| State: | New York |
| Type of Government: | State & Local |
| Posted Date: | Sep 5, 2024 |
| Due Date: | Jun 30, 2026 |
| Solicitation No: | 07121P0124 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
Summary
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EPIN
07121P0124
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Release Date
8/22/2024 12:00:00 AM (Your Local Time)
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Estimated Number of Contracts
25.00
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Estimated Procurement Value
418,000,000.00
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Agency
DEPARTMENT OF HOMELESS SERVICES
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Agency Contact First Name
Cinnamon
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Agency Contact Last Name
Warner
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Agency Contact Email
ACCOContractPlanning@dss.nyc.gov
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Concept Report
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RFx Title
07121P0124-Stabilization Beds Open-Ended RFP
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RFx Status
Released
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Description
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Purpose of the Solicitation
The New York City Department of Homeless Services (DHS) estimates that there are 3,182 homeless adults currently living on the streets, subways or in other public places. Street homeless clients are not coming into traditional shelter for a variety of reasons. DHS provides temporary emergency housing and related services to individuals and families experiencing homelessness in New York City. DHS’ Division of Street Homeless Solutions (SHS) employs street outreach to engage individuals who remain unsheltered. For those individuals living outdoors for an extended period who agree to accept services, stabilization beds provide a less restrictive alternative to traditional shelter. In this way, stabilization beds provide shelter to the unsheltered and help facilitate ongoing coordinated services with SHS outreach teams to help individuals who were previously residing in the subway and other public spaces get back on their feet. Contracted outreach teams and the Joint Command Center will be the referral sources into Stabilization beds. This will allow an outreach worker the ability to provide an immediate placement option for a street homeless client, without a protracted admissions process. DHS reserves the right to expand the referral source options, based upon DHS need and available capacity. Proposed Term of the Contract(s) It is anticipated that the terms of the contract(s) awarded from this RFP will be for approximately five (5) years from 07/01/2021. The contract may include an option to renew, for up to four (4) years, contingent on additional funding. DHS reserves the right, prior to contract award, to determine the length of the initial contract term and each option to renew, if any. Procurement Timeline HRA anticipates that the RFP will be released in June 2021. A pre-proposal conference will be held shortly after the release of the RFP. Number of awards is to be determined, but DHS estimates that there will be as many as five or more awards spread over the next fiscal year. Use of PASSPort PASSPort is a web-based system maintained by the City of New York to manage procurement. To submit a proposal to the upcoming RFP, all vendors must create an account within the PASSPort system. Please visit https://passport.cityofnewyork.us/to create an account or to log into the system to view this RFP. Note on Key Dates The key dates indicated below outline the release of the solicitation for this request for proposals. The solicitation response period is represented by the “Release Date” only.
Purpose of the Solicitation
The New York City Department of Homeless Services (DHS) estimates that there are 3,182 homeless adults currently living on the streets, subways or in other public places. Street homeless clients are not coming into traditional shelter for a variety of reasons. DHS provides temporary emergency housing and related services to individuals and families experiencing homelessness in New York City. DHS’ Division of Street Homeless Solutions (SHS) employs street outreach to engage individuals who remain unsheltered. For those individuals living outdoors for an extended period who agree to accept services, stabilization beds provide a less restrictive alternative to traditional shelter. In this way, stabilization beds provide shelter to the unsheltered and help facilitate ongoing coordinated services with SHS outreach teams to help individuals who were previously residing in the subway and other public spaces get back on their feet. Contracted outreach teams and the Joint Command Center will be the referral sources into Stabilization beds. This will allow an outreach worker the ability to provide an immediate placement option for a street homeless client, without a protracted admissions process. DHS reserves the right to expand the referral source options, based upon DHS need and available capacity. Proposed Term of the Contract(s) It is anticipated that the terms of the contract(s) awarded from this RFP will be for approximately five (5) years from 07/01/2021. The contract may include an option to renew, for up to four (4) years, contingent on additional funding. DHS reserves the right, prior to contract award, to determine the length of the initial contract term and each option to renew, if any. Procurement Timeline HRA anticipates that the RFP will be released in June 2021. A pre-proposal conference will be held shortly after the release of the RFP. Number of awards is to be determined, but DHS estimates that there will be as many as five or more awards spread over the next fiscal year. Use of PASSPort PASSPort is a web-based system maintained by the City of New York to manage procurement. To submit a proposal to the upcoming RFP, all vendors must create an account within the PASSPort system. Please visit https://passport.cityofnewyork.us/to create an account or to log into the system to view this RFP. Note on Key Dates The key dates indicated below outline the release of the solicitation for this request for proposals. The solicitation response period is represented by the “Release Date” only. |
Key Dates
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Anticipated Contract Start Date
(M/d/yyyy)
7/1/2021
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Anticipated Contract End Date
(M/d/yyyy)
6/30/2026
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Release Date
(M/d/yyyy)
8/22/2024
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Bid Opening Date
(M/d/yyyy)
12:00:00 AM
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Questions Due Date
(M/d/yyyy)
Agency Users may not respond to your question if it is submitted after this date.
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Documents
15 Result(s)
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Pre-response/Pre-bid conferences
1 Result(s)
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Attachment Preview
INSTRUCTIONS FOR RESPONDING TO THE RFP (RFX)
This quick guide will walk you through how to view and respond to an RFx. An RFx is a request for
anything. In PASSPort, an RFx will be synonymous with the solicitation that will go out to vendors. This
will include a Request for Proposal (RFP).
If you have questions about the details of the RFx, please contact the designated Agency Contact
located within the View RFx tab. If you have questions about functionality of PASSPort, please contact
our Service Desk at help@mocs.nyc.gov.
Please identify which profile you have been assigned using the table below. This will help guide your
navigation through the RFx.
VENDOR USER PROFILES
PASSPort enables vendors to have multiple profiles in which to complete the relevant tasks for their
workstream. The user profiles that can create and submit responses to an RFx are detailed in the table
below. Importantly, users from the vendor organization can be added to specific responses to contribute
any helpful information.
Profile
Vendor Admin
Vendor Procurement L1
Vendor Procurement L2
Description/Authorizations
• Can manage contacts in the Vendor Profile
• Receive direct invite to participate in RFx
• Can add users to the vendor team
• Can create a response
• Receive direct invite to participate in RFx
• Can add users to the vendor team
• Can create a response
Vendor Financials L1
Vendor Financials L2
Contributor
Vendor Contract Signatory
• Can create/edit responses when added to the team in the
Setup Team Tab
• Can create/edit responses when added to the team (Can
sign the authored contract agreement at the Contract stage)
If you have any questions about vendor user profiles, please contact our Service Desk at
help@mocs.nyc.gov.
SUBMITTING RESPONSES
1
Login to PASSPort
1. You will receive a notification from PASSPort inviting you to respond to an opportunity created by
an agency (RFx).
2. Click on the link in the notification to login into PASSPort and access the RFx. Alternatively, click
on this link to access PASSPort.
View My RFx and Responses
3. Once logged in, click on the RFx menu option on the blue header bar at the top of the screen.
4. Select either Browse All RFx (includes all RFx visible on the Public Portal) or Browse Your RFx
and Responses (includes the RFx to which you have been invited or have started a draft
response).
5. You can locate your opportunities by filtering RFx status, keywords, agency, etc.
6. To open an opportunity or response, click on the pencil icon in the row.
View RFx & Acknowledgement
7. Review the details of the RFx in the View RFx tab. If you have questions about the RFx, contact
the designated Agency Contact found on this page.
8. Communicate with the agency if you plan on responding to the opportunity by completing the
Acknowledgement tab. If no acknowledgement is required, move on to step 9.
Manage Responses
9. Navigate to the Manage Responses tab.
10. Click on the pencil icon to open the Response window.
Manage Responses // Your Proposal Info
This tab is designed to function as the header for your response and will include fields to input a response
name and description and select a competition pool. If you are submitting to multiple Competition Pools,
you must complete individual responses for each Competition Pool.
11. In the Your Proposal Info tab, complete the Response Label, Description and Competition Pool
fields. You can rename the Response Label. If you choose not to, it will default to “Proposal #1”
12. Click the Save button.
Manage Responses // Questionnaire
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The questions within this tab were designed in-system by the Agency to best reflect the information
required for you to submit as part of your response. When completing the Questionnaire, please note the
different ways you are expected to answer (date, multiple choice, text, etc.) and be sure that the answers
are completed to the best of your ability before submitting. Questions denoted with the red bar in the
response field are mandatory. Note, you will not be able to submit your responses if you do not answer
all the required questions.
13. Click on the Questionnaire tab.
14. Complete all necessary questions within this tab. Questions may be organized into a series of
subtabs and subsections.
15. Click the Save button.
Alternatively, you can download the Questionnaire into an Excel file and complete it outside of PASSPort,
but it must be reuploaded with the appropriate answers and format for the Questionnaire to be marked
as responsive. Should you wish to draft your responses in Excel, click either the “Download in Excel
2007-2010 format (xlsx)” or “Download in Excel 97-2003 format (xlsx)”. To reupload the completed Excel
file, click on “Upload (in Excel Format)”.
Please note that editing the structure of the excel sheet might prevent successful reupload, so please be
careful when submitting with this method. You should only edit the fields designated for vendor response.
Manage Responses // Subcontractors and Joint Ventures
If the solicitation allows subcontracting or if you will be submitting as part of a joint venture, you will identify
subcontractors and join ventures in this tab. If the RFx does not require subcontracting, the tab will display
the following language, “Subcontracting is not allowed for this RFx”. If there are no subcontractors or joint
ventures, move on to Step 20.
16. Click on the Subcontractors and Joint Ventures tab.
17. In the Subcontractor Information tile, complete all the necessary fields (if applicable).
18. In the Joint Ventures tile, click on the Add Joint Ventures button, and complete the necessary
fields (if applicable).
19. Click the Save button.
Manage Responses // Item Tab
The Item tab functions as the price component for solicitation. When filling out the Item Tab, be careful
to answer each line item according to the information it asks, such as annual salaries, price per a
designated quantity, or dates. Note, rows and columns will be designated as either “optional” or
“required.” You will not be able to submit your proposal if you do not input data into all the required fields.
Also, please be aware of the total proposal amount, located above the response fields. This total amount
is automatically calculated based on the information you provide in the response fields.
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20. Click on the Item tab.
21. Complete all necessary fields in the Item tab.
22. Click Save button.
Alternatively, you can download the Item Tab into an Excel file and complete it outside of PASSPort, but
it must be reuploaded with the appropriate answers and format for the configured Items Tab to be marked
as responsive. Should you wish to draft your responses in excel, click either the “Download in Excel
2007-
2010 format (xlsx)” or “Download in Excel 97-2003 format (xlsx)”. To reupload the completed Excel file,
click on “Upload (in Excel Format)”.
Please note that editing the structure of the excel sheet might prevent successful reupload, so please be
careful when submitting with this method. You should only edit the fields designated for vendor response.
Manage Responses // LL34 Compliance
This tab allows you to submit your Local Law 34 (Doing Business Data) as part your response to the
solicitation. The Vendor Admin will identify all LL34 Contacts within the Vendor Record. Please make
sure that all information is correct with appropriate names, titles, and other necessary information before
you submit.
23. Click on the LL34 Compliance tab.
24. In the Principle Officers tile, complete all the necessary fields.
25. In the Principle Owners tile, complete all the necessary fields.
26. In the Senior Managers tile, complete the necessary field.
27. Click the Save button.
Submit your Response
28. Click on the Check Progress button to review your progress. PASSPort will alert you to
what needs to be completed. Please note that this will review progress of completion for the RFx,
not the content within the RFx itself.
29. Once all sections are complete, a new green button will appear called the Validate and Submit
button. Click on this button to submit your response.
30. In the pop-up, review the terms and conditions, select the checkbox, and click on the green
Submit my proposal button. Your response will be submitted.
31. Click on the Close button. The Manage Response tab will update with a summary of your
response. The Agency will be notified of your proposal submission.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.