26-P015R Repair & Reconstruction of Bluestone Sidewalks

The City of Charleston
Procurement Division
2 George Street, Suite 3600
Charleston, South Carolina 29401
P) 843-724-7312 F) 843-724-7354
www.charleston-sc.gov
Proposal Number: 26-P015R Proposals will be received until: August 13, 206 @ 1:30pm
Proposal Title: Repair and Reconstruction of Bluestone Sidewalks
Mailing Date: July 15, 2026 Direct Inquiries to: Robin B. Robinson
Vendor Name: FEIN/SS#:
Vendor Address:
City - State - Zip:
Telephone Number: Fax Number:
Authorized Signature: _____________________________ Title: __________________________
Date: _________________________
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid
for the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by all
conditions of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must be included with bid
submission.
IMPORTANT
1. This solicitation seeks proposals responding to the Scope of Work for the Repair and
Reconstruction of Bluestone Sidewalks. This solicitation does not commit the City of
Charleston to award a contract, to pay any costs incurred in the preparation of
applications submitted, or to procure or contract for the services. The City reserves the
right to accept or reject any, all or any part of any proposal received as a result of this
Solicitation, or to cancel in part or in its entirety this Solicitation if it is in the best interest
of the City to do so. The City shall be the sole judge as to whether proposals submitted
meet all requirements contained in this solicitation.
2. Offeror may mail, or hand-deliver response to the Procurement Division. Do Not Fax in
the proposal response. Please show the solicitation number on the outside of any mailing
package. The City of Charleston assumes no responsibility for unmarked or improperly
marked envelopes. If directing any other correspondence to the Procurement Division
not related to the solicitation, please do not include the solicitation number on the
envelope. If the Bidder chooses not to respond to this solicitation, it is recommended to
return the "No Proposal Response Form" to our office.
3. DEADLINE FOR SUBMISSION OF OFFER: Any proposal or offer received after
the Procurement Director or his designee has declared that the time set for opening has
arrived, shall be rejected unless the offer has been delivered to the designated purchasing
office or the governmental bodies' mail room which services that purchasing office prior
to the proposal opening.
4. Questions regarding this solicitation must be submitted in writing to Robin B.
Robinson, no later than 12:00pm on July 27, 2026. Questions may either be faxed to
843-724-7354 or emailed to Robin B. Robinson, robinsonr@charleston-sc.gov.
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GENERAL INFORMATION
INTRODUCTION
The City of Charleston, South Carolina is soliciting proposals from qualified firms to provide
Repair and Reconstruction of Bluestone Sidewalks. The contractor will have to demonstrate in
their proposal the qualifications. There will be 6 phases of this work to be done. Phase 1 will be
done first and upon satisfactory completion and lidar surveys, the City will have the awarded
contractor proceed with the additional phases as directed.
PROCUREMENT PROCESS
The RFP (Request for Proposal) is not a bid. In the event the City elects to negotiate a contract
with the successful Vendor, any contract shall contain, at a minimum, the term and conditions (or
substantially the same term and conditions) as hereinafter stated. The City reserves the right, in
its sole discretion, to reject all submissions, reissue a subsequent RFP, terminate, restructure or
amend this procurement process at any time. The final selection and contract negotiation rests
solely with the City.
QUESTIONS
Every effort has been made to insure that all information needed by the Offeror is included
herein; however, questions are allowed and encouraged to clear up any information as described
herein, etc. The City will not accept telephone calls or visits regarding this RFP. All questions
shall be in writing and addressed to: Robin B. Robinson, City of Charleston, Procurement
Division, 2 George Street, Suite 3600, Charleston, South Carolina 29401, or email to:
robinsonr@charleston-sc.gov. Written Questions may also be faxed to: 843-724-7354. All
questions must be received before 12:00pm on July 27, 2026. No interpretation shall be
binding upon the City unless in writing from the City's Corporate Counsel.
ORAL STATEMENTS
No oral statement of any person shall modify or otherwise change, or affect the terms, conditions
or specifications stated in the resulting contract. The City of Charleston shall not be legally
bound by any amendment or interpretation that is not in writing.
NON-ENDORSEMENT
If a Proposal is accepted, the successful Offeror shall not issue any news releases or other
statements pertaining to the award or servicing of the agreement that state or imply the City's
endorsement of the successful Offeror's product or services.
PROPRIETARY INFORMATION
If an Offeror does not desire proprietary information in the Proposal to be disclosed, the Offeror
shall identify all proprietary information in the Proposal. This identification will be done by
individually marking each page with the words "Proprietary Information" or "Confidential" on
which such proprietary information is found. If the Offeror fails to identify proprietary
information, it agrees that by submission of its Proposal that those sections shall be deemed non-
proprietary and made available upon request through the Freedom of Information Act.
UNAUTHORIZED COMMUNICATIONS
Respondents' contact regarding this RFP with employees or officials of the City of Charleston
will result in disqualification from this procurement process. Any oral communications are
considered unofficial and non-binding with regard to this RFP. The only authorized contacts for
this procurement are any designated Procurement staff.
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CONTRACTOR SOLELY RESPONSIBLE FOR PERFORMANCE
Vendor shall be responsible for the performance of the services required by the contract. Vendor
is an independent contractor and does not act as the City's agent or employee.
DISQUALIFICATION OF OFFERORS
Offerors may be disqualified for any of the following reasons:
* Reason to believe collusion exists among the Offerors
* The Offeror is involved in any litigation against the City
* The Offeror is in arrears on any existing contract or has defaulted on a previous
contract with the City
* Lack of financial stability
* Failure to perform under previous or present contracts with the City
* Is currently debarred by the State of South Carolina Procurement Services
SUSPENSION AND DEBARMENT
The Offeror certifies, by submission of this proposal, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any federal, state or local agency. Where the
Offeror is unable to certify to any of the statements in this certification, such Offeror shall attach
an explanation to this proposal.
CONTRACT NEGOTIATIONS
The City will rank, based upon the evaluation criteria, all responsible and responsive Vendors.
The City will begin negotiations with the top ranked Vendors and will continue with negotiation
down the ranking until a satisfactory contract with the City is finalized, if any. The terms and
conditions of the contract will be no less advantageous than the provisions of this RFP or the
Vendor's proposal. The City reserves the right to make a partial award or to split the award at its
sole discretion.
CONTRACT TERMS
The initial term of the Agreement shall be for one year. The City reserves the right to extend the
Agreement if the City determines the extension is in its best interest; said extension will be on an
annual basis and shall not exceed four (4) additional one (1) year periods.
VENDOR'S DUTY TO INSPECT & ADVISE AND DECLARE ALL COSTS
Each Vendor shall become fully acquainted with the City's requirements and the scope of
commodities and/or services to be provided. Vendor shall have a duty to request any
information from the City as it deems necessary to prepare the RFP. No change order will be
granted or additional compensation permitted if based upon information the Vendor knew or
should have known as part of the Vendor's duty to become acquainted with the City's
circumstances and requirements.
RECEIPT OF PROPOSALS
Proposals must be submitted to and received by the City no later than the date and time specified
within this RFP. Offerors mailing proposals should allow a sufficient mail delivery period to
insure timely receipt (1:30pm on August 13, 2026) of their proposal by the City. Proposals
received after the scheduled due date and time will not be considered. Proposals must be
completed and delivered in sufficient time to avoid disqualification for lateness due to
difficulties in delivery. The time and date stamp clock in the City Procurement Division is the
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official clock for determining whether submittals are submitted on time. The City of Charleston
is not responsible for delays in the delivery of mail by the U.S. Postal Service or private couriers.
It is the responsibility solely of the Offerors to ensure that its proposal reaches the City of
Charleston Procurement Division, by the designated date and time. Proposals received after the
scheduled due date and time will not be considered.
Late Proposal documents will not be accepted under any circumstances.
PROPOSAL SUBMITTAL REQUIREMENTS
To assure similarity in proposal presentation and allow the Selection Committee to easily
compare competing proposals, Offerors shall include, in the order described, the material
indicated below. It is not the intent of the City of Charleston to constrain Offerors with regard to
content, but to assure that the specific requirements set for in this RFP are addressed in a uniform
manner amenable to Evaluation and Selection Committee review. Offerors may include
additional information sections or appendices if desired, to present additional pertinent
information. Offerors should submit information in a concise and responsive manner for every
requirement. Non-responsive or incomplete submittals or inability to meet City requirements set
forth may lead to disqualification of the Offeror's submittal.
Only information presented in the Proposal will be used to evaluate the submittals.
Responses shall be completed in accordance with the requirements in the RFP. Statements
made by an Offeror shall be without ambiguity, and with adequate elaboration, where
necessary, for clear understanding.
Specific Requirements
Qualification packages are limited to 30 double-sided pages and responses should thoroughly
address all items listed in the preceding section. Proposals which do not address all of these
areas may be considered incomplete and non-responsive. Responses must not include ancillary,
irrelevant information. Items noted below to be included in the appendix and resumes for
personnel do not count toward the page maximum.
PROPOSAL FORMAT
Response packages must be formatted as follows:
i. Cover letter and executive summary. The executive summary should summarize key
elements of the submittal and the Offeror's qualifications that in the opinion of the
respondent differentiates it from others.
ii. About the Company - Include brief company history, annual volume of work; description of
office location that will support this project, company leadership/philosophy, and company
organization chart.
iii. Project Experience - Case Studies of a minimum of five recent construction project
management services projects which are of similar type, value, size and scope. Include the
project name, a brief project description, the owner and point of contact, the project location,
the project team, the project duration (construction start and final completion), the services
provided, the project budget, the final construction cost, change order amounts and project
reference(s) with title, phone number, and email address. Case Studies should include
projects completed or in progress with similar client types.
iv. Project Management Services - Include an outline of project management services provided
by the company as well as an approach to the scope of services anticipated to be delivered.
v. Staffing Plan - Include a project organization chart that identifies the key point of contact
and proposed staff and brief job description and resume for each, including their respective
experience with similar projects.
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vi. Appendix - A copy of all licenses, certifications, and certificate of insurance. Any
objections to the proposed contract.
To assure similarity in proposal presentation and allow the evaluation team to easily compare
competing proposals, Offerors shall include, in the order described, the material indicated below.
It is not the intent of the City to constrain Offerors with regard to content, but to assure that the
specific requirements set forth in this RFP are addressed in a uniform manner amenable to
Evaluation and Selection Committee review. Offerors may include additional sections or
appendices if desired, to present additional pertinent information. Offerors should submit
information in a concise and responsive manner for every requirement and every question. Non-
responsive or incomplete answers to information requests and/or City requirements may lead to
disqualification of the Offeror's submittal.
REQUIRED FORMS AND SIGNATURE PAGES
Offerors shall include as an appendix, all ancillary forms required in this Request for Proposal
(RFP). Required forms include, but are not limited to the following:
* RFP Cover Page
* Certificate of Familiarity
* Any Addenda
COMPLETION OF REPONSES
Only information presented in the Proposal will be used to evaluate the services that best fits the
needs of the City.
Responses shall be completed in accordance with the requirements of this RFP. Statements
made by an Offeror shall be without ambiguity, and with adequate elaboration, where necessary,
for clear understanding.
QUANTITY AND IDENTIFICATION OF PROPOSALS SUBMITTED
Each vendor must submit the following:
o One (1) original un-bound, single-sided Proposal labeled as "ORIGINAL"
o Six (6) bound, double-sided Proposals
o One (1) electronic copy on a flash drive. Please have submittal on flash drive divided
into two documents: 1) the proposal; and 2) the cost.
o The Vendor must mark on the envelope or box containing the proposal the follow
information: "26-P015R Repair and Reconstruction of Bluestone Sidewalks"
o Note the RFP identification number on the outside of the envelope or box
o All Proposals, including original, copies and the flash drive, shall be submitted together
in one envelope or box
o Proposals must be submitted by mail or hand delivered to City of Charleston,
Procurement Division, 2 George Street, Suite 3600, Charleston, SC 29401, ATTN: 26-
P015R.
No more than one proposal may be submitted by any Vendor.
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PROPOSAL EVALUATION PROCESS
An Evaluation and Selection Committee will be established to evaluate the Proposals and select a
proposal which represents the best value to the City. The Evaluation and Selection Committee
will be comprised of City personnel and any other persons as designated by the City. This
Committee will determine the responsiveness and acceptability of each proposal. The
Evaluation and Selection Committee may request additional information from Offerors.
The City will conduct a comprehensive, fair and impartial evaluation of all Proposals received in
response to this RFP. Each Proposal received will first be analyzed to determine overall
responsiveness and completeness to this RFP. Each Proposal will then be evaluated based on
each of the criteria as outlined in Proposal Evaluation Criteria Factors, and after which identified
as either reasonably qualified or unqualified. A Proposal may be declared unqualified if it
clearly fails to demonstrate, in any of the listed areas, a standard that the City believes necessary
to meet the requirements set forth in this RFP.
Following their review of all submitted Proposals, the Selection Committee may select a shortlist
of the highest ranked reasonably-qualified Offerors. Shortlisted Offerors will be invited to
present their Proposal to the Evaluation and Selection Committee.
After the proposals are evaluated, the City will determine whether formal presentations and
interviews are necessary, and if so, which vendors may be invited to make a formal presentation
and/or sit for a panel interview. The City may choose not to require formal presentations or
interviews. The City may choose to contact officials from other jurisdictions regarding the
vendor, their prior work experience and their ability to successfully complete the scope of
services. The City may request clarification or additional information from a specific vendor in
order to assist in the City's evaluation of a proposal. Finally, the City may require changes in the
scope of services as deemed necessary by the City, before execution of the contract.
PROPOSAL EVALUATION CRITERIA FACTORS
The following weighted criteria will be used to evaluate the Proposals for purposes of selecting
the Offeror(s) to negotiate with or to shortlist.
Criteria Factors
* Provides Qualifications and Experience of Similar Projects
* Responsiveness, Quality, and Completeness of Proposal
* Scope of Services and Methodology
* Company History/Stability
* Prior Experience/References
It is the Offeror's responsibility to effectively communicate their qualifications, services, and
products to the City by thoroughly responding to each requirement contained in this RFP.
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Repair and Reconstruction of Bluestone Sidewalks
Scope of Work
PROJECT:
City of Charleston, S.C. - Broad Street Sidewalk Repair: Repair and Reconstruction of the Blue
Stone Sidewalks on Broad Street from East Bay Street to King Street including the associated
curbing, storm water basins, utility boxes and referred to as Project throughout the rest of this
document. The awarded vendor will also be responsible for removal of parking meters.
LOCATION:
There will be 6 phases of this work to be done. Phase 1 will be done first and upon satisfactory
completion and lidar surveys, the City will have the awarded contractor proceed with the
additional phases as directed.
Project site is on Broad Street in Charleston, South Carolina.
Phase one will start on the North side of Broad Street at the intersection of King and
Broad St. and extend approximately 742 ft. and stop before 68 Broad St.
Phase two will start in front of 68 Broad St. and extend down broad approximately 756 ft.
and end at the intersection of Broad and State Street.
Phase three will start at the intersection of State and Broad and will extend approximately
185 feet along broad and will end at the intersection of Broad and E. Bay Street.
Phase four will start on the south side of Broad St. at the intersection of E. Bay and Broad
and will extend down Broad St approximately 630 feet and will end at the intersection of
Broad St and Church St.
Phase five will start at the intersection of Church and Broad St. and extend down Broad
approximately 502 feet along Broad and will end at the intersection of Broad and
Meeting St.
Phase six will start at the intersection of Broad and Meeting and extend down Broad
approximately 478 feet and will end at the intersection of Broad and King St.
PURPOSE:
To improve the walkability, appearance, and accessibility in accordance with the Americans
with Disabilities ACT (ADA) to the greatest extent practicable while still maintaining the
historic nature of the original paved surface.
DESCRIPTION OF THE CORRIDOR:
Broad Street is known for its wealth of historic resources and is characterized by its historic
architecture maintained through a history of persistent and scrupulous historic preservation.
Broad Street is a mix of historic buildings, City Hall, and residences as well as restaurants and
nightlife use. Towards the east, the 1771 Old Exchange and Provost Dungeon terminate Broad
St. at East Bay Street. The west end of the designated project area ends at historic King Street.
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Due to the complex nature and historic significance of Broad St., and unique materials, specific
construction expertise is required for this project. Only those contractors with significant
experience and expertise shall be allowed to bid on the project. Potential bidders should also
have considerable experience working with historic structures on urban streets with limited
access as well as meeting the minimum requirements listed below. The project is anticipated to
start in June / July 2026. Project duration for each phase is anticipated to be approximately 3-5
months.
STANDARDS FOR PREQUALIFICATION OF CONTRACTORS:
All contractors must have expertise in scheduling all aspects of the project from start to finish.
Any contractor with a history of excessive change orders will not be considered for the project.
The following shall be the minimum requirements established for consideration for this project
* Provide a corporate resume listing project in which the Contractor acted as the prime, or
subcontractor, and was directly responsible for the reconstruction and/or repair work on
projects of similar size and character. This shall include experience with similar materials
and construction means and methods which would be appropriate for this type of work
and the historical and mixed business /residential work environment.
* Furnish proof in the form of a Resume that the proposed project superintendent has at
least five (5) years of experience with projects of similar size and character, including
extensive Blue Stone repair and installation work. Also include five (5) references
representing the owner/entity for whom the project was delivered. Include names,
addresses, and telephone numbers of references that will testify to the successful
completion of these projects by the superintendent. The Resume should also include the
names of companies the individual was employed by while conducting the work.
* All contractors (Subs or Prime) shall have appropriate licenses as needed in accordance
with the state, local and federal entities to perform the work within the scope of this
project.
SCOPE OF THE WORK:
Generally, the work for this Project consists of Repair and Reconstruction of the Blue Stone
Sidewalks including the associated curbing, storm water basins, utility boxes and meters. A Lidar
scan has been completed for Phase One. A numbered detailed map is provided which outlines
what repair is to be made to each stone. Each stone should be replaced in the same spot when
they are reset.
General elements of work include but are not limited to:
* All pedestrian and vehicular traffic control and staging deemed necessary to provide the
defined, business, residential and emergency access along Broad St. and accomplish the
construction requirements of the Project.
* Compliance with all relevant City ordinances and work restrictions to include obtaining
all necessary permits.
* Cleaning, demolition and removal of deteriorated sections of the sidewalk and base
materials.
* Removal and resetting of bluestone per provided detail map
* Remove and replacement of bluestone per the provided detail map
* Removal, square cut and reset of bluestone per the provided detail map
* Installation of all required base materials, new pavers and grout.
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* Removal and resetting existing granite curbing and installation of any missing or
unsalvageable curbing.
* All asphalt work associated with the removal and installation of granite curbing.
* Installation of City of Charleston approved ADA compliant truncated domes at all
intersections.
* Raising, or coordinating with the applicable utility to raise, all utility access covers,
water, electrical, etc. necessary to be flush with the sidewalk surface.
* Coordinate with the City of Charleston Traffic and Transportation Department for proper
removal and re-installation of parking meters by the department.
* Resetting all storm water basins
* All associated project scheduling, traffic control, and public information
* Coordination with utility companies to allow time for them to replace or install utilities
including gas lines.
* Removal of Parking Meters
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Proposal Number: 26-P015R Proposals will be received until: August 13, 206 @ 1:30pm
Proposal Title: Repair and Reconstruction of Bluestone Sidewalks
Mailing Date: July 15, 2026 Direct Inquiries to: Robin B. Robinson
CERTIFICATE OF FAMILIARITY
The undersigned, having fully familiarized himself with the information contained within this
entire solicitation and applicable amendments, submits the attached proposal, and other
applicable information to the City, which I verify to be true and correct to the best of my
knowledge. I further certify that this proposal response is made without prior understanding,
agreement, or connection with any corporation, firm or person submitting a proposal for the
same materials, supplies, equipment or services in all respects, fair and without collusion or
fraud. I agree to proposal by all conditions of this solicitation and certify that I am authorized to
sign this proposal. I further certify all prices submitted shall remain effective for a minimum
period of ninety (90) days, unless otherwise stated.
________________________________ ________________________________
Company Name Authorized Signature
As registered with the IRS
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Correspondence Address Printed Name
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City, State, Zip Title
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Email Telephone Number/Toll Free Also (If Available)
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Remittance Address Fax Number
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City, State, Zip Date
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Federal Tax ID (FEIN)/SS Number SC Sales Tax Number
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