26-P017R Corner Store Operator

Agency:	City of Charleston
State:	South Carolina
Type of Government:	State & Local
Posted Date:	Jul 9, 2026
Due Date:	Aug 11, 2026
Solicitation No:	26-P017R
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Number:	26-P017R
Bid Title:	26-P017R Corner Store Operator
Category:	Procurement Bids
Status:	Open

Description:

There will be a Non-Mandatory Site Visit at 10:00am on July 23, 2026 at 91 Hanover St.

Questions must be submitted in writing no later than 1:00pm on July 24, 2026 to For security reasons, you must enable JavaScript to view this E-mail address. .

Please see related documents for details.

Publication Date/Time:

7/9/2026 12:00 PM

Closing Date/Time:

8/11/2026 11:30 AM

Pre-bid Meeting:

07/23/2026 @ 10:00am

Contact Person:

Robin B. Robinson
robinsonr@charleston-sc.gov
843-724-7314

Fee:

N/A

Business Hours:

8:00am - 5:00pm

Fax Number:

843-724-7354

Plan Holders List:

N/A

Attachment Preview

The City of Charleston

Procurement Division

2 George Street, Suite 3600

Charleston, South Carolina 29401

P) 843-724-7312 F) 843-724-7354

www.charleston-sc.gov

Proposal Number: 26-P017R Proposals will be received until: August 11, 2026 11:30am

Proposal Title: Corner Store Operator

Non-Mandatory Site Visit: July 23, 2026 @ 10:00am at 91 Hanover St.

Mailing Date: July 9, 2026

Direct Inquiries to: Robin B. Robinson

Vendor Name:

FEIN/SS#:

Vendor Address:

City – State – Zip:

Telephone Number:

Fax Number:

Authorized Signature: _____________________________ Title: __________________________

Date: _________________________

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for

the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of

this bid and certify that I am authorized to sign this bid for the bidder. This signed page must be included with bid submission.

IMPORTANT

1. This solicitation seeks proposals responding to the Scope of Work for a Corner Store Operator.

This solicitation does not commit the City of Charleston to award a contract, to pay any costs

incurred in the preparation of applications submitted, or to procure or contract for the services. The

City reserves the right to accept or reject any, all or any part of any proposal received as a result of

this Solicitation, or to cancel in part or in its entirety this Solicitation if it is in the best interest of the

City to do so. The City shall be the sole judge as to whether proposals submitted meet all

requirements contained in this solicitation.

2. Offeror may mail, or hand-deliver response to the Procurement Division. Do Not Fax in the

proposal response. Please show the solicitation number on the outside of any mailing package. The

City of Charleston assumes no responsibility for unmarked or improperly marked envelopes. If

directing any other correspondence to the Procurement Division not related to the solicitation, please

do not include the solicitation number on the envelope. If the Bidder chooses not to respond to this

solicitation, it is recommended to return the “No Proposal Response Form” to our office.

3. DEADLINE FOR SUBMISSION OF OFFER: Any proposal or offer received after the

Procurement Director or his designee has declared that the time set for opening has arrived, shall be

rejected unless the offer has been delivered to the designated purchasing office or the governmental

bodies’ mail room which services that purchasing office prior to the proposal opening.

4. Questions regarding this solicitation must be submitted in writing to Robin B. Robinson, no later

than 1:00pm on July 24, 2026. Questions may either be faxed to 843-724-7354 or emailed to

Robin B. Robinson, robinsonr@charleston-sc.gov.

GENERAL INFORMATION

INTRODUCTION

The City is seeking qualified vendors to contract with an operating partner that they have the necessary

skills, experience, and resources to operate a convenience/grocery store in partnership with the City at this

location. The convenience /grocery is sustainably up fitted, including major equipment, by the City at no

cost to operating partner/operator. Please note: No on-site food preparation will be permitted, per DHEC.

Only commercially pre-packaged food should be available for sale.

There will be a Non-Mandatory Site Visit at 10:00am on July 23, 2026 at 91 Hanover St.

PROCUREMENT PROCESS

The RFP (Request for Proposal) is not a bid. In the event the City elects to negotiate a contract with the

successful Vendor, any contract shall contain, at a minimum, the term and conditions (or substantially the

same term and conditions) as hereinafter stated. The City reserves the right, in its sole discretion, to reject

all submissions, reissue a subsequent RFP, terminate, restructure or amend this procurement process at

any time. The final selection and contract negotiation rests solely with the City.

QUESTIONS

Every effort has been made to insure that all information needed by the Offeror is included herein;

however, questions are allowed and encouraged to clear up any information as described herein, etc. The

City will not accept telephone calls or visits regarding this RFP. All questions shall be in writing and

addressed to: Robin B. Robinson, City of Charleston, Procurement Division, 2 George Street, Suite

3600, Charleston, South Carolina 29401, or email to: robinsonr@charleston-sc.gov. Written

Questions may also be faxed to: 843-724-7354. All questions must be received before 1:00pm on July

24, 2026. No interpretation shall be binding upon the City unless in writing from the City’s Corporate

Counsel.

ORAL STATEMENTS

No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or

specifications stated in the resulting contract. The City of Charleston shall not be legally bound by any

amendment or interpretation that is not in writing.

NON-ENDORSEMENT

If a Proposal is accepted, the successful Offeror shall not issue any news releases or other statements

pertaining to the award or servicing of the agreement that state or imply the City’s endorsement of the

successful Offeror’s product or services.

PROPRIETARY INFORMATION

If an Offeror does not desire proprietary information in the Proposal to be disclosed, the Offeror shall

identify all proprietary information in the Proposal. This identification will be done by individually

marking each page with the words “Proprietary Information” or “Confidential” on which such proprietary

information is found. If the Offeror fails to identify proprietary information, it agrees that by submission

of its Proposal that those sections shall be deemed non-proprietary and made available upon request

through the Freedom of Information Act.

UNAUTHORIZED COMMUNICATIONS

Respondents’ contact regarding this RFP with employees or officials of the City of Charleston will result

in disqualification from this procurement process. Any oral communications are considered unofficial

and non-binding with regard to this RFP. The only authorized contacts for this procurement are any

designated Procurement staff.

CONTRACTOR SOLELY RESPONSIBLE FOR PERFORMANCE

Vendor shall be responsible for the performance of the services required by the contract. Vendor is an

independent contractor and does not act as the City’s agent or employee.

DISQUALIFICATION OF OFFERORS

Offerors may be disqualified for any of the following reasons:

• Reason to believe collusion exists among the Offerors

• The Offeror is involved in any litigation against the City

• The Offeror is in arrears on any existing contract or has defaulted on a previous contract with the

City

• Lack of financial stability

• Failure to perform under previous or present contracts with the City

• Is currently debarred by the State of South Carolina Procurement Services

SUSPENSION AND DEBARMENT

The Offeror certifies, by submission of this proposal, that neither it nor its principals are presently

debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from

participation in this transaction by any federal, state or local agency. Where the Offeror is unable to

certify to any of the statements in this certification, such Offeror shall attach an explanation to this

proposal.

CONTRACT NEGOTIATIONS

The City will rank, based upon the evaluation criteria, all responsible and responsive Vendors. The City

will begin negotiations with the top ranked Vendors and will continue with negotiation down the ranking

until a satisfactory contract with the City is finalized, if any. The terms and conditions of the contract will

be no less advantageous than the provisions of this RFP or the Vendor’s proposal. The City reserves the

right to make a partial award or to split the award at its sole discretion.

CONTRACT TERMS

The initial term of the Agreement shall be for five (5) years. The City reserves the right to extend the

Agreement if the City determines the extension is in its best interest; said extension will be on an annual

basis and shall not exceed two (2) additional one (1) year periods.

VENDOR’S DUTY TO INSPECT & ADVISE AND DECLARE ALL COSTS

Each Vendor shall become fully acquainted with the City’s requirements and the scope of commodities

and/or services to be provided. Vendor shall have a duty to request any information from the City as it

deems necessary to prepare the RFP. No change order will be granted or additional compensation

permitted if based upon information the Vendor knew or should have known as part of the Vendor’s duty

to become acquainted with the City’s circumstances and requirements.

RECEIPT OF PROPOSALS

Proposals must be submitted to and received by the City no later than the date and time specified within

this RFP. Offerors mailing proposals should allow a sufficient mail delivery period to insure timely

receipt (August 11, 2026 @ 11:30am) of their proposal by the City. Proposals received after the

scheduled due date and time will not be considered. Proposals must be completed and delivered in

sufficient time to avoid disqualification for lateness due to difficulties in delivery. The time and date

stamp clock in the City Procurement Division is the official clock for determining whether submittals are

submitted on time. The City of Charleston is not responsible for delays in the delivery of mail by the U.S.

Postal Service or private couriers. It is the responsibility solely of the Offerors to ensure that its proposal

reaches the City of Charleston Procurement Division, by the designated date and time. Proposals received

after the scheduled due date and time will not be considered.

Late Proposal documents will not be accepted under any circumstances.

PROPOSAL SUBMITTAL REQUIREMENTS

To assure similarity in proposal presentation and allow the Selection Committee to easily compare

competing proposals, Offerors shall include, in the order described, the material indicated below. It is not

the intent of the City of Charleston to constrain Offerors with regard to content, but to assure that the

specific requirements set for in this RFP are addressed in a uniform manner amenable to Evaluation and

Selection Committee review. Offerors may include additional information sections or appendices if

desired, to present additional pertinent information. Offerors should submit information in a concise and

responsive manner for every requirement. Non-responsive or incomplete submittals or inability to meet

City requirements set forth may lead to disqualification of the Offeror’s submittal.

Only information presented in the Proposal will be used to evaluate the submittals. Responses shall

be completed in accordance with the requirements in the RFP. Statements made by an Offeror

shall be without ambiguity, and with adequate elaboration, where necessary, for clear

understanding.

Specific Requirements

Proposals should be as thorough and detailed as possible so that the City may properly evaluate the

Offeror's capabilities to provide the required services. Offerors are required to submit the following items

as a complete proposal:

➢ Complete response to RFP, signed, completed and submitted as required with a

detailed outline and description of proposal, including a list of standard limitations and exclusions.

➢ A narrative summary of all the deviations from the specifications. The detailed explanation and

description of price quotation deviations should be submitted.

➢ The submission of the Price Quotations.

➢ Sealed package marked on the outside with the Offeror's name, address, and the solicitation number.

➢ All submittal forms.

PROPOSAL FORMAT

Proposals are to be prepared in a manner design to provide the Selection Committee with a

straightforward presentation of the capability to satisfy the requirements of this RFP.

All documentation submitted with the proposal shall be in a single volume. Documentation must be on 8

½ x 11 pages.

Include the following items:

o RFP Cover Page listing title of project, RFP number, date of submittal, and name of company

o List of lead contact(s) for the City

o List of Qualifications and References: provide at least (4) municipal projects for a client in the past

year. References are provided with accurate and up-to-date contact information. *Reference form is

provided.

o Acknowledgement of any issued Addenda

o Proposal must be signed by an official authorized by the vendor’s company to contractually bind the

vendor.

RESPONSE FORMAT AND ORGANIZATION

To assure similarity in proposal presentation and allow the evaluation team to easily compare competing

proposals, Offerors shall include, in the order described, the material indicated below. It is not the intent

of the City to constrain Offerors with regard to content, but to assure that the specific requirements set

forth in this RFP are addressed in a uniform manner amenable to Evaluation and Selection Committee

review. Offerors may include additional sections or appendices if desired, to present additional pertinent

information. Offerors should submit information in a concise and responsive manner for every

requirement and every question. Non-responsive or incomplete answers to information requests and/or

City requirements may lead to disqualification of the Offeror’s submittal.

REQUIRED FORMS AND SIGNATURE PAGES

Offerors shall include as an appendix, all ancillary forms required in this Request for Proposal (RFP).

Required forms include, but are not limited to the following:

• RFP Cover Page

• Certificate of Familiarity

• Any Addenda

COMPLETION OF REPONSES

Only information presented in the Proposal will be used to evaluate the services that best fits the needs of

the City.

Responses shall be completed in accordance with the requirements of this RFP. Statements made by an

Offeror shall be without ambiguity, and with adequate elaboration, where necessary, for clear

understanding.

QUANTITY AND IDENTIFICATION OF PROPOSALS SUBMITTED

Each vendor must submit the following:

o One (1) original un-bound, single-sided Proposal labeled as “ORIGINAL”

o Seven (7) bound, double-sided Proposals

o One (1) electronic copy on a flash drive. Please have submittal on flash drive divided into

two documents: 1) the proposal; and 2) the cost.

o The Vendor must mark on the envelope or box containing the proposal the follow information:

“26-P017R Convenience Store Operator”

o Note the RFP identification number on the outside of the envelope or box

o All Proposals, including original, copies and the flash drive, shall be submitted together in one

envelope or box

o Proposals must be submitted by mail or hand delivered to City of Charleston, Procurement

Division, 2 George Street, Suite 3600, Charleston, SC 29401, ATTN: 26-P017R.

No more than one proposal may be submitted by any Vendor.

PROPOSAL EVALUATION PROCESS

An Evaluation and Selection Committee will be established to evaluate the Proposals and select a

proposal which represents the best value to the City. The Evaluation and Selection Committee will be

comprised of City personnel and any other persons as designated by the City. This Committee will

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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26-P017R Corner Store Operator

Description

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