CMC Purchasing Department
802 Grand Avenue / Glenwood Springs, CO 81601 / email@example.com
#902-20P Chiller Replacement
Section I: Introduction
Colorado Mountain College (“CMC”) is a statutory local college district established in 1965. The district
and service area cover 12,000 square miles in all or part of nine counties. CMC offers 77 certificates,
54 associate degrees and 5 bachelor’s degrees.
The long-standing investment from our communities allows us to keep our quality high, our tuition
affordable and our access wide open. Eleven world-class mountain locations in central Colorado enable
big-school opportunities in small, personal settings. Our unusually strong local partnerships create rich
experiences for real-world learning and careers. The result? Proven student success that makes
Colorado Mountain College a choice that’s uniquely smart. For additional information about CMC,
please go to www.coloradomtn.edu.
CMC reserves the right to make multiple awards resulting from this RFP or to award no contract at all.
CMC uses the Rocky Mountain E-Purchasing System (“BidNet”) to post solicitations and any supporting
or additional information, including Addenda, Bid Sheet, and awards. Proposals must be submitted
prior to close on BidNet. CMC cannot accept a response that did not come through the right channel
on time. Visit http://www.bidnetdirect.com/colorado for help with customer service or other questions.
Please make sure to leave time for unexpected technical or other trouble. You are encouraged to
submit a day early. Sometimes submittals take longer to load than expected; if you run out of time
before you are finished with your entire upload CMC will not be presented with the response.
The only exception to the use of BidNet is that all questions from potential bidders must be submitted
to firstname.lastname@example.org. Those questions will then be responded to by addendum posted to BidNet.
Please do not directly contact any member of CMC’s staff or faculty, or any member of the Selection
Committee other than the Buyer listed in this document regarding this proposal. Any attempt to do so
will result in your firm’s disqualification at the discretion of the Director of Purchasing and Contracts.
SCOPE OF PROJECT
Colorado Mountain College’s Aspen Campus located at 255 Sage Way, Aspen, CO 81611 is requesting
quotes from qualified firms and/or individuals to furnish all equipment, materials, supplies, crane service,
labor and hardware to remove one (1) Carrier chiller M# 30GTN050---520KA and install one (1) new
Carrier AquaSnap M# 30RAP0505L-0K9J4 chiller.
Specified equipment: Carrier AquaSnap M# 30RAP0505L-0K9J4.
The BAS control wiring and programming will be provided by CMC’s building automated system
#902-20P Chiller Replacement
I. SERVICES TO BE POVIDED:
1. Power down the chilled water system circulating pumps (CHWP #1 and CHWP #2). Lock and
tag out the power to the pumps.
Power down the chiller and lock and tag out the chiller’s main power.
3. Isolate the chilled water lines at the chiller.
Disconnect the electrical and sensors to the chiller.
Disconnect the chilled water lines to the chiller.
Remove the chiller.
Set the new chiller in place.
Re-pipe chilled water lines to the chiller.
Re-insulate the chilled water lines to the chiller.
10. Re-wire all electrical connections and sensors for the chiller.
11. Verify the chilled water system has the proper system static pressure.
12. Restore power to the chilled water system circulating pumps.
13. Provide factory start-up and verify the BACnet programming to the chiller by the manufacturer’s
representative and First Year Warranty.
II. GENERAL INFORMATION:
1. If a permit is deemed to be required for the location above, the Contractor will be responsible
for the procurement of the permit from the local agency having jurisdiction.
2. All work shall be done in accordance with the current National Electrical Code (NEC) and Pitkin
3. The Contractor shall be solely responsible for furnishing all labor, materials, equipment, tools,
transportation and supervision and for performing all work as required to complete the work of this
project as described.
4. The Contractor shall be responsible for maintaining a safe worksite for the duration of the project.
Cleanup shall be performed to the satisfaction of CMC operational manager and the aspen facility
manager. The Contractor shall immediately notify CMC operational manager and the Aspen facility
manager of any damages to the facilities as a result of the Contractor’s operations.
III. START UP SERVICE
1. Inspect the new chiller for damage.
2. Verify the supply voltage to the chiller.
3. Verify the chilled water system static pressure.
4. Verify the chilled water pumps are operating properly before enabling the start command to the
5. Verify the compressors rotation and the operation of the compressors.
6. Start up the chiller per manufacturer’s written specs and instructions.
Test all BACnet object commands to the chiller and verify all read only BACnet object points.
Additional specifications are attached.
#902-20P Chiller Replacement
Work to be completed prior to October, is the preference, however, if timing does not allow for that
completion deadline then the work needs to be completed at least before there is 1 foot of snow on
The information provided herein is intended to assist Bidders with a proper response to this RFP. CMC
believes that this RFP provides interested Bidders with sufficient information to submit proposals that
meet minimum requirements. However, the RFP is not intended to limit a proposal’s content or to
exclude any relevant or essential data. Bidders are encouraged to include additional information that
will substantiate their service capabilities, product quality, and commitment to support your product or
service. Any exceptions or alternate offerings to this request must be communicated. CMC reserves
the sole right to determine what is considered to be “equivalent” or “equal”. CMC also reserves the right
to request samples for testing and evaluation.
Additionally, CMC recognizes you as the expert in this industry and we appreciate ideas that may
improve the design or implementation of our project. Please submit your bid to the specifications
provided and include information or ideas you may have that CMC should consider to improve our
project. Our selection committee will carefully review these ideas and we will contact you with questions.
Section II: Timeline
JOB WALKTHROUGH. There will be a mandatory walkthrough. Due to limited access to the
campus, each prospective bidder shall schedule an individual walkthrough with the Campus Facility
Manager, Rai Martinez at 970-618-1236 or Jarrod Kochevar at 970-618-4302 by the deadline below.
Any contractor not completing a walkthrough will not be eligible to bid.
TIMELINE MODIFICATION. CMC reserves the right to modify this timeline at any time. Any
changes will be posted to the CMC Purchasing Department’s website as soon as the information is
available. All times are Mountain.
Mandatory Pre-Proposal Walkthrough Completed By:
Questions and Clarifications Due (send to
Request for Proposals (RFP) Due
Short List of Vendors Announced
Candidate Interview (if necessary – save the date)
Target Award Date (Subject to Change)
JULY 29, 2020
AUGUST 7, 2020
#902-20P Chiller Replacement
Section III: Instructions to Bidders
a. Bidders are encouraged to attend all job walkthroughs. Walkthroughs that are mandatory must
have your firm name on the official sign-in sheet distributed at the walkthrough to be eligible to bid. This
process is expected to be competitive with numerous vendors participating. CMC endeavors to provide
a uniform distribution of information to vendors and conduct a fair selection process. We ask that you
please follow these instructions carefully. Any submittal that does not meet the requirements set forth
in this document and any addenda will not be considered by the Selection Committee.
b. Please upload your submittal to BidNet in one single PDF file (this may require you to convert
files and then combine them into the one PDF file) , including the following in this order:
1) Name, title, and contact information of the official representative submitting your
2) Legal company name, address, phone, and email.
3) RFP number and name as it appears on this document.
4) Number of years in business and brief description of your company’s experience and
qualifications. Please include resumes of professionals that you expect to have primary
responsibility if you win this award if possible.
5) Your bid along with a proposed schedule.
6) Other information or supporting documentation that you think our selection committee
would benefit from reviewing in the decision process. Please submit as little as possible
but as much as necessary.
7) Minimum of three references with contact information for recent work that is similar in
8) Insurance certificate (For evidence of sample coverage only. Final compliant certificate
to be collected from successful bidder.).
c. Visit the Purchasing Department’s website at www.coloradomtn.edu/purchasing for additional
information on doing business with CMC.
d. Bidders should carefully read the information contained herein, and in any addenda, and submit
a complete proposal to all requirements and questions as directed.
e. Questions regarding this RFP should be submitted via email to email@example.com. CMC
will attempt to answer all relevant questions submitted to this email address prior to the question
deadline in the timeline above. All such addenda issued by CMC prior to the time that proposals are
received shall be considered part of the RFP. It shall be the Bidder’s responsibility to view all documents
posted at BidNet. Inquiries seeking information that is already available from BidNet. Only those
inquiries that CMC replies to which are made by formal written addenda shall be binding. Oral and
other types of interpretations or clarifications will be without legal effect.
Once you’ve uploaded your response to BidNet per the instructions in this document the RFP
will be governed by the established timeline. CMC staff cannot see who or how many responses have
been submitted to BidNet prior to the closing date so we are unable to confirm receipt. However, you
may assume your upload was successful if BidNet accepts the document.