Owners Representation for Redevelopment ? Contractor Pool

City of Indianapolis and Marion County
Request for Qualifications
Estimated Release Date March 23, 2026
Request for Qualifications RFQual-13DMD-2026-4
Reference Number
Request for Qualifications Owners Representation for Redevelopment - Contractor Pool
Title
Agency Department of Metropolitan Development
Agency Contact Jeff Eichelberger, Buyer
Tel: (317) 327-4976
Email: jeff.eichelberger@indy.gov
Fax: (317) 327 - 4493
Written Questions Due Date: Wednesday, April 15, 2026 at 12:00 noon Eastern Time
by email to jeff.eichelberger@indy.gov or faxed to (317) 327
- 4493.
Request for Qualifications Wednesday, April 22, 2026 at 12:00 noon Eastern Time
Submittal Deadline Delivery
Due Date and Time (Eastern Delivery by email only to jeff.eichelberger@indy.gov
Time)
Electronic Submissions Only
Request for Qualifications Cover

City of Indianapolis Request for Qualifications
Department of Metropolitan Development
Owners Representation for Development - Contractor Pool
Questions pertaining to the Request for Qualifications (RFQUAL) documents may be directed to
Jeff Eichelberger, Buyer, in writing either by email to Jeff.Eichelberger@indy.gov or fax (317) 327-4493, no later than
April 15, 2026 by 12:00 Noon Eastern Time.
NOTE: Any related addenda to this RFQUAL, including written answers to questions, will be
posted on the Purchasing Division's official website at www.indy.gov/purch under the appropriate
project heading. Addenda will NOT be sent directly to vendors. Vendors will be responsible for
periodically checking this website for any related addenda up to and including the due date.
Vendors should print out, sign, and return written acknowledgement(s) with their RFQUAL.
Failure to sign and return the addenda may cause a response to be determined as non-
responsive for review purposes.
The City of Indianapolis and Marion County by and through the Department of Metropolitan Development is
seeking Request for Qualifications (RFQUAL) submittals in regard to the contents herein. The City is looking for a
qualified consultant to provide owners representation services.
1. General Information
The Department of Metropolitan Development (DMD) is seeking owners' representation services for DMD-led
redevelopment projects, The firm(s) will act as an extension of the City's team, managing and supporting the
project through the stages of procurement, design, construction, and project close-out. The goal is to ensure
projects are delivered on time, within budget, and meet the goals of the city.
2. Background of Plan
The purpose of this Request for Qualifications (RFQUAL) is to establish a pool of on-call Contractors that can be
called on to assist with DMD-led redevelopment projects. It is the department's intent to utilize one contractor per
project. DMD has several redevelopment projects underway and continuously acquires and is granted property
for redevelopment efforts.
3. Anticipated Scope of Work
I. Procurement Support
a. Assist with Project Delivery Method:
i. Ensure project delivery method and contractual arrangements aligns with the City's goals
and objectives, providing expert advice and support throughout the process.
II. Design Management
a. Oversee Design and Development of Key Areas:
i. Supervise the design and development of redevelopment, ensuring delivery as per the
agreement by the Developer and maintaining design quality.
b. Review Construction Documents:
i. Review and ensure the construction documents align with the City's needs and priorities.
c. Establish Communication Protocol:
i. Develop a clear communication protocol among all project stakeholders (Contractor,
Architect, Engineers, Operator, and City).
d. Meeting Coordination and Attendance:
i. Schedule and attend meetings as the City's Owner's Representative, ensuring clear
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documentation and action items.
e. Document Management:
i. Ensure all project documents and meeting notes are accessible to the City team via a
shared system for transparency.
f. Budget and Schedule Monitoring:
i. Monitor and review the project's budget and design schedule, making adjustments as
necessary to keep the project on track.
g. Value Engineering Support:
i. Assist in the value engineering process, providing cost-effective recommendations while
maintaining project quality.
h. Scope Gap Identification:
i. Proactively identify and address any scope gaps or additional services required to meet the
City's objectives.
i. Submittal and Approval Assistance:
i. Assist in the submittal and approval processes with local authorities, utility companies, and
other necessary entities to ensure compliance and project progress.
j. Procurement and Delivery Method Guidance:
i. Advise the City on procurement strategies, project delivery methods, and other related
matters to optimize project success.
k. Ensure Compliance with all agreements and regulations:
i. Ensure that the terms outlined in contractual agreements are met at all stages of the
project.
III. Construction Oversight
a. Monitor Budget and Schedule:
i. Continuously review and monitor the construction budget and schedule, ensuring the
project adheres to both.
b. Site Visits for Quality Control:
i. Conduct regular site visits to verify construction is proceeding according to the project's
standards and quality control procedures.
c. Ensure Compliance with Agreement:
i. Ensure all activities during the construction phase are aligned with the project delivery
method and contractual agreements.
d. Confirm Insurance and Bonding:
i. Verify that the selected contractor maintains required insurance and bonding as specified.
e. Pre-Construction Meeting Documentation:
i. Lead and document pre-construction meetings, establishing a system for document
submittals, critical construction milestones, and procedures.
f. Schedule Milestone Reporting:
i. Monitor, track, and report on project schedule adherence, flagging any delays or issues
promptly.
g. Site Supervision Meetings:
i. Attend meetings with the contractor's site superintendent to discuss progress, resolve
issues, and review change requests.
IV. Close-Out Support
a. Punch List Walk-Through:
i. Attend and assist with the punch list walk-through and final inspection to ensure all
remaining work is completed.
b. Review of O&M Manuals and Project Information:
i. Review all project documentation, including operations and maintenance manuals, to
ensure the City is ready to take ownership and maintain the facility (if applicable).
4. Submission Requirements
All submittals must include the following:
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4.1. Cover Letter
Organization name, contact name, address, phone number, and email address.
4.2. Qualifications Criteria
General Information
Description of the organization & team.
Organizational chart with names and titles.
Special certificates and /or licenses.
Team Experience and Qualifications
A minimum of 7 years of direct experience in architecture, engineering, construction
management, or real estate development required.
Proven track record with similar projects (e.g., mixed-use towers, urban infill,
rehabilitation) and familiarity with constrained site logistics.
Proven track record of completed projects within budget and on-schedule, including
the identification and mitigation of construction risks before they become cost
overruns.
Expertise with local building codes, zoning ordinances, environmental laws, and
infrastructure.
Strong interpersonal skills to manage relationships with city officials, community
stakeholders, and project team members.
4.3. Relevant Organizational Experience
Provide a description of the organization's experience with owners representation services and
construction management.
Document the organization's capacity and intent to proceed without delay if selected for this work.
Provide a detailed description of the Organization's ability to implement the Anticipated Scope of
Work as detailed in Section 3.
An outline of qualifications and experience in performing similar services for each service your
firm wishes to provide. List any educational degrees, active licenses/certifications and relative
work experience. NOTE: A statement of interest is not required for each service.
Three (3) business references; preference will be given to references where similarly requested
services were performed. Do not include references that are currently employed by City.
References should be formatted as follows:
Name:
Title:
Address:
Phone Number:
Email Address:
Brief description of the services performed:
If applicable, please provide a list of lawsuits that your company has been a party to as related to
the types of services provided in this RFQUAL. For each lawsuit, please provide a brief
description of the facts at issue as well as the resulting outcome.
4.4. MBE/WBE/VBE/DOBE ("XBE") participation form or waiver
It is the policy of the City that Minority Business Enterprises (MBEs), Women Business Enterprises
(WBEs), Veteran Business Enterprises (VBEs), and Disability-Owned Business Enterprises (DOBEs)
shall have the maximum feasible opportunity to participate in the performance of
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contracts. Consequently, the City, through Article IV, Section 202-401 of the revised municipal code &
The Consolidated City of Indianapolis and Marion County MBE/WBE/VBE/DOBE Business Utilization
Plan in Indianapolis, has established MBE participation goals of 15%, WBE participation goals of 8%,
VBE participation goals of 3%, and DOBE participation goals of 1% for its dollars spent on public
works, goods, and services.
In order to help accomplish this goal, the City is requesting that you include with your submittal
information regarding your status as an MBE, WBE, VBE, or DOBE. Additionally, please include
contact information for any MBE, WBE, VBE, or DOBE owned Vendors directly participating in your
business operations. The City also requests contact information for any MBE, WBE, VBE, or DOBE
sub-contractors that you might use in the course of doing business with the City. Some examples of
this kind of service include, but are not limited to: office suppliers, courier services, shipping services,
etc. These services can occur at the local, state, or national level. Please include an estimated
percentage or dollar amount that you anticipate using.
Be advised that the information provided on MBE/WBE/VBE/DOBE participation will be included as
part of the review process. Accordingly, it is imperative that you do everything possible to obtain the
information above and supply it as part of the submittal.
In order to be recognized by the City of Indianapolis/Marion County as an MBE/WBE/VBE/DOBE
participant, your company must be certified with the Office of Minority &Women Business Development
(OMWBD). The City will recognize only City of Indianapolis certified firms regardless of any other state
or national affiliation.
If you should need assistance in obtaining information or certification for possible participation in a
contract, please contact the OMWBD on the Internet at www.indy.gov/omwbd or by phone at (317)
327-5262.
Respondents can view a list of City OMWBD approved MBE/WBE/VBE/DOBE vendors by going to this
web page: https://www.indy.gov/activity/find-omwbd-contractor and selecting the appropriate monthly
"Vendor Listing" spreadsheet.
5. Compensation / Cost
Since this is a Request for Qualifications only, any Vendor submission of compensation / costs will cause
your submittal to be rejected. After the City selects a short list of candidates, negotiations will begin with
qualified Vendors and the City will encourage, only at that time, innovative responses regarding compensation
/ costs for representing the City in providing consulting services.
6. Submission Instructions
Please provide one (1) electronic submission of the response to this Request for Qualification.
Submissions must be received before 12:00 Noon Eastern Time on April 22, 2026. Late submissions
will not be accepted or considered.
Please send your submittal via email to Jeff Eichelberger at Jeff.Eichelberger@indy.gov on or before April 22,
2026 at 12:00 Noon Eastern Time. Subject must read Owners Representation for Development - Contractor
Pool - RFQual-13DMD-2026-4.
Submissions must be signed by a representative of the respondent organization authorized to submit and
establish fees on behalf of the respondent organization and bind the respondent organization to the terms and
conditions of this RFQUAL.
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7. Exception Sheet
Please list and explain any exceptions to the specifications and terms of the request. Please note that the
taking of an exception may cause your submittal to be deemed "non-responsive" if it is determined to be a
material variance.
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8. Sample Agreement
PROFESSIONAL SERVICES/ SERVICES [Choose either Professional Services or Services]
AGREEMENT
BETWEEN
THE CONSOLIDATED CITY OF INDIANAPOLIS AND MARION COUNTY - XXXX
AND
XXXX
FOR
XXXX
This Professional Services/Services Agreement (hereinafter referred to as "Agreement"), entered into by
and between the Consolidated City of Indianapolis and Marion County XXXXXX (hereinafter referred
to as "City") and XXXXX (hereinafter referred to as "Contractor"), is executed pursuant to the terms and
conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree
as follows:
SECTION I. INTERPRETATION AND INTENT
1.1. The "Agreement", as referred to herein, shall mean this Agreement executed by City and
Contractor, and shall include these Terms and Conditions, the Attachments described in
Sections II and IV and attached hereto, all addenda issued prior to receipt of RFPs, quotes,
or bids, whether or not receipt thereof has been acknowledged by Contractor, all conditions,
plans, specifications and standards, instructions and notice to vendors, and any written
supplemental agreement or modification entered into between City and Contractor, in
writing, after the date of this Agreement.
1.2. This Agreement constitutes the entire agreement between the parties and supersedes all
prior agreements, written or verbal, between City and Contractor. No statements, promises
or agreements whatsoever, in writing or verbal, in conflict with the terms of the Agreement
have been made by City or Contractor which in any way modify, vary, alter, enlarge or
invalidate any of the provisions and obligations herein stated. This Agreement may be
amended and modified only in writing signed by both City and Contractor.
1.3. In resolving conflicts, errors, discrepancies and disputes concerning the scope of the work
or services to be performed by Contractor or other rights or obligations of City or Contractor
the document or provision thereof expressing the greater quantity, quality or scope of
service or imposing the greater obligation upon Contractor and affording the greater right
or remedy to City, shall govern.
1.4. Any interpretation applied to this Agreement, by the parties hereto, by an arbitrator, court of
law, or by any other third party, shall not be made against City solely by virtue of City or
City's representatives having drafted all or any portion of this Agreement.
1.5. This Agreement shall include, and incorporate by reference, any provision, covenant or
condition required or provided by law or by regulation of any state or federal regulatory or
funding agency.
1.6. Where the term "Revised Code" is stated, it shall mean the municipal ordinances of
Indianapolis-Marion County, Indiana that is formally known as the "Revised Code of the
Consolidated City of Indianapolis and Marion County, Indiana".
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2. DUTIES OF CONTRACTOR
2.1. Contractor shall provide services as specified in Attachment A, ____________, attached
hereto and incorporated into this Agreement.
3. TERM
3.1. The term of this Agreement shall begin upon execution of this Agreement by all parties and
shall terminate on _________ unless terminated earlier in accordance with this Agreement.
3.2. This Agreement may be renewed by agreement of parties. The term of the renewal may
be less but shall not be longer than the term of the original Agreement. A renewal shall be
only by written instrument signed by both City and Contractor and attached hereto as an
amendment. All other terms and conditions of the Agreement shall remain the same as set
forth herein.
4. COMPENSATION
4.1. Contractor proposes to furnish all labor, materials and supplies in accordance with the
conditions of this Agreement necessary to complete the work as defined in Attachment A at
the rates set forth in Attachment B, attached hereto and incorporated herein. However, in
no event shall compensation for services under this Agreement exceed ______________
($XXXX.XX).
4.2. Contractor shall submit a properly itemized invoice for services performed and expenses
incurred under this Agreement and shall cooperate with and provide any other necessary
information to City. City will pay Contractor within thirty (30) days after receipt of such
properly itemized claim forms.
5. GENERAL PROVISIONS
5.1. Independent Contractor. The parties agree that Contractor is an independent contractor as
that term is commonly used and is not an employee of the Consolidated City of Indianapolis
and/or Marion County. As such, Contractor is solely responsible for all taxes and none shall
be withheld from the sums paid to Contractor. Contractor acknowledges that it is not insured
in any manner by City for any loss of any kind whatsoever. Contractor has no authority,
express or implied, to bind or obligate City in any way.
5.2. Subcontracting.
5.02.1 Approval required - The parties agree that Contractor shall not subcontract, assign
or delegate any portion of this Agreement or the services to be performed hereunder
without prior written approval of City. In the event that City approves of any such
subcontracting, assignment or delegation, Contractor shall remain solely
responsible for managing, directing and paying the person or persons to whom such
responsibilities or obligations are sublet, assigned or delegated. City shall have no
obligation whatsoever toward such persons. Contractor shall take sole
responsibility for the quality and quantity of any services rendered by such persons.
Any consent given in accordance with this provision shall not be construed to relieve
Contractor of any responsibility for performing under this Agreement.
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5.02.2 Minority, Women, Veterans, and Disability-Owned Business Enterprise Participation
- To the extent Contractor uses subcontractors or other agents in the performance
of services under this Agreement, Contractor shall either:
5.2.1.1.1. Use, at a minimum, fifteen percent (15%) Minority Business
Enterprises, eight percent (8%) Women's Business Enterprises,
three percent (3%) Veteran's Business Enterprises, and one percent
(1%) Disability-Owned Business Enterprises in the performance of
services under this Agreement; or
5.2.1.1.2. Demonstrate a good faith effort to achieve such percentages,
in compliance with the policies and to the satisfaction of the City of
Indianapolis Office of Minority & Women Business Development.
Failure of Contractor to comply with either (a) or (b), above, shall constitute a breach
of this Agreement.
5.03 Necessary Documentation. Contractor certifies that it will furnish City, if requested, any and
all documentation, certification, authorization, license, permit, or registration required by the
laws or rules and regulations of the City of Indianapolis, the County of Marion, other units
of local government, the State of Indiana, and the United States. Contractor further certifies
that it is now and will remain in good standing with such governmental agencies and that it
is now and will maintain its license, permit, registration, authorization, or certification, as
applicable, in force during the term of this Agreement. Failure of Contractor to comply with
this paragraph shall constitute a material breach of this Agreement.
5.04 Confidentiality.
5.04.1 The obligations of this section shall survive the termination of this Agreement and
shall be applicable to the full extent permissible under statutes governing access to
public records. Contractor understands that the information provided to it or obtained
from City during the performance of its services is confidential and may not, without
prior written consent of City, be disclosed to a person not in City's employ except to
employees or agents of Contractor who have a need to know in order to provide the
services. Further, Contractor's work product generated during the performance of
this Agreement is confidential to City. The failure to comply in all material respects
with this section shall be considered a material breach of this Agreement.
Confidential information shall not include information, that: (a) was known by
Contractor at the time it was received; (b) is, as of the time of its disclosure or
thereafter becomes, part of the public domain through a source other than
Contractor; (c) is made known to Contractor by a third person who does not impose
any obligation of confidence on Contractor with respect to such information; (d) is
required to be disclosed pursuant to governmental authority, law, regulation, duly
authorized subpoena or court order whereupon Contractor shall provide notice to
City prior to such disclosure; or (e) information that is independently developed by
Contractor without references to the confidential information.
5.04.2 Contractor shall not, under any circumstances, release information provided to it by,
or on behalf of, City that is required to be kept confidential by City pursuant to Indiana
law except as contemplated by Section 5.04.1(d), above.
5.04.3 Contractor acknowledges that City will not treat this Agreement as confidential
information and will post the Agreement on the City of Indianapolis website as
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required by Section 141-105 of the Revised Code of the Consolidated City of
Indianapolis and Marion County. Use by the public of any document or the
information contained therein shall not be considered an act of City.
5.05 Prompt pay requirement. Contractor shall pay subcontractors and suppliers funds due
from previous progress payments within fifteen (15) business days of receipt of payment
from the City. During the term of this Agreement and upon completion of this Agreement,
the City may request documentation to certify payments to subcontractors and suppliers
and Contractor shall provide such documentation within fourteen (14) days of such
request. Violation of this requirement shall constitute a breach of this Agreement.
5.06 Records; Audit. Contractor shall maintain books, records, documents and other evidence
directly pertinent to performance of services under this Agreement. Contractor shall make
such materials available at its offices at all reasonable times during the Agreement period
and for three (3) years from the date of final payment under this Agreement for inspection
by City or any other authorized representative of the City of Indianapolis, Marion County,
Indiana. Copies thereof, if requested, shall be furnished at no cost to City.
5.07 Ownership.
5.07.1 "Works" means works of authorship fixed in any tangible medium of expression by
Contractor or its officers, employees, agents or subcontractors in the course of
performing the services under this Agreement, including, but not limited to, computer
programs, electronic art, computer generated art, notes, specifications, drawings,
flow charts, memoranda, correspondence, records, notebooks, documentation,
reports and charts, regardless of the medium in which they are fixed, and all copies
thereof.
5.07.2 All Works made or created by Contractor, either solely or jointly with City, in the
course of Contractor's performance of services under this Agreement shall be
deemed to be works for hire and are and shall be the exclusive property of City. At
City's request, Contractor will execute all documents reasonably required to confirm
or perfect ownership of such Works and any corresponding copyright rights in and
to such Works in City. Without the prior written consent of City, Contractor shall not
use, copy or prepare derivative works of the Works, or any parts of them, other than
as related to the performance of this Agreement. During the performance of this
Agreement, Contractor shall be responsible for loss or damage to the Works while
they are in Contractor's possession or control. Any loss or damage shall be restored
at Contractor's expense. City shall have free and unlimited access to the Works at
all times and, upon demand, shall have the right to claim and take possession of the
Works and all copies. Notwithstanding the foregoing, Contractor shall be entitled to
retain a set of its work papers for archival purposes only, in accordance with
applicable professional standards.
5.07.3 Contractor shall retain all rights in and to its know-how, methods, techniques,
discoveries, concepts, and ideas, whether patentable or not, and whether
possessed by Contractor prior to or acquired by Contractor during the performance
of this Agreement. Contractor also shall retain all rights in and to all works of
authorship fixed in a tangible medium of expression which were made, created or
acquired by Contractor prior to the effective date of this Agreement ("Pre-Existing
Works"), provided that a listing of such Pre-Existing Works is attached to this
Agreement.
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