Owner's Representative Services,?Hancock Judicial Center
| Agency: | State Government of Maine |
|---|---|
| State: | Maine |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 27, 2026 |
| Due Date: | Feb 13, 2026 |
| Solicitation No: | 3799 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Contracting Entity: | Maine Judicial Branch |
| Project Title: | Owner's Representative Services, Hancock Judicial Center |
| Project Location: | Ellsworth |
| Project Information: | |
| Document Number: | 3799 |
| Due Date: | 2026/02/13 |
| Closing Time: | 1:00 pm |
| Short Listed Firms: | |
| Selected Firm: |
Attachment Preview
State of Maine
Bureau of General Services
Division of Planning, Design & Construction
Request for Qualifications
Information for Owner’s Representatives
The Department of Administrative and Financial Services, Bureau of General Services
(BGS) and the Maine Judicial Branch (MJB) wish to procure Owner’s Representative (OR)
services for the Hancock Judicial Center (BGS #3799) at 45 Merrill Lane Extension in
Ellsworth, Maine.
Project Description
This project consists of the site development and construction of a new, multi-story,
consolidated Superior and District Courthouse facility in the City of Ellsworth. This new
Hancock Judicial Center (HJC) will contain four (4) courtrooms spread across 64,000 square feet
with parking for up to 150 vehicles.
The site development includes utility & drainage systems, drives, parking lots, site
improvements, and landscaping.
The building construction includes concrete foundations and floor slabs, structural steel
framing, brick masonry veneer & granite details, membrane & pitched roofing, interior finishes,
elevators, plumbing, HVAC, & electrical systems.
The estimated budget for construction is approximately $47,000,000. The construction
phase is expected to be approximately 18-months duration.
The scope of services for this project includes, but may not be limited to,
•
Advise the Owner on design and construction issues
•
Facilitate open communications among all parties; help avoid adversarial
interactions and promote a sense of trust and teamwork
•
Ensure that the project is completed at the lowest possible cost and highest degree
of quality and workmanship that is consistent with the plans and specifications for
the project
•
Assist the Owner in maintaining the project budget
•
Attend all construction phase meetings
•
Submit periodic construction phase reports as directed
•
Advise Owner of any observed safety, security, procedural, or compliance
concerns as soon as possible
•
Facilitate timely answers among the project team members and the Owner
•
Participate in the review of architectural and engineering documents related to
construction
•
Review project documents for feasibility of bidding and implementation
OR RFQ - 3799 Hancock Judicial Center
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State of Maine
Bureau of General Services
Division of Planning, Design & Construction
•
Participate in general project planning
•
Monitor the project to help ensure that procedures, materials, and equipment
comply with approved project plans, specifications and samples, Owner’s
standards, and quality
•
Monitor contractor workmanship
•
Oversee Owner testing requirements
•
Document and track field modifications and deviations
•
Maintain a current field set of drawings and specifications
•
Maintain daily construction logs including activities-on-site, weather, deliveries,
issues, and resolutions, provide periodic reports to the Owner
•
Manage contract change orders including monitoring and endorsing any time and
material work
•
Monitor and report construction progress against schedule and budget
•
Assist with the review of monthly Contractor applications for payment
•
Participate in inspections
•
Facilitate project closeout, employee equipment training and warranty service
procedures and responses
•
Coordinate this work or additional work with other consultants or vendors
contracted by the Owner as directed.
Project Budget
The construction budget is approximately $47 million, with an overall project budget not
to exceed $61 million.
Anticipated Schedule
RFQ responses due ........................................................................................................... 2/13/2026
Short-listed firms notified ............................................................................................ by 2/20/2026
OR firm interviews ..........................................................................................3/2/2026 to 3/6/2026
OR firm selection .............................................................................................................. 3/13/2026
Agreement approved .................................................................................................... by 3/27/2026
Construction completed ............................................................................................... by 1/14/2028
Project duration ............................................................................................. 3/30/2026 – 1/14/2028
OR RFQ - 3799 Hancock Judicial Center
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State of Maine
Bureau of General Services
Division of Planning, Design & Construction
Submission Requirements
Interested firms should submit one paper copy and one electronic copy of a Letter of
Interest with a Statement of Qualifications which includes their response to criteria A through G
in the Selection Criteria table below.
The paper copy of the Letter of Interest and Statement of Qualifications should be sent to
Connor Smith, PO Box 4820, Portland, ME 04112 so as to be received not later than 1:00 PM
on February 13, 2026.
The electronic copy of the Letter of Interest and Statement of Qualifications should be
sent as an attachment to an email addressed to connor.smith@courts.maine.gov so as to meet the
deadline noted above. Alternate methods of providing electronic copies, such as website links to
file sharing sites, or flash drives, or encrypted e-mails are unacceptable and may invalidate the
entire submission.
Selection Criteria
A. Qualifications to
undertake this project
Professional experience in general. Quality of services.
Relevant disciplines. Size of firm or firms. Understanding of
this project. Responsiveness to project by virtue of proximity.
Discuss each of the above especially as it relates to the work of
this project.
B. Cost control
experience
Ability to manage project budgets, to create accurate
construction cost estimates, and to utilize project cost controls
in design and construction.
C. Project experience
List of projects that demonstrate relevant capabilities, with
services provided for each project. Provide project details, date
of completion, and client contact information for each. Note
the involvement of the particular personnel who are proposed
for this project.
D. Similar project
experience
List of recently completed projects similar in type, size, and
other elements. Provide project details, date of completion, and
client contact information for each. Note the involvement of
the particular personnel who are proposed for this project.
E. Project team
Organization of project team, with profiles of key personnel
who would be involved in the project. Provide education,
OR RFQ - 3799 Hancock Judicial Center
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State of Maine
Bureau of General Services
Division of Planning, Design & Construction
special training, experience, and responsibilities of personnel,
especially as it relates to the work of this project. Experience
working together as a unit.
F. Workload projection General illustration or statement of the ability of the project
team to respond to this project schedule.
G. Business references
List of business references other than those listed above,
including contact information.
This project will utilize the standard BGS contract forms, available on the BGS website
(https://www.maine.gov/dafs/bgs/forms).
Firms responding will be screened and interviewed on the basis of qualifications only.
Project fees for this project shall not be discussed at the interview. Specific program information
will not be available before the screening of qualification packages. The selection committee
will rank all firms and negotiate fees with the highest ranked firm.
Owner’s Representative Procurement Process
The standard procurement process for Owner’s Representative services for public improvements
is a Qualification Based Selection (QBS) process per statute (§1743 subsection 8, and Title 5,
§1742 subsection 6), described briefly here:
1. The advertisement of this Request for Qualifications is the initial step in the process.
2. Interested companies respond to the Request for Qualifications (RFQ) as described
below, submitting the Letter of Interest and Statement of Qualifications to the Selection
Committee.
3. The Selection Committee screens all submissions and invites the most qualified
companies to interview for the project.
4. The Selection Committee interviews the companies. Second interviews may be
scheduled. References are checked.
5. The Selection Committee ranks all of the interviewed companies. BGS negotiates an
agreement with the highest ranked company based on the scope of professional services
identified in the RFQ and interview.
6. An Owner’s Representative Agreement is drafted and approved by BGS.
OR RFQ - 3799 Hancock Judicial Center
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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