Owner Representation Services for Indoor Sports Complex

SEMINOLE COUNTY, FLORIDA
PRE-PROPOSAL MEETING
(Non-Mandatory)
PS-7246-26/NBM - Owner's Representation Services for Seminole County Indoor Sports
Complex
Monday, June 8, 2026 @ 10:30AM (EST)
AGENDA
Only interpretation or correction given by the Purchasing and Contracts Division, in writing, shall
be binding and prospective Bidders are advised that no other source is authorized to give
information concerning, or to explain or interpret the Bidding Documents.
PS-7224-26/NBM - Owner's Representation Services for Seminole County Indoor Sports
Complex
1. Introductions: (Provide for round-table introductions)
2. Due Date and Time: July 1, 2026, at 2:00 P.M. (EST)
Via electronic submission to:
https://secure.procurenow.com/portal/seminolefl
3. Seminole County Representatives:
Fleet and Facilities Department: Nick Brow, Facilities Development Manager
Anthony Maddox, Facilities Deputy Director
Chad Wilsky, Facilities Director
Parks and Recreation Department: Rick Durr, Parks & Recreation Director
Purchasing Division: Robert Bradley, Purchasing Manager
4. Contract Documents: Contract documents can be obtained directly from the COUNTY.
This package can be downloaded free from the County's website
www.seminolecountyfl.gov/purchasing (Select Current Procurement), or by calling 407-
665-7116.
5. Project Description: (PS-7246-26/NBM) The Seminole County Board of County
Commissioners is soliciting proposals from qualified firms to provide Owner
Representation services for the planning, design, preconstruction, construction, and
closeout of a new Indoor Sports Complex.
The project is envisioned as a multi-use indoor sports and event facility capable of
supporting athletic tournaments, community programming, large-scale gatherings, and
simultaneous event operations. The facility is anticipated to include indoor court and
event hall spaces, outdoor beach volleyball courts, spectator and public support areas,
administrative and operations spaces, food service and concession components, site
parking and circulation improvements, utilities, landscaping, wayfinding signage, and
related site infrastructure.
The selected Owner Representative shall use the Seminole County Indoor Sports
Complex Facility Program as the basis for supporting project coordination, confirming
Pre-Proposal Meeting - 6/8/2026
PS-7246-26/NBM - Owner's Representation Services for Seminole County Indoor Sports Complex

project requirements, monitoring design and construction progress, and assisting County
staff with project delivery. The Facility Program shall be attached to this Scope of Work
as Attachment A and incorporated by reference. The selected firm may be required to
assist the County in validating, refining, and reconciling program requirements in
coordination with the architectural and engineering consultant, Construction Manager at
Risk, County departments, agencies, and project stakeholders.
Services are expected to include project facilitation, stakeholder coordination, meeting
management, schedule monitoring, budget tracking, document review, risk identification,
procurement and delivery coordination, review of design milestone submissions,
coordination with the CMAR during preconstruction, review of cost estimates and value
engineering options, assistance with Guaranteed Maximum Price review, construction-
phase coordination, change management support, pay application review, progress
reporting, issue tracking, closeout coordination, and other Owner Representation
services requested by the County through final project completion.
The selected Owner Representative will serve as an extension of County staff and shall
coordinate closely with Seminole County, the architectural and engineering consultant,
the CMAR, and key stakeholders to support delivery of a high-quality, durable, code-
compliant, operationally efficient, and flexible regional sports and event facility that
meets current and future community, athletic, and event programming needs while
considering long-term operations and maintenance costs.
Proposals must clearly demonstrate the qualifications and relevant experience of both
the firm and the proposed project team, with an emphasis on successful Owner
Representation, project management, construction administration support, and delivery
of comparable public sector, large-scale public assembly, athletic, recreation, event,
civic, or similar facilities using the Construction Manager at Risk delivery method.
6. Estimated Usage: To be determined over the term of the Agreement of seven (7)
total years.
7. Draft Agreement: The resulting contract will be for a period of five (5) years, with (2)
one year renewal options from the execution of the Agreement. It is imperative for all
prospective proposers to carefully review the Draft Agreement and Insurance Coverage
Requirements within the solicitation package to ensure that all questions that arise will
be answered prior to the closing of this solicitation, with respect to clarifications of the
terms and conditions as well as any requested revisions to the Agreement. Any
revisions requested after recommendation of award will be denied.
8. Authorization for work under this Agreement will be in the form of written work orders.
9. Request for Interpretation of Contract Documents: Following the conclusion of this
pre-proposal conference, any requests for information on this project must be made
through the assigned Procurement Analyst. Any requests for technical information must
be presented in writing to the Procurement Analyst. Responses to these requests will be
posted on the County website in addenda form. Contact information provided as follows:
Naomi Marinez, Sr. Procurement Analyst at nmarinez@seminolecountyfl.gov or via the
question option within OpenGov at https://secure.procurenow.com/portal/seminolefl.
Oral and other interpretations or clarifications will be without legal effect.
Questions will not be accepted during the last ten (10) days prior to proposal due
date unless otherwise specified by the Seminole County Purchasing and
Contracts Division. *Last Day for questions will be June 22, 2026 at 5:00 PM (EST)*
Pre-Proposal Meeting - 6/8/2026
PS-7246-26/NBM - Owner's Representation Services for Seminole County Indoor Sports Complex

10. Contact: All prospective Proposers are hereby instructed not to contact the Project
Manager, other department staff or any member of the Seminole County Board of
County Commissioners, County Manager, or Seminole County Staff members other than
the noted procurement analyst regarding this PS or their proposal at any time prior to the
posting on the Web Site of the final Board approved ranking. Any such contact shall be
cause for rejection of your proposal.
11. Presentation of Project Overview: to be provided by Seminole County Facilities
Department Project Manager.
THANK YOU FOR YOUR INTEREST IN DOING BUSINESS
WITH SEMINOLE COUNTY!
ANY QUESTIONS?
Pre-Proposal Meeting - 6/8/2026
PS-7246-26/NBM - Owner's Representation Services for Seminole County Indoor Sports Complex