Owner Advisor - Dewatering Improvements Project

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Nov 6, 2025
Due Date:	Dec 19, 2025
Original Source:	Please Login to View Page
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Bid Documents:	Please Login to View Page

EBMUD is soliciting proposals from qualified professional engineering consultants to serve as Owner Advisor (OA) for the Dewatering Improvements Project. The District plans to construct a new dewatering facility at its Main Wastewater Treatment Plant to replace the existing facility, and has chosen to implement the project through the progressive design-build (PDB) collaborative delivery method. As this will be the District's first project implemented using PDB, the District seeks an OA to guide the District through the PDB process, and provide support and expertise for the project.

Please respond to this RFP no later than 12:00 p.m. on Friday, December 19, 2025. Completed proposals must be submitted electronically via email to Kevin Jim ( kevin.jim@ebmud.com )*. Hardcopy proposals will not be accepted.

*The District’s email has limitations on attachment size. Make sure your response is less than 25 megabytes. If the file exceeds the limit, you will need to send multiple emails. Proposers are solely responsible for ensuring timely delivery of the proposals. The District shall not be responsible for any issues related to transfer of files through email.

Questions

If you have questions regarding this RFP, please send an email to Kevin Jim ( kevin.jim@ebmud.com ). To ensure a response, questions must be received by 12:00 p.m. on Friday, November 21, 2025.

RFP document(s)

Document	Type	Size
RFP Owner Advisor Dewatering Improvements Project	PDF

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REQUEST FOR PROPOSAL (RFP)

for Owner Advisor - Dewatering

Improvements Project, Engineering

Consultant Services

ADDENDA

Prospective bidders are responsible for reviewing any

published addenda regarding this bid at

ebmud.com/business-center

CONTACT

Kevin Jim, Associate Civil Engineer

(510) 287-1608

kevin.jim@ebmud.com

RESPONSE DUE

December 19, 2025

12:00 p.m. PST

SUBMIT ELECTRONICALLY TO*

Kevin Jim, EBMUD

kevin.jim@ebmud.com

*Hardcopy proposals will not be accepted

375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT

RFP for Owner Advisor – Dewatering Improvements Project

TABLE OF CONTENTS

I. STATEMENT OF WORK

A. SUMMARY OF SCOPE

B. PROPOSER QUALIFICATIONS

C. SPECIFIC REQUIREMENTS

II. CALENDAR OF EVENTS

A. PROPOSAL CONFERENCE AND SITE WALK (OPTIONAL)

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS

A. RFP ACCEPTANCE AND AWARD

B. EVALUATION CRITERIA/SELECTION COMMITTEE

C. PRICING

D. NOTICE OF INTENT TO AWARD AND PROTESTS

E. INVOICING

IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION

A. DISTRICT CONTACTS

B. SUBMITTAL OF RFP RESPONSE

C. RESPONSE FORMAT

ATTACHMENTS

EXHIBIT A – RFP RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – CONSULTING AND PROFESSIONAL SERVICES AGREEMENT (DRAFT)

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

EXHIBIT E – SCOPE OF WORK (PRELIMINARY)

EXHIBIT F – REFERENCE INFORMATION

Owner Advisor – Dewatering Improvements Project

I. STATEMENT OF WORK

A. SUMMARY OF SCOPE

It is the intent of this RFP to describe the professional engineering consultant services

needed to fulfill the responsibilities of Owner Advisor for the Dewatering Improvements

Project (Project).

The East Bay Municipal Utility District (District) has committed to build a new

dewatering facility at its Main Wastewater Treatment Plant (MWWTP) to replace the

existing dewatering facility and has chosen to implement the Project through the

progressive design-build (PDB) collaborative delivery method. The Project will be the

first project implemented by the District using PDB, and therefore the District is

soliciting the services of an Owner Advisor (OA) to guide the District through the PDB

process and provide support and expertise for the Project. The District has chosen the

PDB method to achieve the following benefits:

• Selection of the PDB team through a qualifications-based process, resulting in the

most qualified team designing and constructing the Project rather than selection

based on the lowest responsive bid.

• Earlier understanding of the true project cost and improved mechanisms to control

that cost, with greater transparency regarding why costs increase or decrease.

• Better identification of project risks and assigning those risks to the entity (District or

PDB team) best positioned to mitigate them.

• Opportunity to bring innovative ideas that can reduce cost, shorten schedule, or

improve the end product and overall value.

• Opportunity to improve the District's Contract Equity Program (CEP) participation

during the Project.

The Project is the largest project that the Wastewater Department has implemented

since the 1990s. Implementing the Project via PDB with the most qualified team will

ensure the District receives the best value on a very challenging and important project.

Because this Project is the first PDB project for the District, the OA will be a critical team

member, and selecting the right OA will be a critical decision.

The District has completed a Basis of Design Report (BODR), included in Exhibit F, for the

Project that identifies the necessary components and features of the new dewatering

facility and makes assumptions about other non-essential features of the facility that

needed to be defined to establish the project budget. The BODR will be the starting

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Owner Advisor – Dewatering Improvements Project

point for establishing the project scope in collaboration with the OA and the PDB team,

once selected.

The OA will provide services necessary to guide the District through successful

implementation of the Project via PDB, on schedule and within budget through

completion of the Project. The District has not yet implemented a project via PDB, and

therefore the OA will have a critical role in proactively guiding the District through each

step of the project, from procurement of the PDB team through Project closeout,

helping the District to identify and define each critical milestone along the way. The

District will need the selected OA to provide their experience, expertise, the right skills,

and most of all flexibility to meet the project objectives.

B. PROPOSER QUALIFICATIONS

1. This contract includes services that qualify the work as a public works project.

2. See Exhibit A – RFP Response Packet and the submittal instructions for specific

materials to be included in the proposal. Proposer’s qualifications should be

addressed in the Statement of Qualifications (SOQ).

3. Proposer Minimum Qualifications

a. Lead Firm

(1) The lead firm shall oversee and coordinate all aspects of the

proposed project team’s scope of work. The lead consulting firm

must provide information that demonstrates its experience on

projects of similar type, size, and complexity as the current Project

under consideration. Experience must include at least two (2)

collaborative delivery projects (progressive design-build projects

are preferred) as an owner advisor or lead role as a program

manager for a wastewater or water treatment plant within the last

ten years. The relevance of cited projects, and the experience of

specific individuals proposed for the current Project, should be

emphasized.

b. Project Manager

(1) The Project Manager will be the primary client contact and is

responsible for the day-to-day management of the Project and

ensuring that the project goals and objectives are achieved and that

the project scope, budget, and schedule are met. For the proposal,

provide both technical and project management qualifications for

the proposed Project Manager, who must meet the following

minimum requirements:

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Owner Advisor – Dewatering Improvements Project

(a) Must have had experience successfully completing at least

two collaborative delivery projects (progressive design-build

projects are preferred) as an owner advisor or program

manager for a wastewater or water treatment plant within

the last ten years, each with a minimum fee of $1,500,000.

(b) Must be an employee of the lead firm and have at least ten

years of experience managing civil/water/wastewater

process, structural, planning, design, or construction projects

for water or wastewater treatment facilities.

not required.

c. The Qualifications of the proposer’s firm, any subconsultant(s), and project

team must collectively demonstrate experience on projects of similar type,

size, and complexity as the proposed Project.

d. Proposer shall possess all permits, licenses, and professional credentials

necessary to perform services as specified under this RFP.

C. SPECIFIC REQUIREMENTS

Refer to Exhibit E – Scope of Work for more information.

II. CALENDAR OF EVENTS

EVENT

RFP Issued

Proposal Conference (Optional)

Site Walk (Optional)

Questions to EBMUD Due

Addendum (if necessary)

Response Due

Potential Interviews

Anticipated Contract Start Date

DATE/LOCATION

November 6, 2025

November 17, 2025 @

Please email

10:00 a.m. PST

kevin.jim@ebmud.com for a

video conference invitation

link.

November 18, 2025 @11 Please email

a.m. PST at MWWTP

kevin.jim@ebmud.com for

Entrance

meeting details and

requirements.

November 21, 2025 by 5:00 p.m. PST

December 5, 2025

December 19, 2025 by 12:00 p.m. PST

January 21, 2026

April 14, 2026

Page 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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