Owens Door Access Replacement Project

Agency:	Owens Community College
State:	Ohio
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238290 - Other Building Equipment Contractors 238350 - Finish Carpentry Contractors 561621 - Security Systems Services (except Locksmiths)
Posted Date:	Feb 20, 2026
Due Date:	Mar 3, 2026
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Bid Documents:	Please Login to View Page

Door Access Replacement Project RFP

TIMELINE
Solicitation of proposals	February 20, 2026
Pre-bid meeting in College Hall Room 100	February 26, 2026 at 2 p.m.
Deadline for submitting written/verbal questions	February 27, 2026
Deadline for submitting proposals	March 3, 2026 at noon

Owens Custodial Services

TIMELINE
Solicitation of bids	February 23, 2026
Campus self-guided walk-throughs	March 9 and March 10, 9 a.m-3 p.m.
Pre-bid meeting in College Hall Room 100	March 12, 2026 at 11 a.m.
Deadline for submitting questions	March 20, 2026
RFP Due Date	April 1, 2026 at noon

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OWENS COMMUNITY COLLEGE

REQUEST FOR PROPOSAL

FOR

Door Access Replacement Project

Issued: February 20, 2026

Table of Contents

SECTION 1 Overview and Objectives......................................................................4

1.0

Objectives of this RFP and the Role of the Contractor............................................4

1.1

College Background.................................................................................................4

1.2

Project Description...................................................................................................4

1.3

Additional Requirements and Terms of Service ......................................................4

SECTION 2 Submission Procedures and Reservation of Rights ...........................5

2.1

Submitting Proposals ...............................................................................................5

2.2

Late Submissions .....................................................................................................6

2.3

Closing Date Extensions ..........................................................................................6

2.4

Inquiries ...................................................................................................................7

2.5

Response to Inquiries ...............................................................................................7

2.6

Additional Information ............................................................................................7

2.7

Reservation of Rights...............................................................................................7

2.8

Terms and Conditions ..............................................................................................8

2.9

Approval by Board of Trustees................................................................................8

2.10 Addenda ...................................................................................................................8

SECTION 3 Proposal Contents.................................................................................8

3.1

Contractor Cover Letter and Profile ....................Error! Bookmark not defined.8

3.2

Insurance ................................................................................................................10

3.3

Scope of Work and Deliverables .......................Error! Bookmark not defined.11

3.4

Cost Proposal

SECTION 4 Projected Timeline..............................................................................15

4.1

Projected Timing....................................................................................................15

4.2

Changes to Projected Timing.................................................................................15

SECTION 5 Evaluation and Award ........................................................................15

5.1

Evaluation ..............................................................................................................15

5.2

Interviews, Presentations and Demonstrations ......................................................16

5.3

Rights Reserved .....................................................................................................16

5.4

Disqualification ......................................................................................................16

5.5

Contract Negotiations ............................................................................................17

5.6

Best and Final Offer...............................................................................................17

5.7

Award and Contract ...............................................................................................17

SECTION 6 General Terms and Conditions ..........................................................18

SECTION 7Respondent Acknowledgements........................................................22

SECTION 8 Bid Form ..............................................................................................23

SECTION 1 Overview and Objectives

1.0 Objectives of this RFP and the Role of the Contractor

Owens Community College (College) is utilizing this Request for Proposals (RFP) to solicit

and engage Door Access Replacement Project vendors. It is intended that the successful

Contractor (the Contractor) will replace various doors, door operators and overheads doors

on the Toledo-area campus located at 30335 Oregon Road, Perrysburg OH 43551. The

deadline to submit sealed proposals to College is 12:00pm on March 3, 2026. One pre-bid

meeting will be held in College Hall Room 100 on February 26 at 2:00pm.

For purposes of this RFP, the terms “offeror” or “vendor” or “contractor” may be used

interchangeably and shall be defined as the consulting or professional services firm that is

interested in responding to this opportunity. The term “bid” and “proposal” may be used

interchangeably to indicate material submitted to College by a vendor in order to be

considered for award of a contract. The terms “offeror” or “selected contractor” may be

used interchangeably in reference to a vendor selected by College through this RFP for

contract award.

1.1 College Background

Owens Community College began as a technical institute under the jurisdiction of the Ohio

Department of Education. The first classes were offered in Toledo on September 13, 1965

with less than 200 students. Two years later, in 1967, the College was chartered by the Ohio

Board of Regents as a technical college.

In 1994, the College was chartered as a comprehensive state community college with a district

encompassing Lucas, Wood and Hancock counties, and parts of Ottawa and Sandusky counties.

Owens Community College now has two campuses: the Toledo-area campus located in

Perrysburg Township, Ohio and the Findlay-area campus located in Findlay, Ohio.

The College offers associate degrees that transfer to baccalaureate degrees in the Arts and

Sciences and over 130 technical program areas in Agriculture, Business, Health Sciences,

Public Safety and Emergency Preparedness, Skilled Trades, and Engineering and

Transportation Technologies. College students also can earn the first two years of a

bachelor's degree with a smooth transfer to any area four-year college or university.

Owens Community College has approximately 6,400 students, 136 full-time faculty, 460

adjunct faculty, along with 349 full-time staff and 18 part time staff.

1.2 Project Description

Owens Community College is soliciting proposals from qualified Contractors to provide

proposals to replace various doors, door operators and overheads doors on the Toledo-

area campus located at 30335 Oregon Road, Perrysburg OH 43551.

1.3 Additional Requirements and Terms of Service

A. The above-mentioned services are expected to begin immediately once a contract is

signed and purchase order is issued.

During the term of any contract resulting from this RFP, the Contractor shall

be engaged by the College solely on an independent contractor basis, and the

Contractor shall therefore be responsible for all the Contractor's business

expenses, including, but not limited to, employees' wages and salaries,

insurance of every type and description, and all business and personal taxes,

including income and Social Security taxes and contributions for Workers'

Compensation and Unemployment Compensation coverage, if any.

SECTION 2 Submission Procedures and Reservation of Rights

2.1 Submitting Proposals

Interested vendors should submit one (1) hard copies and one (1) electronic copy by

email, (preferably in a searchable PDF or Microsoft Word format) of the proposal no

later than 12:00PM(EST) on March 3, 2026 to:

Danielle Tracy

Executive Director, Operations

Owens Community College

30335 Oregon Road

Perrysburg, OH 43551

Note: If you wish to submit your proposal in person or via a courier service, deliver to:

Danielle Tracy

Executive Director, Operations

Owens Community College

Administration hall- Suite 112

30335 Oregon Road

Perrysburg, OH 43551

Each Proposal must be submitted in an envelope marked Owens Community College Door Access

Replacement Project.

The subject line of any e-mail must read: RFP Door Access Replacement Project

Special Considerations

This project is being funded with state capital dollars. All bidders must be an

established supplier in the OAKS state of Ohio Financial System and have a valid OAKS

FIN SID, which should be provided on your bid form. If you are not a vendor and need to

become one, please reference the “Supplier Operations Digital Brochure” included with

this RFP to help get you set up. You must have your supplier ID before submitting your

proposal so this process should be started early. The supplier portal can also be accessed

here: https://ohiopays.ohio.gov/. Please click “how to register” to begin

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Owens Door Access Replacement Project

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