OSU Furniture and Office Equipment - Supply, Deliver and Install: Campus Wide

Agency:	Oregon State University
State:	Oregon
Type of Government:	State & Local
NAICS Category:	238390 - Other Building Finishing Contractors 337214 - Office Furniture (except Wood) Manufacturing 423210 - Furniture Merchant Wholesalers
Posted Date:	Dec 19, 2025
Due Date:	Feb 9, 2026
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Contact information:	Please Login to View Page
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REQUEST FOR PROPOSAL (“RFP”) #2026-020401

OSU Furniture and Office Equipment - Supply, Deliver and

Install: Campus Wide

ISSUE DATE: December 19, 2025

NON-MANDATORY PRE-PROPOSAL CONFERENCE:

January 07, 2026 at 10:00 AM Pacific Time (PT) via

Zoom

RFP DUE DATE/TIME:

February 09, 2026 at 10:00 AM Pacific Time (PT) via

electronic submission to bids@oregonstate.edu

QUESTION DEADLINE: January 14, 2026 at 10:00 AM Pacific Time (PT)

CONTRACT ADMINISTRATOR:

Ben Baggett, Contract Officer

Construction Contracts Administration

Oregon State University

644 SW 13th Street

Corvallis, OR 97333

APPEALS:

Hanna Emerson, Chief Procurement Officer

Procurement, Contracts and Material Management

Oregon State University

644 SW 13th Street

Corvallis, OR 97333

Email: constructioncontracts@oregonstate.edu

Email: hanna.emerson@oregonstate.edu

It is the Offeror’s responsibility to continue to monitor the OSU Business and Bid Opportunities website for

Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Proposal to be

considered non-responsive.

OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement

Solicitations and Contracts) unless otherwise referenced or stated.

1.0 INTRODUCTION

RFP No. 2026-020401 – OSU Furniture and Office Equipment - Supply, Deliver, & Install

Due Date/Time: 02/09/2026 at 10:00 AM/PM Pacific Time

Page 2 of 19

1.1 Oregon State University (“OSU” and/or “Owner”) is conducting a competitive ONE OR TWO-

STEP Request for Proposal (RFP) process to retain multiple firms as contracted suppliers to provide

OSU with furniture and office equipment supply, delivery, and installation (the “Project”).

Proposers responding to this RFP must be authorized dealers of the listed manufacture(s) to

provide and install the classroom, residential, and educational furniture, office equipment and

related products from the manufacturers identified in Exhibit 2. Proposers may submit Proposals

for a single manufacturer or multiple manufacturers.

OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be

submitted to bids@oregonstate.edu by the Due Date/Time.

VIRTUAL NON-MANDATORY PRE-PROPOSAL CONFERENCE- A virtual Non-Mandatory Pre-Proposal

Conference will be held on 10:00 AM PT on January 07, 2026, via Zoom. Firms wishing to attend shall

e-mail constructioncontracts@oregonstate.edu no later than 30 minutes in advance to receive the

Zoom link. The email subject line should contain the Solicitation Number/Name and Firm Name.

All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the

Question Deadline in order to be addressed. The email subject line should contain the Solicitation

Number/Name and Firm Name.

1.2 Background.

The current contracts for office furniture and office equipment are due to expire December 31, 2025.

Any contract(s) resulting from this RFP are expected to replace the expiring contract(s).

The Contract(s) are non-mandated use by OSU staff; however, they receive high use due to the

aggressive price discount structure and volume purchasing they bring to OSU. Since 2020, the total

amount of furniture purchased in OSU’s electronic procurement system was $10,142,859.75 with a

$23,424.62 average per transaction.

1.3 Oregon State University. Oregon State University in Corvallis, Oregon is located within the

traditional homelands of the Mary's River or Ampinefu Band of Kalapuya. Following the Willamette

Valley Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations

in Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes

of Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes

of the Siletz Indians (https://ctsi.nsn.us).

Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation and the world as

a premier 21st-century research university. OSU is committed to exceptional research, discovery,

innovation and engagement — and to integrating its research and engagement mission with the

delivery of a high-quality, globally relevant and affordable education for the people of Oregon and

beyond. OSU is one of only two land, sea, space and sun grant universities in the U.S. and is the only

university in Oregon to have earned both Carnegie Classifications for Very High Research Activity and

Community Engagement.

RFP No. 2026-020401 – OSU Furniture and Office Equipment - Supply, Deliver, & Install

Due Date/Time: 02/09/2026 at 10:00 AM/PM Pacific Time

Page 3 of 19

The university’s 570-acre main campus is located in the city of Corvallis, a vibrant college town of

nearly 58,000 in the heart of Western Oregon’s Willamette Valley. Corvallis consistently ranks among

the safest, most highly educated and greenest small cities in the nation.

1.3 Location. Furniture and office equipment orders are primarily for OSU Corvallis Campus in

Corvallis, OR and to a lesser extent as applicable, additional OSU campus locations in Bend, Newport,

or Portland, with possible orders delivered to statewide OSU locations (i.e. OSU Extension and

Agricultural Services).

1.4 Summary of Work. OSU seeks contracted suppliers to supply, deliver, and install furniture

and office equipment.

It is the intent of OSU that any resultant contracts awarded under this solicitation be utilized as the

primary contracts for OSU furniture purchases of $25,000 or above. Purchases are processed

through OSU electronic procurement system ( currently “BennyBuy”) by individual departments

1.5 Scope of Services.

1.5.1 Supply:

Contracted suppliers are to be authorized dealers of any manufacturers included in the proposal

submitted in response to this solicitation. Suppliers shall be capable of accepting orders

electronically utilizing OSU’s electronic procurement system (“BennyBuy”).

OSU recognizes warranties may vary by manufacturer. Manufacturers’ warranties are expected to

pass-through to OSU as the original owner of the furniture. Any delivery and installation is to be

carried out by the supplier in a manner to maintain any warranty available to OSU as the purchaser.

Proposer is to identify if processing of warranty claims will be conducted by the contracted supplier

or OSU.

Any restocking fees shall not exceed 10% of the original purchase price of the restocked item(s).

1.5.2 Delivery:

Delivery is required to be FOB destination, prepaid and allowed, to the delivery location identified on

the Purchase Order.

1.5.3 Installation: Contracted suppliers providing installation of furniture will also be responsible

for unpacking, moving, and any setup efforts. Proposers are to include installation rates for orders

where prevailing wage rates do not apply.

Contracted supplier shall provide recommendations to OSU for proper fit with area schematics as

applicable, and endeavor to work with OSU and its representatives if OSU provided designs are

available and presented to contracted supplier. Proposer must include rates for design services.

Note: The Bureau of Labor and Industries prevailing wage rates will apply for installation and

assembly of furniture.

1.6 Budget. Reserved

RFP No. 2026-020401 – OSU Furniture and Office Equipment - Supply, Deliver, & Install

Due Date/Time: 02/09/2026 at 10:00 AM/PM Pacific Time

Page 4 of 19

2.0 SCHEDULE

Issue Date

Non-Mandatory Pre-Proposal Conference

Question Deadline

Final Addendum Issuance (if necessary)

Proposal Due Date/Time

December, 19 2025

January, 07 2026 10AM via Zoom

January, 14 2026 10AM

By February, 04 2026

February, 09 2026 10AM

The following dates are tentative and subject to change without notice:

Estimated notification of finalists (If Applicable)

February, 18 2026

Presentations/Interviews (If applicable)

Week of February, 23 2026

Notice of Intent to Award

By February, 26 2026

Estimated Contract execution

By March, 19 2026

OSU will make every effort to adhere to the above schedule. It is however, subject to change.

3.0 QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION, APPEALS

3.1 Questions.

3.1.1 All questions and contacts with OSU regarding any information in this RFP must be

addressed in writing via email to constructioncontracts@oregonstate.edu no later than the

Question Deadline as stated in Section 2.0. If an offeror is unclear about any information

contained in this document or its exhibits, they are urged to submit those questions for

formal clarification.

3.2 Solicitation Process Revision Requests.

3.2.1 Offerors may submit a written request for change of particular solicitation process

provisions to the Chief Procurement Officer at the address or email listed in this document.

Such requests for change shall be received no later than the Question Deadline listed above.

3.2.2 Such requests for change shall include the reasons for the request and any proposed

changes to the solicitation process provisions.

3.3 Change or Modification.

3.3.1 Any change or modification provided by the Owner for this RFP or the documents

included as exhibits to this RFP shall be made by a duly issued Addendum made available to

all firms on the OSU Business and Bid Opportunities website. It is the responsibility of each

Offeror to visit the website and download any addenda. No information received in any

manner different than as described herein shall serve to change the RFP in any way,

regardless of the source of the information.

3.3.2 OSU will not be responsible for any other explanation or interpretation of this RFP or

the documents included as exhibits to this RFP.

3.4. Appeals.

RFP No. 2026-020401 – OSU Furniture and Office Equipment - Supply, Deliver, & Install

Due Date/Time: 02/09/2026 at 10:00 AM/PM Pacific Time

Page 5 of 19

3.4.1 Appeals related to the OSU solicitation process and award decisions and actions shall

be pursuant to OSU Standards (Procurement Thresholds and Methods, Procurement

Solicitations and Contracts). All written appeals must be delivered to the Chief

Procurement Officer, at the address given in this RFP.

4.0 PUBLIC RECORD

4.1 OSU will retain an electronic copy of this RFP and one electronic copy of each response

received, together with electronic copies of all documents pertaining to the award of a contract.

These documents will be made a part of a file or record, which shall be open to public inspection

after OSU has announced its intent to award a contract. If a response contains any information that

is considered a trade secret under ORS 192.345(2), you must mark each trade secret with the

following legend: “This data constitutes a trade secret under ORS 192.345(2), and shall not be

disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

4.2 The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and

the exemption from disclosure applies only “unless the public interest requires disclosure in the

particular instance.”

4.2.1 Therefore, non-disclosure of documents or any portion of a document submitted as

part of a Proposal may depend upon official or judicial determination made pursuant to the

Public Records Law.

4.3 In order to facilitate public inspection of the non-confidential portion of the response,

material designated as confidential shall accompany the response, but shall be readily separable

from it. Prices, makes, model or catalog numbers of items offered, scheduled delivery dates, and

terms of payment shall be publicly available regardless of any designation to the contrary. Any

Proposal marked as a trade secret in its entirety may be considered non-responsive and be rejected.

5.0 FORM OF AGREEMENT

A Sample Contract is included as an exhibit and contains contract terms and conditions applicable to

the work. The sample contract may contain certain notes or alternative provisions. Those

alternative provisions will be included at the sole discretion of OSU.

6.0 BUREAU OF LABOR AND INDUSTRIES (BOLI) PREVAILING WAGES

In compliance with Oregon Prevailing Wage Law, the following is incorporated into this RFP:

The Contractor and all subcontractors shall comply with the provisions of ORS 279C.800 through

279C.870, relative to Prevailing Wage Rates (PWR) as outlined in Sections C.1 and C.2 of the General

Conditions. The resulting Supplement is subject to the following BOLI wage rate requirements, which

are incorporated herein by reference:

6.1 October 5, 2025 Prevailing Wage Rate Amendments

6.2 October 5, 2025 PWR Apprenticeship Rates

This page summarizes the opportunity, including an overview and a preview of the attached documents.

OSU Furniture and Office Equipment - Supply, Deliver and Install: Campus Wide

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