OSP Photo Lab Portfolio Software

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 511210 - Software Publishers
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
Posted Date: Sep 9, 2026
Due Date: Sep 11, 2026
Solicitation No: SRC0000041615
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Description

Solicitation ID: SRC0000041615
Solicitation Name: OSP Photo Lab Portfolio Software
Original Begin Date: 9/9/2026 1:00:00 PM
Begin Date: 9/9/2026 1:00:00 PM
End Date: 9/11/2026 1:00:00 PM
Inquiry End Date: 9/10/2026 12:00:00 PM
Commodity: Access software
MBE Set Aside: MBE Set Aside
Agency: DPS273122 PHOTO LAB CDSB
DPS-Dept of Public Safety
Solicitation Status: Open for Bidding
Solicitation Type: Request for Quote (RFQ)

Solicitation General Information
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID
SRC0000041615
Solicitation Name
OSP Photo Lab Portfolio Software
RFx Type
Request for Quote (RFQ)
Lot #
1
Solicitation Status
Open for Bidding
Round #
1
MBE Set Aside
Begin Date
9/9/2026 1:00:00 PM (ET)
Amendment?
End Date
9/11/2026 1:00:00 PM (ET)
Inquiry End Date
9/10/2026 12:00:00 PM
Summary
The Ohio Department of Public Safety / Information Technology Projects is soliciting dealers on for renewal of 18 QTY Portfolio DAM Portfolio Enterprise Subscriptions

Extensis PEU-501000

Period of Performance:  9/14/2026 – 9/13/2027

Failure to provide valid bid pricing for at least 60 days may deem the quote non-response.

Please review all attached solicitation documents.
Predecessor Contract
DPS032510 - FY26 Renewal - Extensis Portfolio
Process

CONTRACT OPPORTUNITY
See attached (ad hoc) solicitation document/contract draft for specifications, requirements, terms and conditions.  If selected, bidder shall execute contract document (items in red will be changed prior to award).

INVITATION TO BID INSTRUCTIONS
Instructions, Terms and Conditions for Bidding (revised 01/29/26, attached) apply to this solicitation.

STANDARD TERMS AND CONDITIONS
The State of Ohio Standard Terms and Conditions (revised 03/31/25, attached)  apply to this solicitation and will govern any resulting Contract.

EVALUATION
A PDF Quote must be included. Failure to quote all items, provide PDF quote, or reference associated contract may deem the quote non-responsive. All costs including shipping must be included in bid pricing on OhioBuys item grid. Shipping cannot be estimated, must be firm-fixed price if applicable. Bid pricing must be valid for 60 days. The State will not be responsible for any costs not otherwise specified. Inquiries must be submitted via the OhioBuys Inquiry Field.

CONTRACT AWARD
The contract will be awarded to the lowest responsive and responsible bidder by line item. Bidders may respond to one or more lines for consideration. Period of performance for any resulting PO will be 9/14/2026 - 9/13/2027

BRAND NAME SPECIFICATIONS
The product(s) specified in this bid are being bid as BRAND (and model) SPECIFIC. That signifies no alternates will be accepted for award. Bid is in accordance with the Ohio Administrative Code 123:5-1-10 (D) (6).

OHIOBUYS TRAINING MATERIALS
OhioBuys training materials can be located at this site:
https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training
To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.
Technical Support 1-877-644-6771
If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.
Note: Chrome is the preferred browser for OhioBuys.
Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit your proposal.

Ship To
P003935 DPS FISCAL 2 Origin 984 ospfiscal2@dps.ohio.gov Columbus
Contracting Entity
DPS273122 PHOTO LAB CDSB
1 Record(s)
Participating Agencies
DPS-Dept of Public Safety
1 Record(s)
Solicitation Documents
Keywords
Search Reset
Title Type Att. Validity End Date Validity End Date
Standard Terms and Conditions Public Solicitation Documents (Approved)
Instructions, Terms and Conditions for Bidding Public Solicitation Documents (Approved)
Contract Draft Public Solicitation Documents (Approved)
3 Record(s)
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* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.