ORONO 2026 Roadway Crack Sealing Project Bid #26-A Rebid

June 23, 2026
Prepared by:
DEPARTMENT OF PUBLIC WORKS
159 Kelly Road
ORONO, ME 04473
(207) 866-5062
REQUEST FOR BIDS
ORONO 2026 Roadway Crack Sealing Project Bid #26-A Rebid
Acceptance Date: 2:00 PM, Tuesday, July 14, 2026
Sealed bid proposals, plainly marked, "ORONO 2026 Roadway Crack Sealing Project #26A"
on the outside of the mailing envelope as well as the sealed bid envelope, address to Town
Manager - Orono Town Hall; 59 Main Street; Orono, Maine 04473 will be accepted until
Tuesday July 14, 2026, 2:00 pm when all bids will be publicly opened and read aloud.
This bid is for: Crack Sealing of roadways, not to exceed 1000 gallons of sealant.
Bid packages may be obtained from the town's web site: www.Orono.org, or by contacting the
Orono Public Works Department at 159 Kelley Road, or by calling (207) 866-5062.
The Town of Orono reserves the right to reject any or all bids, to waive technical or legal
deficiencies, and to accept any bid that it may deem to be in the best interest of the Town.
ORONO 2026 ROADWAY CRACK SEALING PROJECT Bid #26-A
Contract Documents - Town of Orono 2026 Roadway Crack Sealing Project
Introduction
The Town of Orono is seeking bids to perform roadway improvements consisting of crack
sealing to multiple roadways throughout the Town.
Scope of Work
This bid is for: Crack Sealing on multiple roadways throughout the Town.
Contract Requirements:

A typical Standard Contract is attached to this Request for Bids. The contractor shall provide at
the time of the contract signing Performance and Payment Bonds and a Certificate of Insurance
with requirements as specified in this RFP naming the Town as additional insured. The Town
will retain 10% of the contract amount until after final contract is completed and a certified list of
all streets completed along with the quantity of crack seal applied per street is provided to the
Town. The bidder shall provide a construction schedule and attend a pre-construction meeting
prior to the start of the project. A preliminary schedule shall be included as part of the bid
submittal.
The Contractor will be responsible for providing a detailed approach to complete the project,
including the staging area as part of the contract. The Town Department of Public Works yard is
available for staging with the condition that the Contractor coordinates with DPW and does not
interfere with normal daily DPW operations.
The Town of Orono, Department of Public Works, will oversee the proposals and construction of
the project.
Vendor Qualifications
The Bidder shall list qualifications and financial stability and references on similar projects.
Criteria for Reviewing Proposals
In reviewing proposals, the Town will carefully weigh the following in making a determination
which bid to award which will be in the best interests of the TOWN:
1. Vendor's qualifications
2. Municipal experience
3. Pricing
4. Delivery of services
Bids shall be valid for a 60-day period after date of the bid opening. It is expected that a contract
award will be made by July 21, 2026, depending upon the available of funding and whatever is
in the best interests of the Town.
Construction Schedule and Completion
The crack sealing shall be completed by September 3, 2026.
Construction work shall be limited to Monday to Friday, 7:00 am to 5:00 pm excluding
holidays. Note: the earliest time that the contractor shall be able to start work shall be
7:00 am which shall be enforced by the Town.
Submission
Pricing must be inclusive, clear, and concise, including such other information as requested or
required. Be sure the proposal envelope is completely and properly identified. The face of the
envelope shall indicate the title of the RFP "Bid 1#26-A Orono 2026 Roadway Crack Sealing
Project Rebid". Proposals must be received by the Town of Orono ON or BEFORE THE
HOUR SPECIFIED ON THE ACCEPTANCE DATE. Proposals may be either mailed or hand
delivered to the Town Hall, 59 Main Street, Orono, ME 04473, Attn: Town Manager.
ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 2

Inquiries
Inquiries pertaining to the Request for Proposal must cite the RFP title and acceptance date and
be directed to Adam Smart, Public Works Manager at asmart@orono.org.
Competition
It is the town's intent that this RFP shall permit competition. It shall be the respondent's
responsibility to advise the Town Manager in writing if any language, requirement, specification,
etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this
RFP to a single source. Such notification must be received not later than seven (7) days prior to
the proposal's acceptance date. Alternate crack sealing products would be considered
providing bidder supplies information on the alternate product to include product specifications
and application methods.
Reservation of Rights
The Town of Orono reserves the right to reject all or any part of any or all proposals, to waive
technical or legal deficiencies, and to accept any proposal that it deems to be in the best interest
of the Town.
Firm Pricing
Proposed fees must be firm for the Town acceptance for 60 days from acceptance date of
proposals.
Pricing must be inclusive, clear and concise, including such other information as requested or
required.
Insurance
The awarded vendor at their cost will be required to provide a certificate of liability insurance
before installation can commence naming the Town of Orono as additional insured. The
following standard insurance shall be required:
Umbrella Insurance Coverage
Per Occurrence $1,000,000
Commercial General Liability Insurance
Each Occurrence Limit $1,000,000
General Aggregate Limit $2,000,000
Products/Completed Operations Aggregate Limit $2,000,000
Personal and Advertising Limit $1,000,000
Commercial Automobile Insurance (for Owned, Hired, and Non-owned Autos:
Bodily Injury and Property Damage Liability
Combined Single Limit (Per Occurrence) $ 1,000,000
Professional Liability:
Each Occurrence Limit $1,000,000
Aggregate Limit $1,000,000
Workers Compensation/Employers Liability Insurance
ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 3

Bodily Injury by Accident Each Accident
(Coverage B - Employer's Liability) $500,000
Bodily Injury by Disease Aggregate Limit $500,000 Bodily Injury
by Disease- Each Employee
(Coverage A - Statutory) $500,000
Items Addressed
The bid should address all the points outlined in the request for proposals. The proposal should
be prepared simply and economically, providing a straightforward, concise description of the
firm's capabilities to satisfy the requirements of the request proposals. While additional data
may be presented, the following subjects and questions must be addressed:
a) Name, address, telephone number, fax number and e-mail address of the company
b) Three (3) copies of the proposal must be submitted
c) Name of contact person and telephone number for purposes of following up on proposal.
d) Narrative including the qualifications of the company and municipal experience.
e) Has the company been in bankruptcy, reorganization, or receivership in the last five
years? If so, please explain under what circumstances this disqualification or termination
occurred.
Submission
The proposal container must be completely and properly identified. The face of the container
shall be marked "ORONO 2026 Roadway Crack Sealing Project Bid #1#26-A Rebid".
Proposals must be received by the Town of Orono ON or BEFORE the time specified on the
acceptance date. Proposals may be either mailed to Town Manager, 59 Main Street, Orono,
ME 04473, or hand delivered to the Municipal Center, 59 Main Street, Orono, ME, Attention:
Town Manager
LATE BIDS WILL NOT BE ACCEPTED
TABLE OF CONTENTS
SPECIFICATIONS: CRACK SEALING - POLYMER &
CRUMB RUBBER MODIFIED (PCRM) PAGE 5-6
LIST OF STREETS TO BE CRACK SEALED PAGE 10
BID PROPOSAL FORM PAGE 11
TOWN OF ORONO CONTRACT AGREEMENT PAGE 13
ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 4

CONTRACT INSURANCE REQUIREMENTS PAGE 17
Item 1.
RANDOM CRACK SEALING - POLYMER & CRUMB RUBBER MODIFIED (PCRM) ASPHALT COMPOUND
WITH REINFORCING FIBERS
1. Description
The work covered by this section of the specification consists of furnishing all plant, labor,
equipment and materials necessary to perform all operations in connection with the cleaning
and sealing of construction and random cracks in bituminous concrete pavements, including
vegetation removal and sterilization of cracks, where necessary.
2. Material
Crack sealant shall be a modified asphalt-fiber compound designed specifically for
improving the strength and performance of the parent asphalt sealant.
a) The asphalt binder shall consist of a blend of neat asphalt binder, chemically modified
crumb rubber (CMCR), and a polymer package, all of which meet the following
specifications:
b) The binder will meet PG 64-28E requirements after modification including:
o PG grade requirements of AASHTO M320 o
Requirements of AASHTO TP70/MP19
Modification, at a minimum, shall consist of 7% crumb rubber, and the maximum
particle size for the recycled tire rubber shall be 80 mesh (#80 sieve)
The asphalt supplier shall provide testing for both the neat and modified asphalt
binders
See below for typical modified test results for 64-28E with crumb rubber:
DSR ORIGINAL
* kPa >1.00 @ 64 C. Fail temp = 76+ C
DSR RTFO
* kPa >2.20 @ 64 C. Fail temp = 76+ C
MSCR
* JNR (MSCR unit of measure): 3.2 E <0.5% @ 64 C
* R3200 (Average % Recovery): >70%
DSR PAV
* kPa <1500 @ 64 C
BBR
* Stiffness <300 @ -18 C. M-Value >0.300 @ -18 C
ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 5

c) The fiber reinforcing materials shall be short-length polyester fibers having the
following properties:
Length* 0.25 in. 0.02 in.
Elongation at Break (ASTM D2256-90) 59% 3%
Melting Point (ASTM D3418-82) >475F (246C)
Crimps/Inch (ASTM D3937-90) None
Cross Section Round
Denier (ASTM D1577-90) 4.5 Nominal dpf
Tensile Strength (ASTM D2256-90) >70,000 psi
Diameter 0.0008 in. ** Specific Gravity (ASTM D792-91)
1.32 to 1.40
* At temperatures ranging from ambient to maximum finished product mix
temperature
** Subject to Normal Variations
d) Modifying Compound: The modified asphalt-fiber compound shall be mixed at a rate of
8% fiber weight to weight of asphalt cement. This compound having the same chemical
base provides compatibility and exhibits excellent bond strengths. The fiber functions to
re-distribute high stress and strain concentrations that are imposed on the sealant by
thermal sources, traffic loading, etc.
3. Equipment
Equipment used in the performance of the work required by this section of the specification
shall be subject to approval by the Owner and maintained in a satisfactory working condition
at all times.
a) Air Compressor: Air compressors shall be capable of furnishing not less than 100
cubic feet of air per minute at not less than 90 lbs. per square inch pressure at the
nozzle. The compressor shall be equipped with traps that will maintain the
compressed air free of oil and water.
b) Broom or Sweeper: Manually operated, gas powered air-broom or self-propelled
sweeper designed especially for use in cleaning highway and airfield pavements
shall be used to remove debris, dirt and dust from the cracks.
c) Melter: The unit used to melt or maintain the crack sealant compound at the
recommended application temperature shall be the indirect fired type. It shall be
equipped with a remote heat exchanger and hot oil circulation pump capable of
maintaining a consistent temperature of the heat transfer oil. The heat transfer oil
shall be circulated to all sides and the bottom of the vat containing the crack sealant
compound making a continuous loop back to the heat exchanger and having a flash
point of not less than 600F. The melter shall be equipped with a satisfactory means
of agitating the crack sealant at all times. This may be accomplished by continuous
stirring with mechanically operated paddles and/or by a circulating gear pump
attached to the melter. The melter must be equipped with a thermostatic control
calibrated between 200 F and 550 F and must be capable of pumping an 8% fiber
content blend.
ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 6

4. Preparation of Cracks
a) Debris and Vegetation Removal: All cracks shall be blown clean and sterilized by
use of a propane air torch generating 2,000F and 3,000' feet/second velocity to
eliminate all vegetation, dirt, moisture and seeds. All debris removed from the cracks
shall be removed
b) General: No crack sealant material shall be applied in wet cracks or where frost,
snow or ice is present; or when the ambient temperature is below 25F.
5. Preparation and Placement of Sealant
a) The asphalt-fiber compound shall be thoroughly mixed for a minimum of one hour
before application can begin. To ensure a uniform fiber distribution in the sealant,
and also to limit fluctuations in the application temperature of the blended material,
the Contractor must have a full melter kettle of sealant mixed, heated to the proper
application temperature, and ready for testing at the start of each workday. Once that
batch of sealant is emptied from the melter kettle, crack sealing operations will cease
for the remainder of the day. No new materials will be allowed to be added to the
melter kettle during the workday under any circumstances. Minimum application
temperature shall be 320F.
b) Sealant shall be delivered to the pavement cracks through a high-pressure hose line
and applicator shoe. The diameter of the applicator shoe is not to exceed 3.5"
inches. Once the pavement cracks are sealed, the width of the sealant on the
pavement (over banding) shall be no greater than 3" inches. When traffic requires
immediate use of the roadway, a boiler slag aggregate shall be broadcast over the
cracks to prevent the sealant from being picked up at no additional cost to the
Owner.
6. Workmanship
All workmanship shall be of the highest quality, and any excess of spilled sealant shall be
removed from the pavement by approved methods and discarded. Any workmanship
determined to be below the high standards of the particular craft involved will not be
accepted and will be corrected and/or replaced as required by the Owner.
7. Performance
a) It is the intention of the Owner not to award a contract for this work under this or any
other proposal if the contractor cannot furnish satisfactory evidence that he has the
ability and experience to perform this class of work, and that he has sufficient capital
and equipment to enable him to prosecute the work successfully and to complete it
within the time named in the contract. The Owner reserves the right to reject this or
any other proposal, or to award the contract as is deemed to be in the best interest of
said Owner.
b) Properly formulated and mixed asphalt fiber compound over banding shall not be
greater than three inches (3") in width. Penalties will be imposed upon the
Contractor for over banding beyond three inches (3").
ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 7

c) The Contractor must submit the following with his bid proposal:
A list of six (6) jobs which he has successfully completed with the polymer and
crumb rubber modified asphalt compound with reinforcing fibers specified herein,
giving the name and address of these projects so they can be investigated prior
to the award of the contract.
The trade name of the crack sealant the contractor intends to use.
The manufacturer of the crack sealant the contractor intends to use.
d) The Owner may require the Contractor to successfully perform a 200' foot test strip
in the field prior to commencing work under the contract.
e) The Contractor shall provide the Shop Drawing of the Manufacturer's certificate of
material compliance furnished to the Town of Orono prior to the Pre-Construction
meeting certifying conformance to the above material specifications, including the
following:
Performance Grade of Unmodified Asphalt: PG 64-28S (standard)
AASHTO M-320, Table 1
7% chemically modified crumb rubber (CMCR) o Composed of 100% 80-mesh
recycled tire rubber
3-4% specially formulated polymer package
Performance Grade of Modified Asphalt: PG 64-28E (able to withstand
"extremely heavy" traffic loads)
AASHTO M-320, Table 1 o "E" Jnr 3.2 kPa @ 640C: <0.5% o R3200 (Average %
Recovery) @ 3.200 kPa: >70%
8% polyester reinforcing fibers
8. Traffic Control
The cost of flaggers and police details will be paid at the unit bid price. The Contractor will
coordinate detail assignments. The Contractor will not be reimbursed for police detail
expenses incurred due to failure to cancel or cancelling without the required notice.
9. Method of Award
To ensure contractor accountability, the Owner intends to award all items to a single
contractor. Accordingly, contractors must bid on all items of work, and the low bidder will be
the contractor whose total bid price is the lowest. The bid quantities are not guaranteed, and
their primary purpose is for the determination of the low bidder.
ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 8

10. Measurement and Payment
The quantity to be measured for payment will be the number of gallons of crack sealing
actually applied, and this quantity shall be determined and verified daily. The accepted
quantity of crack sealing will be paid for at the contract unit price per gallon of the type
specified in the proposal, which shall be full compensation for furnishing, transporting,
handling and placing the material specified and furnishing of all labor, tools, equipment and
incidentals for the satisfactory completion of this item.
11. Asphalt Pricing and Price Adjustments
a) Asphalt Price Adjustments: Contractor's bid prices shall be based upon the current
State DOT asphalt cement index posted exactly two (2) weeks prior to the due date for
receipt of bids ("Bid Index"). If the posted State DOT asphalt cement index in place
when the work is performed differs by more than 5% from the Bid Index, then
contractor's invoices shall include price adjustments for the asphaltic and such
adjustments shall be proportionate to the mix design asphalt content (%) of each of
these materials.
ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 9

LIST OF STREETS TO BE SELECTED FROM FOR CRACK SEALING IN 2026:
LIST OF STREETS TO BE SELECTED FROM FOR CRACK SEALING IN 2026:
Averill Street 385
Cedarwood Street 475
Edgewood Drive 600
Fernwood Street 500
Gilbert Street 2050
Glenwood Drive 550
Godfrey Drive 3997.9
Grove Street 1132.7
Haskel Avenue 377
Mainewood Avenue 767.5
Maplewood Avenue 276.6
Mountainview Drive 868.9
North Main Avenue 2685.1
Noyes Drive 1344.9
Penobscot Street 4622.2
Pierce Street 683.7
Pinewood Street 489.4
Shadbush Lane 585.2
Sunrise Terrace 741.5
Total Length: 23132.6
ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 10