902730 ORIGINAL EQUIPMENT MANUFACTURER (OEM) AND REMANUFACTURED TONER AND INK CARTRIDGES

It is the intent of these specifications, terms, and conditions to describe the various types of Original Equipment Manufacturer (OEM) and remanufactured toner and ink cartridges being requested by the County.

The County intends to award a three (3)-year contract (with the option to renew for two [2] years) to a pool of up to three (3) Bidders selected as the lowest responsive and responsible Bidders whose responses meet the County's requirements .

These specifications, terms, and conditions are to procure the most environmentally preferable products with equivalent or higher performance and at an equal or lower cost than traditional products. Specific requirements from the County's Sustainability Program related to this RFQ are included in the appropriate sections.

The County has multiple offices and facilities throughout its 821 square mile area, the majority of which are in Oakland, Hayward, and Dublin. All County agencies and departments will be asked to purchase toner and ink cartridges from the vendors awarded a contract as a result of this competitive bidding process.

In calendar year 2025, toner and ink procurements were processed for approximately 120 County agencies and/or departments who collectively purchased over 2,500 toner cartridges of various make and models. In calendar year 2025, the County purchased approximately 65 remanufactured toner and ink cartridges. Toner and ink cartridges for multi-function devices and small, low segment (desktop) multi-function copiers were excluded from this competitive bid.

By contracting with multiple qualified vendors, the County seeks to create a cost-effective and competitive pool of up to three bidders that will supply the specific toner and ink cartridges required by each County agency and/or department on an “as needed” basis.

At the conclusion of the bid process, the County will provide its agencies and departments with a list of contractors for OEM and remanufactured toner and ink cartridges. Alameda County agencies and/or departments will place orders through the County’s Financial system for their individual cartridge needs based on the pricing submitted in response to this RFQ, the individual contractor’s reliability, product quality, availability, and professionalism.