ORANGEBURG COUNTY ASPHALT MILLING BID – 2,500 TONS

TITLE AND SUMMARY
Request for Proposal No: FY26-0423
Request for Proposal Title: ORANGEBURG COUNTY ASPHALT MILLING BID - 2,500 TONS
Request for Proposal Published: 04/10/2026 http://www.orangeburgcounty.org/
04/10/2026 BidNet Direct
04/10/2026 Bulletin Board, Basement, Purchasing
Invitation Composition: Request for Proposal (FY26-0423) - is composed of the following:
* Title and Summary pages
* Code Articles 1 through 7
* Scope of Work
* Vendor Qualifications and Information
* Evaluation Factors
* Certification of No Exceptions
* Certification of Preference(s)
* Addendum Acknowledgement
* Vendor Information Sheet
Invitation Amendments: If any, will be published/posted on the following:
http://www.orangeburgcounty.org/
Bulletin boards located in/on:
Basement Floor, Procurement Office
Contracting Entity: Orangeburg County, South Carolina ("Owner")
A political subdivision of the State of South Carolina
Procurement Coordinator: Jamie McClary, Procurement Director
Orangeburg County Procurement Office
1437 Amelia St. ("Administrative Center")
Orangeburg SC 29115
(803) 533-6121 Office Phone Number
(803) 535-2307 Office Fax Number
jmcclary@orangeburgcounty.org
Request for Proposal - FY26-0423 Page 1

PRE-SUBMISSION OF QUALIFICATIONS
* Requirements: * None
* Questions:
If bidders have questions, they shall be directed to the
Procurement Director
* Mode of Communication via E-mail only
* No later than Thursday, April 16, 2026
Each submitted proposer is required to be composed of
* Submission Composition: the following, including fully completed and executed
forms:
* One Digital and One Hard Copy
* Code and Articles Acknowledgment
* Proposal Bid Sheet (Vendors' Quote)
* Addendum Acknowledgment
* Vendor's Certification of Qualifications and
Information
* Certification of No Exceptions
* Certification of Preference(s)
* Submission Deadline: Thursday, April 23, 2026, at 2:00pm
Procurement Office, 3rd Floor, Finance Dept.
* Submission Location:
1437 Amelia Street, Orangeburg, S.C.
* Opening Time: Thursday, April 23, 2026, at 2:05pm
Procurement Office, 3rd Floor, Finance Dept.
* Opening Location: 1437 Amelia Street, Orangeburg, S.C.
Submissions Will Not be Publicly Opened
Request for Proposal - FY26-0423 Page 2

PLEASE RETURN FORM WITH PROPOSAL
CODE AND ARTICLES
INCORPORATION BY REFERENCE
Articles 1 through 7 of the Code are incorporated by reference as if set forth verbatim in
the attached bid document, including the use of security and bonds, required and
forbidden contract terms, etc. As stated in the Code, by submitting a proposal, the vendor
agrees that the Code governs this procurement from solicitation through completion of
the resulting contract, including disputes, if any. ACCESS TO CODE. For 24/7 access
to the Orangeburg County Procurement Code which governs this procurement, please
visit https://www.orangeburgcounty.org/244/Procurement. In addition, a copy of the
Code is available for review without charge at the Office of the Procurement Director. If
neither of those options meets your needs, a hard copy of the Code is also available for
purchase at the Office of the Procurement Director. Failure to be familiar with the code
does not absolve the submittal entity from compliance with the code. And will disqualify
that entity if found in violation of the code.
METHOD OF SOURCE SELECTION
The source selection method applicable to this procurement is Competitive Sealed
Proposals, 5-301 of the Code.
The undersigned vendor understands and agrees to be bound to the Code in all matter
arising from the attached bid document.
______________________________________________________
Printed Vendor Name
______________________________________________________
Signature of Vendor's Authorized Agent
______________________________________________________
Printed Name of Vendor's Authorized Agent
______________________________________________________
Title of Vendor's Authorized Agent
Request for Proposal - FY26-0423 Page 3

SCOPE OF WORK
The County of Orangeburg is requesting proposals for 13,150 tons of Asphalt Milling.
Bid Specifics:
* Price will need to include materials only. No delivery required.
* Bidder must load the milling.
Request for Proposal - FY26-0423 Page 4

PLEASE RETURN FORM WITH PROPOSAL
CERTIFICATION OF NO EXCEPTIONS
The Code requires vendors to give written notice with a submission if vendor will not accept a
term of the Request for Proposal and the incorporated Code as a contract term. See Code 5304.
In connection with that requirement, a vendor must complete this certification and include it in its
submission. Vendor certifies the following regarding its bid:
1. Vendor AGREES to all the terms of the Invitation to Bid (including the
incorporated Code terms) and takes NO EXCEPTIONS:
____ Yes ____ No
2. Vendor does NOT AGREE to all the terms of the Invitation to Bid,
(Including the incorporated Code terms), and a COMPLETE LIST OF
VENDOR'S EXCEPTIONS to same are listed and described below:
____ Yes ____ No
IDENTIFICATION OF EXCEPTED VENDOR'S
TERM DESCRIPTION OF VENDOR'S SUBSTITUTED TERM VENDOR'S INITIALS
Exception 1: _______ _________________________________ ________
Exception 2: _______ _________________________________ ________
Exception 3: _______ _________________________________ ________
Exception 4: _______ _________________________________ ________
The undersigned vendor hereby certifies that the above-listed exceptions comprise the only
exceptions vendor has to the attached bid documentation (including the incorporated Code terms).
The undersigned vendor understands and agrees that if it is the successful vendor, its attempt to
claim any exceptions other than those listed above, shall result in the County having the right to
claim the bid security bond, retract the intent to award or award, award to another vendor, and
suspend and/or debar the vendor.
______________________________________________________
Printed Vendor Name
_____________________________________________________ ____________________
Signature of Vendor's Authorized Agent Date of Signature
______________________________________________________
Printed Name of Vendor's Authorized Agent
______________________________________________________
Title of Vendor's Authorized Agent
Request for Proposal - FY26-0423 Page 5

PLEASE RETURN FORM WITH PROPOSAL
CERTIFICATION OF PREFERENCE(S)
The Code authorizes specific preferences. See Article 3. If a vendor is qualified for one or more
preferences and desires to exercise the preference(s), then the vendor must complete and submit
this form with their proposal. If a vendor is either (1) not qualified for any preference OR (2) is
qualified, but does not desire to exercise any preference, then the vendor does not need to complete
or submit this form with its proposal.
Vendor is qualified for and desires to exercise the following preference(s) as vendor has marked,
below:
PREFERENCE 1
Vendor is a resident of the State of South Carolina: ____ Yes ____ No
PREFERENCE 2
Vendor is a resident of Orangeburg County, SC: ____ Yes ____ No
The undersigned vendor hereby certifies that vendor is qualified for the preference(s) above to
which the vendor has indicated "Yes". In addition, the undersigned vendor understands and agrees
that if it is not qualified for a preference but claims to be qualified for a preference on this form,
the County shall have the right to suspend and/or debar the vendor in accordance with the Code.
_____________________________________________
Printed Vendor Name
_____________________________________________________ ____________________
Signature of Vendor's Authorized Agent Date of Signature
______________________________________________________
Printed Name of Vendor's Authorized Agent
______________________________________________________
Title of Vendor's Authorized Agent
Request for Proposal - FY26-0423 Page 6

PLEASE RETURN FORM WITH PROPOSAL
ADDENDUM ACKNOWLEDGEMENT
Vendor acknowledges receipt of the follow Addendum to the above-described procurement,
agrees that same is/are hereby incorporated and made a part of the above-described procurement
as if the Addendum had been included in the original procurement documents:
ADDENDUM NO. ADDENDUM DATE INITIALS OF VENDOR'S AUTHORIZED AGENT
__________ _____________ ____________________________
__________ _____________ ____________________________
__________ _____________ ____________________________
__________ _____________ ____________________________
Vendor shall submit a completed Addendum Acknowledgement form with its submission.
Vendor may be disqualified from this procurement unless vendor submits a completed Addendum
Acknowledgement form referring to this Addendum with vendor's proposal.
___________________________________________
Printed Vendor Name
___________________________________________
Signature of Vendor's Authorized Agent
___________________________________________
Printed Name of Vendor's Authorized Agent
___________________________________________
Title of Vendor's Authorized Agent
Request for Proposal - FY26-0423 Page 7

PLEASE RETURN FORM WITH PROPOSAL
VENDOR QUALIFICATIONS AND INFORMATION
Vendor shall provide with its proposal, the following which should be collated, fastened together
and clearly labeled "Vendors' Certification of Qualifications and Information for Request for
Proposal No. "FY26-0423". One original and one digital copy.
1. Documentation of vendor's general viability to demonstrate vendor can satisfactorily and
timely complete the scope of work, including evidence that vendor has all the following:
a. Adequate capital.
b. An acceptable credit rating.
c. Efficient office force with satisfactory record timely and sufficient materials
delivery and communications skills to act as liaison with County.
d. Efficient and adequate field force with extensive knowledge of each type of work
involved in the scope of work.
e. Everything also listed under Scope of Work
2. A description of any litigation within the last 10 years to which vendor has been a party.
3. Vendor must have Workmen's Compensation Insurance (Orangeburg County as Certificate
Holder) if awarded bid. Attached copy of Workmen's Compensation Insurance (optional)
Request for Proposal - FY26-0423 Page 8

PLEASE RETURN FORM WITH PROPOSAL
EVALUATION CRITERIA
If Orangeburg County decides to go forward with the procurement, the award shall be made to the
vendor whose request for services determines to be the most advantageous to the County taking
into consideration the evaluation factors stated in this section. The evaluation shall be based in
part on the County's review and/or verification of the Vendor Qualifications Responses. The
factors to be considered in evaluating are as follows, and are listed in order of relative importance:
(see note below)
1. Compliance with Scope of Work and Vendor Qualifications
2. Total cost to be incurred to the County
3. Vendor record of performances and integrity
4. Ability to deliver in a timely manner
5. Product Performance
6. Special features of the supply of service required for effective program
performance; perceived appropriateness of offered product compared to RFQ
requirements
7. Warranty Considerations
8. Maintenance availability
Note: The method of selection, Request for Proposal, does not require a numerical weighting for
each factor. See Code 5-304.7.
Request for Proposal - FY26-0423 Page 9