Orange County Senior Lunch Program

Agency: Orange County
State: North Carolina
Type of Government: State & Local
Caegory:
  • R - Professional, Administrative and Management Support Services
Posted Date: May 2, 2018
Due Date: May 24, 2018
Solicitation No: 5248
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid/rfp number description due date materials for download notes
5248

Orange County Senior Lunch Program

May 24, 2018 at 5:00 PM rfp in pdf Please send an email to notify us that you have downloaded the bid

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Request for Proposal #5248
For
FOOD SERVICE
ORANGE COUNTY
HOME AND COMMUNITY CARE BLOCK GRANT (HCCBG)
OLDER AMERICANS ACT
Senior Lunch Program
CONTACT:
Orange County Financial Services
David Cannell, Purchasing Agent
P.O. Box 8181
200 S Cameron Street
Hillsborough, North Carolina 27278
(919) 245-2651
POTENTIAL BIDDERS EMAIL QUESTIONS TO: dcannell@orangecountync.gov
(preferred method)
PROPOSALS ARE DUE: by 5:00 p.m. May 24, 2018
Orange County reserves the right to request additional information or
references to accept or reject any or all competitive Proposals, to waive
technicalities, to accept Proposals in whole or in part, and to award
contract(s) which, in the opinion of the grantor, best serves the interest of
the County.
1
TABLE OF CONTENTS
Page
SECTION I: GENERAL REQUIREMENTS/OVERVIEW OF PROGRAM ............. 3
A. Bid Submission Instructions ..................................................................... 4
B. Purpose of Senior Lunch Program ........................................................... 4
C. Overview of Requirements ....................................................................... 4
D. Pre-evaluation Process ............................................................................ 5
E. Proposal Negotiations ............................................................................ 6
F. E-Verify .................................................................................................... 6
G. Living Wage ............................................................................................. 6
H. Iran Divestment Act .................................................................................. 6
I. Public Information ..................................................................................... 6
J. Term of Agreement ................................................................................. 6
K. Nature of Proposed Contract................................................................... 6
L. Need for Service ...................................................................................... 8
M Supplemental information……………………………………………... ….. 8
SECTION II: FOOD SERVICE SPECIFICATIONS ................................................ 8
A. Menu Planning Requirements .................................................................. 9
B. Menu Patterns ..........................................................................................10
SECTION III: FOOD PREPARATION AND SAFETY REQUIREMENTS ......... 13
A. Federal, State and Local Requirements...................................................14
B. Food Safety ............................................................................................ 14
C. Food Preparation......................................................................................15
D. Food Preparation, Delivery and Transportation ..................................... 15
E. Meals and Service Management..............................................................16
F. General Specifications............................................................................ 18
G. Equipment .............................................................................................. 19
SECTION IV: BID PROPOSAL ............................................................................ 20
A. Management Services Proposal ............................................................. 21
B. Meal Delivery Route Schedule ................................................................ 25
C. Assurance of Compliance with the Department of
Health and Human Services Regulations Under
Title VI of the Civil Rights Act of 1964 ..................................................... 26
D. Bid Price Form........................................................................................ 27
ATTACHMENTS .................................................................................................... 28
A. Checklist for RFP Submission..................................................................29
2
SECTION I:
GENERAL REQUIREMENTS /
OVERVIEW OF PROGRAM
3
SECTION I: GENERAL REQUIREMENTS/OVERVIEW OF PROGRAM
A. Submission Instructions
The Proposal must be received by Orange County Financial Services,
Hillsborough, North Carolina, 27278 by 5:00 p.m., May 24, 2018, at which time
proposals will be opened. Proposals postmarked on the above date but not
received in the Orange County Purchasing/Central Services office until after that
date and specified time will NOT be considered for competition.
.
Proposals must be in the form specified in the RFP Package and all required
information must be included and signed by the chief executive officer of the
bidding organization or a duly authorized agent. Envelopes containing the
Proposal must be clearly labeled "Sealed Proposal #".5248
Key dates in the bidding and contracting process are:
May 3, 2018
May 17, 2018
May 24, 2018
Early June 2018
RFP for Senior Food Service packet is
available. Electronic copy is available @
http://www.orangecountync.gov/PURCHASING/bids.asp or by
request
Deadline for submittal of questions
dcannell@orangecountync.gov (preferred method)
Sealed proposals due to Orange County Financial Services,
Purchasing Division Office by 5:00 p.m..
Caterer proposals presented to Orange County Board of
Commissioners with recommended caterer and contract for
approval.
July 1, 2018
Caterer begins senior food service.
B. Purpose of Senior Lunch Program
The purpose of the federally funded Senior Lunch (Congregate Nutrition) Program
is to provide participating older adults with one nutritious meal per weekday with
1/3 of the current minimum Recommended Daily Allowances for Older Adults as
established by Food and Nutrition Boards of the National Research Council and
approved by the North Carolina Division of Aging and Adult Services (NCDAAS).
C. Overview of Requirements
Caterers of the Senior Lunch Program must agree to the following guidelines:
1. Adhere to all Food Service Specifications and Food Preparation and Safety
Requirements as outlined in Sections II and III, as written in the North
Carolina Division of Aging Service Standards Manual, Volume I --
Congregate and Home Delivered Meals, effective July 1, 2003.
4
2. Adhere to the Meal Delivery Route Timetable
D. RFP Evaluation Process
Qualified proposals for the Program will be reviewed and evaluated by the Director
of Orange County Dept. on Aging and the Orange County Advisory Board on
Aging. The contract will be awarded by the Orange County Board of
Commissioners. Evaluations will be based on the following criteria:
1. Qualifications, inclusive of, but not limited to:
Experience and track record in the catering business
Capacity to deliver food according to the program specifications
Sanitation and health standards
Training provided to service delivery staff
Audits
2. Completeness and Accuracy of Proposal:
All sections complete
Appropriate assurances signed
3. Reasonable unit cost rate for quality of meal.
4. Ability to deliver meals at a time that provides the shortest holding time
possible between delivery of food and serving times.
5

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