2023 or 2024 AWD SUV (Durango, Explorer, or Tahoe)

Agency:	Sedgwick County
State:	Kansas
Type of Government:	State & Local
Posted Date:	Oct 12, 2023
Due Date:	Oct 19, 2023
Solicitation No:	23-0071
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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SEDGWICK COUNTY, KANSAS

DIVISION OF FINANCE

Purchasing Department

100 N. Broadway, Suite 610 ~ Wichita, KS 67202

Phone: 316 660-7255 Fax: 316 660-1839

https://www.sedgwickcounty.org/finance/purchasing/

requests-for-bid-and-proposal/

October 12, 2023

REQUEST FOR BID

RFB #23-0071

2023 OR 2024 AWD SUV (DURANGO, EXPLORER, OR TAHOE)

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking bids for a 2023 or 2024 AWD SUV (Durango,

Explorer, or Tahoe) to be used by the Sheriff’s Office. This is a quick turnaround bid and we are looking for a

vehicle that would be on the lot or readily available. If your firm is interested in submitting a response, please do

so in accordance with the instructions contained within the attached Request for Bid. Responses are due no later than 5:00

pm CDT October 19, 2023.

All contact concerning this solicitation shall be made through the Purchasing Department. Bidders shall not contact

county employees, department heads, using agencies, evaluation committee members or elected officials with questions or

any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing

Department in writing. Failure to comply with these guidelines may disqualify the Bidder’s response.

Sincerely,

Tammy Culley

Purchasing Agent

TC/ks

RFB #23-0071

Sedgwick County….Working for You

Table of Contents

Purpose

II. Submittals

III. Scope of Work

IV. Sedgwick County’s Responsibilities

V. Bid Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Bid Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Bid Conditions

VI. Required Response Content

VII. Response Form

VIII. Pricing Sheet

RFB #23-0071

Sedgwick County….Working for You

I. Purpose

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity,

employs nearly 2,800 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,

criminal justice, recreation, entertainment, cultural, human/social, and education.

Sedgwick County is seeking bids for 2023 or 2024 AWD SUV (Durango, Explorer, or Tahoe), in accordance with the

specifications outlined, for Sedgwick County Sheriff’s Office.

II. Submittals

Carefully review this Request for Bid. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFB number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Tammy Culley

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 5:00 pm CDT Thursday, October 19, 2023. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award.

III. Scope of Work

MINIMUM MANDATORY REQUIREMENTS AND SPECIFICATIONS

The following specifications are for the procurement of a 2023 or 2024 AWD SUV (Durango, Explorer, or Tahoe).

Manufacturer’s standard equipment presumed to be included unless otherwise specified.

A. All items bid are to be factory installed unless authorized by Sedgwick County Fleet Management.

B. After award and prior to delivery, an appointment must be made to deliver vehicle to Fleet Management, 1021

Stillwell Wichita, Kansas. Please contact Beau Bergeron at 316-660-7477 and Brian Richey at 316-660-3440.

C. Fleet Management will not accept ownership until vehicles have been inspected for compliance with

specifications below and Manufacturer’s Statement of Origin (MSO) has been delivered.

D. Maintenance manuals to be invoiced separately.

E. Provide all warranty information.

F. Pricing must be quoted as a delivered price.

G. Equipment shall meet or exceed the following descriptions. Any additions, deletions, or variations from

the following descriptions must be noted.

SPECIFICATIONS

2023 or 2024 AWD SUV (Durango, Explorer, or Tahoe)

1. Engine

V6 or V8

2. Transmission

Automatic

3. Steering

Power Steering

4. Exterior Color

Based on Availability

5. Interior

Cloth Seats

6. Heating and Air Conditioning Factory Installed

MEETS

SPECIFICATION

Yes

RFB #23-0071

Sedgwick County….Working for You

7. Accessories

a. Park Assist

b. Lane Change Alert

c. Power Windows, Locks

d. Cruise Control

e. Rear Back Up Camera

This is a quick turnaround bid and we are looking for a vehicle that would be on the lot

or readily available.

IV. Sedgwick County’s Responsibilities

• Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or

which is relevant to this project.

• Designate a person to act as the County Contract Manager with respect to the work to be performed under this

contract.

• County reserves the right to make inspections at various points of the project. Contractor agrees to openly

participate in said inspections and provide information to the county on the progress, expected completion date

and any unforeseen or unexpected complications in the project.

V. Bid Terms

A. Questions and Contact Information

Any questions regarding this document please email Tammy Culley at tamara.culley@sedgwick.gov.

B. Minimum Firm Qualifications

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s) and/or

product(s) specified in this Request for Bid. Firms must meet or exceed these qualifications to be considered for award.

Bids submitted must reflect in detail their inclusion as well as the degree to which they can be provided. Any exceptions

to the requirements listed should be clearly detailed in bidder’s response.

Bidders shall:

1. Have proper certification(s) or license(s) for the services/product specified in this document.

2. Ensure that project work meets all local, state and federal laws, regulations and ordinances.

3. Have the capacity to acquire all required permits, bonds, escrows or insurances.

4. Provide appropriate project supervision and quality control procedures.

5. Have appropriate material, equipment and labor to perform job safely and efficiently. All costs associated with

meeting this requirement will be the sole responsibility of the vendor.

C. Evaluation Criteria

An award will be made to the lowest responsible and responsive bidder.

D. Request for Bid Timeline

The following dates are provided for information purposes and are subject to change without notice. Contact the

Purchasing Department at (316) 660-7255 to confirm any and all dates.

Distribution of Request for Bid to interested parties

Bid due before 5:00 pm CDT

Award Recommendation

October 12, 2023

October 19, 2023

TBD

E. Contract Period and Payment Terms

A contractual period will begin upon award of purchase order.

RFB #23-0071

Sedgwick County….Working for You

County may cancel its obligations herein upon thirty-day (30) prior written notice to the other party. It is understood that

funding may cease or be reduced at any time, and in the event that adequate funds are not available to meet the obligations

hereunder, either party reserves the right to terminate this agreement upon thirty (30) days prior written notice to the other.

Payment will be remitted following receipt of monthly detailed invoice.

Payment and Invoice Provisions

https://www.sedgwickcounty.org/media/55477/payment-and-invoice-provisions.pdf

F. Insurance Requirements

Liability insurance coverage indicated below must be considered as primary and not as excess insurance. If required,

Contractor’s professional liability/errors and omissions insurance shall (i) have a policy retroactive date prior to the date

any professional services are provided for this project, and (ii) be maintained for a minimum of three (3) years past

completion of the project. Contractor shall furnish a certificate evidencing such coverage, with county listed as an

additional insured including both ongoing and completed operations, except for professional liability, workers’

compensation and employer’s liability. Certificate shall be provided prior to award of contract. Certificate shall

remain in force during the duration of the project/services and will not be canceled, reduced, modified, limited, or

restricted until thirty (30) days after county receives written notice of such change. All insurance must be with an

insurance company with a minimum BEST rating of A-VIII and licensed to do business in the State of Kansas (must be

acknowledged on the bid/proposal response form).

NOTE: If any insurance is subject to a deductible or self-insured retention, written disclosure must be included in your

proposal response and also be noted on the certificate of insurance.

It is the responsibility of Contractor to require that any and all approved subcontractors meet the minimum insurance

requirements.

Workers’ Compensation:

Applicable coverage per State Statutes

Employer’s Liability Insurance:

Commercial General Liability Insurance (on form CG 00 01 04 13 or its equivalent):

Each Occurrence

General Aggregate, per project

Personal Injury

Products and Completed Operations Aggregate

Automobile Liability:

Combined single limit

Umbrella Liability:

Following form for both the general liability and automobile

____ Required / __X_ Not Required

Each Claim

Aggregate

Professional Liability/ Errors & Omissions Insurance:

____ Required / _X___ Not Required

Each Claim

Aggregate

Pollution Liability Insurance:

____ Required / _X__ Not Required

Each Claim

Aggregate

$500,000.00

$1,000,000.00

$2,000,000.00

$1,000,000.00

$2,000,000.00

$500,000.00

$1,000,000.00

Special Risks or Circumstances:

Entity reserves the right to modify, by written contract, these requirements, including limits, based on the nature of the

risk, prior experience, insurer, coverage, or other special circumstances.

RFB #23-0071

Sedgwick County….Working for You

2023 or 2024 AWD SUV (Durango, Explorer, or Tahoe)

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See Also

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
23-0071	10/19/2023 5:00:00 PM	2023 or 2024 AWD SUV (Durango, Explorer, or Tahoe)	RFB