Opens April 28 ? 2026 Street Resurfacing Program Phase II ? Specifications

SPECIFICATIONS
FOR
2026
Street Resurfacing Program Phase II
PREPARED BY
LUKE A. THOELE, P.E.
CITY ENGINEER
201 EAST JEFFERSON AVENUE
P.O. BOX 648
EFFINGHAM, ILLINOIS
April 2026
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Contents
NOTICE TO CONTRACTORS ............................................................................................................................ 3
SPECIAL PROVISIONS ..................................................................................................................................... 4
SCOPE OF WORK ........................................................................................................................................ 4
PAYMENT AND PERFORMANCE BOND ...................................................................................................... 4
LIQUIDATED DAMAGES .............................................................................................................................. 5
PREVAILING WAGE..................................................................................................................................... 5
SUBSTANCE ABUSE AND PREVENTION PROGRAM .................................................................................... 5
INSURANCE ................................................................................................................................................ 6
CONTRACTOR RESPONSIBLE FOR LOCATING AND MAINTAINING UTILITES .............................................. 6
WORK TO BE PERFORMED BY OTHERS ...................................................................................................... 7
SEQUENCE OF CONSTRUCTION ................................................................................................................. 7
TRAFFIC CONTROL COMPLETE .................................................................................................................. 8
TIME BETWEEN OPERATIONS .................................................................................................................... 8
P.C.C. DRIVEWAY PAVEMENT ..................................................................................................................... 8
HMA SURFACE REMOVAL .......................................................................................................................... 9
HOT-MIX ASPHALT BINDER AND SURFACE COURSE .................................................................................. 9
ASHPALT FIBER ADDITIVE......................................................................................................................... 10
SIDEWALK REMOVAL ............................................................................................................................... 11
GRADING AND SUBGRADE PREPARATION ............................................................................................... 12
P.C.C. SIDEWALK ....................................................................................................................................... 12
DETECTABLE WARNING ........................................................................................................................... 12
COMBINATION CONCRETE CURB AND GUTTER ...................................................................................... 12
REMOVAL OF UNSUITABLE MATERIAL ..................................................................................................... 13
ADJUST WITH NEW SANITARY FRAME AND LID ...................................................................................... 13
PAINT PAVEMENT MARKINGS .................................................................................................................. 14
IDOT PAY ITEMS ....................................................................................................................................... 14
CLEANUP .................................................................................................................................................. 14
CONTRACT ................................................................................................................................................... 15
PROPOSAL ................................................................................................................................................... 17
REFERENCES ............................................................................................................................................ 18
SCHEDULE OF PRICES .............................................................................................................................. 19
NOTICE OF AWARD ...................................................................................................................................... 21
NOTICE TO PROCEED ................................................................................................................................... 22
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NOTICE TO CONTRACTORS
Sealed proposals for the City of Effingham, 2026 Street Resurfacing Program Phase II will be received by the City of
Effingham, Illinois, 201 E. Jefferson, Effingham, IL 62401 in the office of the City Clerk until 11:00 am. April 28th,
2026, and will then be publicly opened and read in the Council Chambers.
The proposed work is officially known as "2026 Street Resurfacing Program Phase II" for the City of Effingham,
Effingham, Illinois. The project shall consist of milling the existing bituminous surface and resurfacing with hot-mix
asphalt pavement to the thickness shown herein and other miscellaneous work.
The Contract Documents, consisting of the Notice to Contractors, Special Provisions, Contract, Proposal, Notice of
Award, Notice to Proceed, Change Order, Specifications, Addenda may be examined at the following locations:
Plans, specifications, and documents are on file on the City's website at https://www.effinghamil.com/bids-and-
tabulations/
Each proposal shall contain the name of every person or firm interested in the same and shall be accompanied by a
bid bond, bank cashier's check, bank draft or certified check for not less than five (5) percent of the amount of the
bid. A surety bond for the full amount of the award is required. Failure on the part of the contractor to deliver the
materials within the time specified or to do the work as specified herein will be considered just cause to forfeit the
surety as provided in Article 108.10 of the State of Illinois Standard Specifications for Road and Bridge Construction,
adopted January 1, 2022.
The City of Effingham reserves the right to reject any or all bids, waive or not waive any informality in the bids, and
to accept any bid which it deems most favorable to the City.
Proposals must be submitted to the City Clerk's Office, City of Effingham on a form furnished by the Municipality,
which may be obtained in the contract and shall be enclosed in a separate and sealed envelope endorsed "2026
Street Resurfacing Program Phase II".
It is agreed that this bid may not be withdrawn for a period of 45 days from opening thereof or it will be subject to
forfeit the 5% Bid Bond provided with the bid.
It is anticipated that a Notice of Award of a contract will be issued within 30-to-45 days of the date bids are
received and that a Notice to Proceed will be issued within 10 days of the date of the Notice of Award if contractor
provides proper insurance and bonding in a timely manner.
Contractor shall not pay less than the prevailing wage to all laborers, workmen, and mechanics performing work
under this contract, and shall comply with the requirements of the Illinois Wages of Employees on Public Works Act
(820ILCS 130/1-12).
Work on this project is subject to the Illinois Substance Abuse Prevention on Public Works Project Act as enacted by
P.A. 95-0635.
BY ORDER OF THE CITY COUNCIL
CITY OF EFFINGHAM, ILLINOIS
Steven W. Miller, City Administrator
Date: ____________________________
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SPECIAL PROVISIONS
The following Special Provisions supplement the "Standard Specifications for Road and Bridge
Construction of the State of Illinois", adopted January 1, 2022, and the Supplemental Specifications and
Recurring Special Provisions, which govern the 2026 Street Resurfacing Program, City of Effingham,
Illinois, and in case of conflict with any contract documents, Article 105.05 shall apply.
SCOPE OF WORK
The work included in this section consists of surface removal and placement of hot-mix asphalt
pavement.
The proposed work is in various locations throughout the City of Effingham. The proposed work includes
the following locations:
1) Jefferson Avenue from Maple Street to the railroad tracks
2) Merchant Street from Jefferson Avenue to the Fayette right-of-way
3) Washington Avenue at Front Street
4) Market Avenue from 4th Street to 3rd Street
5) Market Avenue from 3rd Street to 2nd Street
The quantities shown in the proposal are the approximate quantities required to complete the work.
The City reserves the right to delete up to twenty-five percent (25%) of the work for budgetary reasons
or due to conflicts with other construction work.
PAYMENT AND PERFORMANCE BOND
Section 102 of the Standard Specifications for Road and Bridge Construction shall be revised as follows:
The Contractor shall deliver a payment and performance bond to the City Clerk in the total amount of
the contract at the time the contract is executed by the City.
Such bond shall be conditioned for the completion of the contract, for the payment of material used in
such work and for all labor performed in such work, whether by subcontractor or otherwise.
Each such bond is deemed to contain the following provisions whether such provisions are inserted in
such bond or not:
"The principal and sureties on this bond agree that all the undertakings, covenants, terms, conditions
and agreements of the contract or contracts entered into between the principal and the City will be
performed and fulfilled and to pay all persons, firms and corporations having contracts with the principal
or with subcontractors, all just claims due them under the provisions of such contracts for labor
performed or materials furnished in the performance of the contract on account of which this bond is
given, when such claims are not satisfied out of the contract price of the contract on account of which
this bond is given, after final settlement between the City and the principal has been made."
The bond required by this Section may be acquired from an Illinois company, agent or broker of the
contractor's choice, except that the bond supplier shall be rated A (Excellent) or A+ (Superior), Financial
Size Category Class XII or larger, in the most recent issue of Best's Key Rating Guide published by A.M.
Best Company of Old wick, New Jersey 08858.
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FOR ALL CONTRACTS UNDER $100,000, a bank letter of credit from a local (Effingham County) bank
setting forth all of the conditions herein before stated and signed and attested to by two officers of said
bank and the Contractor shall be considered to be acceptable under this section.
LIQUIDATED DAMAGES
It is understood and agreed that time is of the essence in the performance of the Contract and that
failure on the part of the Contractor to complete the contract work in the time herein set forth will result
in certain loss and damages to the Owner. Failure on the contractor's part to complete such work shall
be considered just cause for forfeit of his/her surety bond.
See the Special Provision for "Work Performed by Others". A portion of the work may be delayed until
August 1.
In case the Contractor of the work shall fail or neglect to complete any section of work on or before
November 30, 2026, then said Contractor shall and will pay to the Owner such sums as may be due to
him under the terms of the Contract at the rate specified in the Standard Specifications for Road and
Bridge Construction adopted January 1, 2022.
PREVAILING WAGE
The prevailing rate of wages ascertained by the Illinois Department of Labor (IDOL) or as determined by
the court on review shall be paid to all laborers, workers, and mechanics performing work under this
contract pursuant to Public Act 100-1177. The prevailing rate of wages are revised by IDOL and are
available on the Department's official website. Any revised rate shall apply to this contract, and the
contractor shall be responsible for paying the revised rate. The contractor shall be responsible for
determining the appropriate rates for this project and for anticipating the prevailing wage rate that will
apply at the time the work is performed. The contractor shall be responsible for submitting all certified
payrolls for the awarded project and for any subcontractor work to the IDOL website pursuant to Public
Act 100-1177. Paper or electronic copies shall be provided to the City upon request for up to 3 years
after the project is complete.
SUBSTANCE ABUSE AND PREVENTION PROGRAM
In addition to all other labor requirements set forth in this proposal and in the Standard Specifications
for Road and Bridge Construction, adopted by the Department, during the performance of this contract,
the Contractor for itself, its assignees, and successors in interest (hereinafter referred to as the
"Contractor") agrees as follows:
Before the Contractor and any Subcontractor commences work, the Contractor and any Subcontractor
shall have in place a written Substance Abuse Prevention Program for the prevention of substance abuse
among its employees which meets or exceeds the requirements in P.A. 95-0635 or shall have a collective
bargaining agreement in effect dealing with the subject matter of P.A. 95-0635. The Contractor and any
Subcontractor shall file with a public body: a copy of the substance abuse prevention program along with
a cover letter certifying that their program meets the requirements of the Act, or a letter certifying that
the Contractor or a Subcontractor has a collective bargaining agreement in effect dealing with the
subject matter of this Act.
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INSURANCE
Contractors are required to furnish the City with Certificates of Insurance in the following amounts and
the City of Effingham will be listed as an Additional Insured on a primary non-contributory basis. The
Certificate of Insurance shall be accompanied by an "Additional Insured - Designated Person or
Organization" form.
Worker's Compensation Statutory Limits
Employer's Liability $ 1,000,000
General Liability $ 2,000,000
Auto Liability $ 1,000,000
Excess Liability $ 2,000,000
Certificates of Insurance shall contain a provision or endorsement that the coverage afforded will not be
canceled, materially changed or renewal refused until at least 30 days prior written notice has been
given to Owner and Contractor.
Certificates of Insurance remain in effect at least until final payment and at all times thereafter when
Contractor may be correcting, removing, or replacing defective Work; and
Contractor shall furnish Owner and each other additional insured to whom a certificate of insurance has
been issued, evidence satisfactory to Owner and any such additional insured of continuation of such
insurance at final payment.
CONTRACTOR RESPONSIBLE FOR LOCATING AND MAINTAINING UTILITES
This work shall be done in accordance with Article 107.31 of the Standard Specifications except as herein
modified.
Before beginning work, it shall be the Contractor's sole responsibility to coordinate with the utility
owners and to determine the actual location of all such facilities. The Contractor shall also obtain from
the respective utility owners detailed information relative to the location of their facilities and the
working schedules of the utility owners for removing or adjusting them.
The Contractor shall maintain in operating condition all utilities encountered in the work. The Contractor
shall be entirely responsible for all damages to water pipes; electrical conduits; existing drains or sewers;
gas pipes; and poles carrying electrical current, telephone, or television lines during the prosecution of
the work and shall be liable for damages to public or private property resulting therefrom, which amount
may be deducted from any monies due the Contractor for work done. Any damage to existing utilities as
a result of the Contractor's construction operations shall be repaired to the satisfaction of the utility
owner at the Contractor's expense, whether or not said utilities are shown in the plans.
The location of existing utilities shall be identified by the contractor through the JULIE. Where possible
conflicts exist, the Contractor shall conduct his activities in a manner to protect utilities.
In addition to the requirements of Article 105.07 of the Standard Specifications, the Contractor shall
coordinate his operations with the proposed utility adjustments to minimize delays in construction of the
project. Utility frames and grates that do not need adjustment will be maintained by the contractor.
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Adjustment of frames and grates completed by the contractor or delays from adjustments completed by
the utility will be considered incidental to the contract unless otherwise specified.
WORK TO BE PERFORMED BY OTHERS
There could be subbase preparation or patching, along with pavement patching, and adjustment of
grates, manholes, and other utilities which is not part of the contract. This work may be complete by
either the Contractor as extra work or by City crews. How the work is completed will be at the city's
discretion. Notification of 48 hours shall be given to the Street Department to make adjustments and
subbase preparation.
There is sidewalk reconstruction that will be performed by Esker and Walker adjacent to the resurfacing
in Locations 1, 2, and 3. The surface course may not be placed in these locations until the sidewalk is
completed. That work is to be completed by Esker and Walker no later than July 31.
The contractor shall not be compensated for delays caused by work performed by others.
SEQUENCE OF CONSTRUCTION
The following sequence of construction is for the improvements of each street and is intended to permit
the construction of this project with the least inconvenience to the traveling public. This general
sequence is in no way meant to limit concurrent operations or methods used to complete the required
items of work.
The City reserves the right to direct the order in which the streets are resurfaced and delay the
resurfacing of some streets. This will allow the completion of work by others, higher priority streets
being resurfaced first, and other factors. See the Liquidated Damages special provision for deadlines.
The proposed improvement to each street is suggested to be constructed in two separate stages. The
following stages have been established for this project:
Stage 1
Prior to beginning any construction, the contractor will provide sufficient notice to the City and affected
residents before installing traffic control devices as required for the street to be constructed. The
contractor shall then proceed with underground work, curb and gutter construction, and sections of
reconstruction. Then milling operations can commence at the specified depths and locations as shown in
the plans. Street sweeping and cleaning will be required by the contractor. All millings will be hauled to
the City Maintenance Yard by the contractor and will remain the property of the City of Effingham. The
City will assist with light, final street sweeping as requested.
Stage 2
After Stage 1 is complete, the contractor will have a maximum of 7 calendar days to place the proposed
Hot-Mix Asphalt Pavement Surface Course to the specified depths at the locations shown in the plans.
The contractor shall provide the necessary traffic control devices for all paving operations and any street
closures that may occur. The contractor will coordinate with the City of any road closures necessary, and
the City will notify all of local emergency personnel. The contractor will provide notifications to all
residents affected by paving operations. After the paving has been completed all Pavement Marking,
Cleanup, and other miscellaneous work shall be completed.
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TRAFFIC CONTROL COMPLETE
Traffic Control shall be in accordance with the applicable sections of the Standard Specifications for Road
and Bridge Construction, the applicable guidelines contained in the Illinois Manual on Uniform Traffic
Control Devices for Streets and Highways, these Special Provisions and any special details and Highway
Standards contained herein and in the plans.
All streets to be resurfaced will be allowed to be closed to through traffic. Merchant Street, Washington
Street, Front Street, and Market Street will also be allowed to be fully closed during construction.
Properties along these streets can be accessed by other means. Jefferson Avenue and all entrances off
Jefferson Avenue shall remain open to local traffic unless authorized by the City Engineer or Operations
Manager. Contractor shall provide the City a paving plan and schedule and the contractor will be
responsible for providing notices to inform the public of various routing plans. This includes handing out
flyers to homes and businesses whose access will be affected by the work. When the street should be
closed to traffic, it shall be the Contractor's responsibility to make arrangements with the affected
parties in keeping access to the premises. The Contractor shall give 48 hours' notice to the Engineering
and Street Department so that a press release can be issued.
All work associated with acquiring, furnishing, erecting, maintaining, removal of Street Closures, Traffic
Control complying with IDOT standards, and the traffic control plan will be paid for at the contract LUMP
SUM price for TRAFFIC CONTROL COMPLETE. This pay item should include any Traffic Control needed for
Pavement Marking removal and installation.
TIME BETWEEN OPERATIONS
Scheduling of contractors, sub-contractors, and City operations shall be taken into consideration before
any roadway work begins. There will be a maximum of 7 calendar days allowed between milling
operations and new pavement operations. New pavement must be laid within 7 days to reduce damage
to the subbase and the public travel inconvenience. Extra time beyond the 7-day maximum will only be
considered by the Engineer in emergencies or weather-related events.
P.C.C. DRIVEWAY PAVEMENT
P.C.C. Driveway Pavement shall be constructed at the locations specified in the plans. The driveway
pavement shall be constructed according to the IDOT Spec. Book and shall meet all ADA requirements.
Any pavement found not in compliance with the Standard Specifications will be removed and replaced at
the contractor's expense. Any surface aggregate needed for slopes or driveways affected by the sidewalk
improvements in any way must be CA-7 and supplied by the contractor at no additional charge.
Placement of aggregate to achieve the correct subgrade elevation shall be included in the P.C.C.
Driveway Pavement.
Sidewalk shall be constructed to meet ADA standards through the driveway and is a part of the P.C.C.
Driveway pay item.
All miscellaneous work and items to complete P.C.C. Driveway Pavement according to the IDOT standards
shall be paid for at the contract unit price per SQ YD for P.C.C. DRIVEWAY PAVEMENT, of the thickness
specified and no additional compensation shall be made.
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HMA SURFACE REMOVAL
This work shall consist of surface removal of the existing bituminous and PCC surfaces at the locations
and thicknesses shown on the plans. The work shall be performed in accordance with Section 440 of the
Standard Specifications.
The milling machine shall allow for a nominal 2.0% cross slope for each lane of travel according to the
locations and depths in the plans. No adjustment of payment will be made for any change in this
thickness.
The surface to be milled is primarily HMA. However, concrete patches may exist. The milling of any
concrete patches or pavement which are in the area to be resurfaced as shown in the plans shall be
included in this pay item. This includes hand milling in locations where castings are within a concrete
pavement and as otherwise necessary.
The labor and equipment required for adjustment of water valves will be incidental to the HMA surface
removal. The material to replace water valve casting will be provided by the City if needed. Water valves
that are on abandoned mains will be marked by city staff. The castings for these shall be removed and
filled so that they can be paved over.
Parking blocks and delineators are to be removed prior to HMA surface removal and re-installed after
the HMA surface course is placed. This will include HMA Surface Removal pay item.
The approximate square yardage and depth of surface removal for each location is as follows. These
breakdowns generally match the delineated areas on the plan sheets. The total is 10,334 SQ YDS.
Location #1 - Jefferson Avenue (Maple Street east to the railroad tracks)
Location #2 - Merchant Avenue (Jefferson Avenue south to end of road; IGA)
Location #3 - Washington Avenue (Front Street north of Jefferson to Washington east to Banker St)
Location #4 - Market Avenue (4th Street east to Rt. 45)
Location #5 - Market Avenue (Rt. 45 east to 2nd Street)
Any required butt joints will be constructed according to article 406 and included in the HMA Surface
Removal pay item.
Milled material will become the property of the City. The contractor shall deliver it to the City of
Effingham Maintenance Yard. The contractor shall dump material in designated locations, however,
additional equipment and labor to stockpile the material will not be the responsibility of the contractor.
This work shall be paid for at the contract unit price per LUMP SUM for HMA SURFACE REMOVAL.
HOT-MIX ASPHALT BINDER AND SURFACE COURSE
This work shall conform to Section 406 of the Standard Specifications for Road and Bridge Construction
and the plans except as modified herein.
Hot-Mix Asphalt Binder Course, IL 9.5 or 19.0, Mix "C", N70 is to be used for Binder applications. Hot-
Mix Asphalt Surface Course, IL -9.5, Mix "C", N70 is to be used for Surface Binder. The minimum PG
binder grade shall be PG 64-22. The contractor may provide a higher quality HMA mix if they desire.
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Regardless of the mix provided at each location, the bid unit prices for the Pay Items indicated below will
be used and no additional compensation will be provided.
The contractor will coordinate operations to the approval of the City Engineer. The contractor shall
cooperate with the representative of the City of Effingham in performing all necessary testing to confirm
the structural integrity and the smoothness of the asphalt. Contractor must provide IDOT certifications
for all material. The Contractor's asphalt plant must be rated to produce a minimum of 500 tons/day of
the mixture to be approved. The contractor will work with the resident engineer to provide the most
accurately proposed tonnage possible.
All testing completed by the contractor shall be submitted to the City. Any failing tests shall be brought
to the attention of the City immediately.
These items of work shall be paid for at the contract unit price per TON for HOT-MIX ASPHALT BINDER
COURSE, of the friction aggregate mixture and Ndesign specified and HOT-MIX ASPHALT SURFACE
COURSE, of the friction aggregate mixture and Ndesign specified.
ASHPALT FIBER ADDITIVE
This work shall include adding synthetic fibers to the Hot-Mix Asphalt in conformance with Section 1030
of the Standard Specifications for Road and Bridge Construction. These items of work shall be paid for at
the contract unit price per POUND for ASPHALT FIBER ADDITIVE.
1.2 Submittals
A. Submit copies of manufacturer's literature for fibers including:
1. Product data
2. Brochures
3. Written instructions to suppliers
4. Written instructions to installers
5. Material Safety Data Sheets (MSDS).
B. Submit copies of a certificate prepared by asphalt material supplier, under the provisions of
Division 01, stating that the specified fibers were added to each batch of asphalt delivered to the
project site. Each certificate should be accompanied by one copy of each batch delivery ticket
indicating product name, manufacturer and quantity of fiber-reinforcement added to each
asphalt load.
Part 2 Products
2.1 Materials
A. FORTA-FI (HMA, WMA, PAT) fiber reinforcement, or approved equal, with virgin polyolefins
(R)
and virgin aramids.
B. Fibers shall have the following typical physical properties:
1. Nominal Specific Gravity (Bulk Relative Density): 0.91 and 1.44
2. Nominal Material Types: Virgin Polyolefins and Virgin Aramid
3. Maximum Length: 0.75 inch
4. Fiber blend of materials shall apply to Hot Mix Asphalt blend HMA application
installation type.
2.2 Batching and Mixing
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