Open-End Engineering Services

Agency:	Rockbridge County
State:	Virginia
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Feb 18, 2025
Due Date:	Mar 27, 2025
Solicitation No:	RFP 2021.01.001
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	RFP 2021.01.001
Bid Title:	Open-End Engineering Services
Category:	County Administration
Status:	Open

Description:

The County of Rockbridge, Virginia, is requesting electronic sealed proposals from qualified engineering firms to provide professional services via an "on-call" basis, open-ended contract.Â

Publication Date/Time:

2/18/2025 12:00 AM

Publication Information:

The News Gazette; eVA

Closing Date/Time:

Open Until Contracted

Contact Person:

Amy Milliner, Procurement Coordinator
150 South Main Street
Room 211
Lexington, VA 24450
amilliner@rockbridgecountyva.gov

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REQUEST FOR

PROFESSIONAL SERVICES

OPEN-END ENGINEERING SERVICES

RFP # 2025.01.001

Deadline for Submission:

2 PM EDT, March 27, 2025

(Thursday)

Issued Date: February 18, 2025

I. Introduction

The County of Rockbridge, Virginia (the “County”), is requesting electronic sealed proposals from

qualified engineering firms to provide professional services via an “on-call” basis, open-ended

contract. Projects may be any that are within the scope of various professional disciplines, but

are anticipated to be primarily site design, water, sewer, building systems planning, studies,

design, contract administration assistance, topographic surveys, boundary surveys, easement

surveys, preparation of plats for small construction projects, small building construction and

renovations, and development of recreational facilities.

II. General

A. Background

The County is located in the Shenandoah Valley on the western edge of the Commonwealth of

Virginia. The County is approximately 607 square miles in size with a 2023 census population of

22,358.

B. Scope of Professional Services (“Work”)

1. Engineering services to be provided include site design, water, sewer, building systems

planning, studies, design, contract administration assistance, topographic surveys, boundary

surveys, easement surveys, preparation of plats for small construction projects, small building

construction and renovations, and development of recreational facilities.

2. The successful Proposer shall perform and carry out in a satisfactory and professional manner,

the following:

a. In consultation with the County staff, develop the necessary plans, sketches, specifications

and/or statements of work required to bid and construct small construction or renovation

projects in accordance with all local and state regulations.

b. Develop an estimate of the probable costs of construction for each project on an as-required

basis.

c. Provide on an as-required basis suggestions on the most cost-effective means to get a project

completed.

d. Provide, construction administration services, and other such services as requested by the

County.

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5. Selection of firms for individual projects shall be solely at the discretion of the County. No

promise is made or implied that firms chosen under this RFPS will be selected to perform services

on individual projects during the contract term. The County reserves the right to determine which

projects will be included under the open-end contract.

C. Timeline

1. Issue Date: Tuesday, February 18, 2025

2. Electronic proposals must be received no later than Thursday, March 27, 2025, by 2:00 pm

3. Inquiries shall be submitted in writing to the Procurement Coordinator no later than Monday,

March 10, 2025, by 3:00 pm at amilliner@rockbridgecountyva.gov

III. Proposal Selection Criteria

1. Initial selection for interviews will be based on the following mandatory elements:

a. Firm’s experience and background

30 Points

b. Demonstrated experience working with localities of size and

characteristics of Rockbridge County.

25 Points

c. Firm’s demonstrated ability to meet Work timelines.

20 Points

d. Geographic Proximity to Lexington, VA

15 Points

e. Communication abilities

10 Points

Total: 100 Points

2. Selection Process/Award of Contract:

a. The selection process will be in accordance with Section 2.2-4302. of the Code of Virginia. The

selection committee shall evaluate and score on the criteria above and engage in individual

discussions with two (2) or more proposers that scored the highest and deemed fully qualified,

responsible, and suitable based on initial responses and with emphasis on professional

competence to provide the required services. Repetitive informal interviews may occur and may

also include, at no additional cost to the County, an oral presentation of the proposal to the

evaluation committee and may include submission of additional or clarifying written information.

The proposers are encouraged to elaborate on their qualifications and performance data or staff

expertise pertinent to the scope of services requested, as well as alternative concepts, if any.

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b. At the conclusion of any discussions/interviews, the selection committee shall evaluate and

may re-score proposers based on interviews, questions/answers, and reference checks. Once the

evaluation committee has finalized their scores, they shall come together, as a group, and come

to a consensus for each proposer and assign points for each criteria section. The County will

enter into negotiations with the top-ranked Proposers in an effort to reach one or more

contracts.

c. The County reserves the right to award more than one contract.

IV. General Requirements

1. Rockbridge County reserves the right to reject any and all proposals when it is deemed to be

in the best interest of the County, and to waive informalities in the proposal process.

2. Proposals shall be signed, and all information requested must be submitted. Failure to submit

all requested information may result in the rejection of the proposal.

3. Proposals should be prepared simply and economically, providing a straightforward, concise

description of the Proposer’s capabilities and services offered, for satisfying the requirements of

the RFPS. Emphasis should be on completeness and clarity of content.

4. No portions of the Work shall be assigned to a subcontractor without the prior written consent

of the County.

V. Payment Terms

Rockbridge County processes invoices on a bi-monthly basis. All properly documented invoices,

at a minimum, must contain the following information: legal name of the provider and all contact

information; the applicable services provided; and specific service dates.

VI. General Terms and Conditions

A. Response to Proposals

1. All electronic proposal submissions with the required documents must be submitted through

the Commonwealth of Virginia’s online e-procurement system, eVA. Proposers must submit one

(1) complete copy of the proposal and all required documents and/or attachments no later than

2 p.m. on Thursday, March 27, 2025.

2. Proposers are solely responsible for reviewing, complying, and returning a complete and

responsive proposal. Failure to submit any of the required information may result in the proposal

being rejected or receiving a lower evaluation score. Changes to this RFPS’s forms or formats are

prohibited except where clearly instructed and permitted.

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3. Without exception, proposals submitted outside of the eVA system, such as via e-mail, mail,

fax or hand delivery WILL NOT be accepted.

4. Prior to the due date, Proposers should check the status of the solicitation on eVA at

www.eva.virginia.gov by clicking on Business Opportunities and then click on Virginia Business

Opportunities (VBO) for any updates, changes, amendments, cancellation, etc.

The following are instructions for submitting an electronic proposal:

a. Go to www.eva.virginia.gov ;

b. Click on “I Sell To Virginia”;

c. Click on “eVA Supplier Training”; and

d. Click on “Viewing and Responding to Solicitations Video”

If a Proposer needs assistance submitting an electronic response, the Proposer must contact eVA

Customer Care at 866-289-7367 or email eVACustomerCare@dgs.gov.

B. Issuing Office

Rockbridge County Administration Office

150 South Main Street

Lexington, VA 24450

C. Inquiries

Questions concerning proposal procedures in this RFPS or concerning the scope of Work should

be addressed in writing to the Procurement Coordinator, Amy Milliner, at: 150 South Main Street,

Room 211, Lexington, VA 24450. Prospective proposers may submit questions via email at:

amilliner@rockbridgecountyva.gov. All inquiries must be received no later than 3:00 p.m. on

Monday, March 10, 2025.

D. Proposer Understanding of Requirements

It is the responsibility of each firm submitting a proposal to inquire about and to clarify any

requirement of the RFPS which is not understood. Proposers must submit inquiries concerning

submittal procedures or specifications concerning this RFPS in writing, by mail, email, or in

person. If the County determines it necessary, the County will issue written responses in the form

of an addendum to this RFPS and post these responses on the County’s website, at,

http://www.rockbridgecountyva.gov/bids.aspx, and on eVA in the same location as the RFPS. It

is the responsibility of proposers to check the website for any updates or addenda related to this

RFPS and shall acknowledge receipt of the Addendum. Only written responses to inquiries

concerning procedures or specifications will be considered valid by the County. Non-written

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Open-End Engineering Services

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