Open-End Contract of Printers and Ink for WVDOT

Agency:	State of West Virginia
State:	West Virginia
Type of Government:	State & Local
NAICS Category:	325910 - Printing Ink Manufacturing 811212 - Computer and Office Machine Repair and Maintenance
Posted Date:	Sep 21, 2025
Due Date:	Oct 21, 2025
Solicitation No:	CRFQ-0231-OOT2600000004-1
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Description: Open-End Contract of Printers and Ink for WVDOT

Department: OFFICE OF TECHNOLOGY

Buyer: Toby L Welch

Solicitation Number: CRFQ-0231-OOT2600000004-1

Type: Centralized Request for Quote (CRFQ)

Category: Office Equip.

Closing Date and Time: 10/21/2025 01:30 PM EDT

Buyer Information

Buyer Name

Toby L Welch

Buyer Email

toby.l.welch@wv.gov

Buyer Phone

(304) 558-8802

Buyer Fax

Important Dates

Issue Date

09/18/2025

Closing Date

10/21/2025 01:30 PM EDT

Bid Opening Date

Last Amended

Department Information

Category

Office Equip.

Type

Centralized Request for Quote

Document Department

0231

Status

Open

Description

Three Commercial Document Scanners (OT26009)

Group 1

Default Commodity Group

Number of Lines: 8

Line Number	Commodity Description	Details	Requested
1	4.1.1 Contract Item 1: INOTEC 601CD Scanner or Equal Unit Price must include Scanner, Onsite installation, calibration, and training	Specifications A scanner captures images of photographic prints, bar codes, posters, magazine pages, and similar sources for computer editing and display. Scanners come in hand-held, feed-in, and flatbed types and for scanning black-and-white only or color. Optical character recognition software allows scanned printed documents to be converted to electronic text without having to type them in at a keyboard. Commodity Code 43211711	Quantity 1.00000 Unit of Measure EA Delivery Date -	View Purchase History Additional Information
2	Contract Item 4: Service Agreement - 5-Year Service Agreement for Contract Item 1 Quantity of one: Maintenance Agreement for Scanner from Contract Item 1. 5 years, must include parts, materials, and labor	Specifications Commodity Code 84101503	Quantity 1.00000 Unit of Measure EA Delivery Date -	View Purchase History Additional Information
3	4.1.2 Contract Item 2: OS C A1 Overhead Scanner or Equal Unit Price must include Scanner, Onsite installation, calibration, and training	Specifications A scanner captures images of photographic prints, bar codes, posters, magazine pages, and similar sources for computer editing and display. Scanners come in hand-held, feed-in, and flatbed types and for scanning black-and-white only or color. Optical character recognition software allows scanned printed documents to be converted to electronic text without having to type them in at a keyboard. Commodity Code 43211711	Quantity 1.00000 Unit of Measure EA Delivery Date -	View Purchase History Additional Information
4	4.1.5 Contract Item 5: Service Agreement - 5-Year Service Agreement for Contract Item 2 Quantity of one: Maintenance Agreement for Scanner from Contract Item 1. 5 years, must include parts, materials, and labor	Specifications Commodity Code 84101503	Quantity 1.00000 Unit of Measure EA Delivery Date -	View Purchase History Additional Information
5	4.1.3 Contract Item 3: ROWE Scan450i or Equal Unit Price must include Scanner, Onsite installation, calibration, and training	Specifications A scanner captures images of photographic prints, bar codes, posters, magazine pages, and similar sources for computer editing and display. Scanners come in hand-held, feed-in, and flatbed types and for scanning black-and-white only or color. Optical character recognition software allows scanned printed documents to be converted to electronic text without having to type them in at a keyboard. Commodity Code 43211711	Quantity 1.00000 Unit of Measure EA Delivery Date -	View Purchase History Additional Information
6	4.1.6 Contract Item 6: Service Agreement - 5-Year Service Agreement for Contract Item 3 Quantity of one: Maintenance Agreement for Scanner from Contract Item 1. 5 years, must include parts, materials, and labor	Specifications Commodity Code 84101503	Quantity 1.00000 Unit of Measure EA Delivery Date -	View Purchase History Additional Information
7	4.1.7 Contract Item 7: Installation and Calibration for Contract Items 1-3.	Specifications Service that provides for the installation and removal of information technology systems Commodity Code 81111809	Quantity 1.00000 Unit of Measure EA Delivery Date -	View Purchase History Additional Information
8	4.1.9 Contract Item 8: In-Person Training for Contract Items 1-3.	Specifications Commodity Code 86101802	Quantity 1.00000 Unit of Measure EA Delivery Date -	View Purchase History Additional Information

Open-End Contract of Printers and Ink for WVDOT

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