Onsite Workplace Medical Monitoring & Testing

Agency:	State of Vermont
State:	Vermont
Type of Government:	State & Local
NAICS Category:	541380 - Testing Laboratories 541620 - Environmental Consulting Services 541690 - Other Scientific and Technical Consulting Services 621511 - Medical Laboratories
Posted Date:	Sep 2, 2026
Due Date:	Sep 17, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
Onsite Workplace Medical Monitoring & Testing	09/10/2026 03:00PM		09/17/2026 04:30PM

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR PROPOSAL

ONSITE WORKPLACE MEDICAL MONITORING &

TESTING

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

September 2, 2026

September 10, 2026 – 3:00 PM (EST)

September 17, 2026 – 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEB PAGE FOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

Deb LaRose, State Purchasing Agent II

Deborah.larose@vermont.gov

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Office of Purchasing &

Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that

can provide Onsite Workplace Medical Monitoring & Testing.

1.1.1.We are working to comply with the Health Conservation Standard, OSHA’s 29 CFR 1910.95 and

1926.52 in addition to MSHA’s CRF 62 and must meet OSHA Respiratory Protection standard 29

CFR 1910.134.

1.1.2.Past Pricing: Past contract at https://bgs.vermont.gov/sites/bgs/files/files/purchasing-

contracting/contracts/42874%205-5.pdf

1.2. CONTRACT PERIOD: Any contract(s) arising from this solicitation will be for a period of 24 MONTHS

with an option to renew for up to three additional twelve-month periods. The State anticipates the start

date for such contract(s) will be November 1, 2026.

1.3. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions. All

information provided by vendors during this process will be public and bidders shall not provide

confidential information, except as described in 5.1 below.

1.5. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

1.6. CONTRACT QUANTITY: Any quantities stated in the detailed requirements of this solicitation are

estimates only based on prior usage, and are annual quantities, unless otherwise stated. Actual

purchases may be higher or lower depending on the State’s needs.

2. DETAILED REQUIREMENTS:

2.1. OnSite Hearing Testing:

2.1.1.All test shall be administered by Council Accreditation in Occupational Hearing Conservation

(CAOHC) Certified professional.

2.1.2.There is to be one dedicated technician for hearing testing per site/per visit. Contractor’s education

shall include all components mandated by OSHA & MSHA.

2.1.3.Contractor’s psychoacoustic test chamber shall have 4-inch composite walls engineered to OSHA,

MSHA and ANSI requirements.

2.1.4.Contractor’s equipment shall be calibration verified on a daily basis.

2.1.5.Contractors shall have a climate-controlled test chamber for year-around comfort.

2.1.6.Contractor shall have a management summary for program tracking.

2.1.7.Contractor shall flag problem audiograms for appropriate follow-up (standard threshold shifts,

confidentially to comply with 29CFR 1910.1020 per 1019.95m.

Revised February 13, 2026

Page 2 of 22

2.1.8.Contractor shall perform baseline audiograms.

2.1.9. Locations and date of site visits: Contractor shall be required to provide full day site visits to ten

locations from the VT Agency of Transportation (AOT), other locations may be added for other

departments throughout the State of Vermont. Contractors shall provide half-day follow-up visits any

location upon request from the Department or Agency having the testing done.

2.1.10. On-site Testing Accommodations: Contractor shall provide the means for testing at various points

with the State of Vermont. Testing staff must be fully trained. This means for testing utilized must

accommodate reasonable needs for heat, lights and air conditioning or can be plugged into an

electrical system on-site.

2.1.11. Contractor shall submit reports to the Safety Officer of the Department or Agency having the testing

done.

2.1.12. Contractor shall supply each employee with a same-day copy of their test results.

2.1.13. Contractor to assist in the development of a “Hearing Conversation Policy/Best Practice”.

2.1.14. Evaluation of present and suggested hearing conservation “Personal Protective Equipment

(“PPE”).

2.1.15. Research on best possible location with regard to parking, noise, power hook-up etc. being

discussed. No location will exceed 8 hr./128-person full day capacity.

2.2 Fit Respirator Testing

2.2.1 All tests administered by ANSI/AIH Z88.10-2010 Standard.

2.2.2 There is to be one dedicated technician for respiratory/fit testing per site/per visit.

2.2.3 Contractor education to include all components mandated by OSHA & ANSI/AIHA.

2.2.4 Contractor’s equipment calibration verified on a daily basis.

2.2.5

Medical Clearance – to receive medical clearance for respirator use, each employee is

required to complete OSHA Respirator Medical Evaluation Questionnaire, either electronic

or paper, provided by vendor. Contractor’s medical technician shall review each

questionnaire with each employee to ensure the employee understands the question, to

ensure the completeness of the questionnaire and to obtain pertinent information for the

reviewing physician. Although not required by OSHA, Contractor shall conduct a

spirometry test (Pulmonary Function Test (PFT) on each employee. Contractor’s medical

director shall review each questionnaire and determine in the employee is cleared for

respiratory use or if he/she requires further examination by means of a physical exam.

2.2.6

Most employees requiring fit testing have received medical clearance, however we asked

you to put in a separate line quote for medical clearance in case it is needed for a new

employ or employees being fit tested for the first time.

2.2.7 Contractors shall have a climate-controlled test-environment for year-around comfort.

2.2.8 Contractor shall have a management summary for program tracking.

2.2.9

Respirator Fit Testing is an annual requirement under OSHA Respiratory Standard.

Qualitative fit testing shall be conducted for half-masks, utilizing the Hood Method with

Bitex. Quantitative fit testing (must comply with 29CFR1910.34) shall be recorded on a Fit

Test Record Form or on a Medical Clearance form if the medical evaluation is also being

conducted.

2.2.10 Approximately 6 styles of respirators are used (full face and ½ mask). Employees that

require a respirator have a personal respirator (style vary by employee). List can be

provided to the awarded contractor.

2.2.11 Contractor shall flag invalid fit test for appropriate follow-up (standard threshold shifts,

ANSI/AIHA Z88. 10-2001 recordable, referrals, etc.)

Revised February 13, 2026

Page 3 of 22

2.2.12 Contractor shall maintain fit testing history on each employee. Recordkeeping and

employee confidentially to comply with 29CFR1910.1020 per 1910.134m.

2.2.13 Locations and Dates of Site Visits: Contractor shall be required to provide a full day site

visits to ten locations from the VT Agency of Transportation (AOT), other locations may be

added for other departments throughout the State of Vermont. Contractor shall provide

half-day follow-up visits to any location upon request of the department.

2.2.14 Contractor evaluation of present and suggested PPE.

2.2.15 Research on best possible location with regard to parking, noise, power hook-up etc. being

discussed. No location will exceed the 8 hr/128 person fill day capacity.

2.3 Respirator & Silica Medical Clearance Service

2.3.1 Service shall be provided on-site for multi-function testing including X-Ray. Are to test a

minimum of 30 employees in an 8 Hour period, subject to efficient scheduling and

employee prices must be in accordance with all applicable OSHA/VOSHA requirements

2.4 Health Questionnaire

2.4.1 Paper or electronic questionnaires shall be sent to the client in advance of the scheduled

test date to be completed by employees.

2.4.2 Employees must submit completed questionnaires to the unit for the testing appointment.

2.4.3 The contractor’s medical review staff shall comprehensively review the questionnaires in

accordance with OSHA requirements.

2.5 Height, Weight and Vitals

2.5.1

Contractor’s Field Technicians shall collect screening data specifically in the areas of blood

pressure, pulse, height and weight measurements required by established testing

protocols.

2.5.2 Contractor’s Medical Review staff shall review data.

2.5.3 Data shall be noted in each employee’s record.

2.5.4 Contractor’s screens are conducted at the request of the employer and are not designed to

replace employees’ personal Physician.

2.5.5

Employees that exhibit abnormally high or low blood pressures shall be advised that they

should follow up with their Primary Care Physician to confirm test results and discuss

additional medical follow-up if needed.

2.6 Pulmonary Function Test (PFT)

2.6.1 Contractor’s Technicians shall be CFPT or NIOSH-certified to perform Pulmonary Function

Testing (PFT).

2.6.2 Contractor shall test and analyze employees’ Forced Expiratory Volume and Forced Vital

Capacity.

2.7 Chest X-Ray with B-Reading

2.7.1 Contractors shall use modern X-ray processing methods to produce diagnostic images with

high resolution quality for readable images.

2.7.2

Pursuant to the OSHA Silica Standard (CFR1926.1153). The PLHCP will be versed in the

Contractor-specific protocols and testing procures required by the Contractor’s Medical

Director. All PLHCPs utilized by the Contractor shall be licensed in the State of Vermont.

2.8 Physical Exam

2.8.1

Contractors shall provide a physician or other licensed health care professional herein,

both referred to as (PLHCP)to review the Vitals, PFT and completed respiratory

questionnaire prior to conducting a physical.

Revised February 13, 2026

Page 4 of 22

2.8.2

Examination specific to OSHA’s Silica Stand (CFR 1926.1153). The PLHCP will be versed

in the Contractor – specific protocols and testing procedures required by the Contractor’s

Medical Director. All PLHCPs utilized by the Contractor shall be licensed in the State of

Vermont.

2.9 TB Screening

2.9.1

A skin test shall be used as a screening technique to determine if a participant has a TB

infection. The PLHCP shall administer TB Screening with an initial test material injection

on the participant’s forearm. Within 72 hours, the participant shall be able to see if there

has been a reaction to the test.

2.9.2

The Contractor shall provide a form to the participant to document the reaction.

Instructions are left with the client on how to gather all the results post initial injection and

how to provide them to the Contractor for review.

2.10 Recordkeeping

2.10.1 Contractors shall maintain fit test history on each employee. Recordkeeping and employee

confidentially shall comply with 29CFR10910.1020 per 1910.134m and Silica related

record keeping outlined in 29CFR1926.1153.

2.11 Hepatitis B Shot Administration

2.11.1 Per the Center for Disease Control, the Advisory Committee on Immunization Practices

(ACIP) recommends that the following employees should receive hepatitis B vaccination:

Staff of facilities for people with developmental disabilities, correctional facility staff and

health care and public safety personnel with reasonably anticipated risk for exposure to

blood or blood-contaminated body fluids

2.11.2 The vaccination schedule most often used for adults is three intramuscular injections, the

second and third doses administered at 1 and 6 months, respectively, after the first dose.

2.11.3 Contractor shall provide State employees with Hepatitis B (HBV) postvaccination titer per

29 CFR 1910.1030(f)(1)(ii)(D) which takes into consideration the changing nature of

medical treatment relating to hepatitis B. OSHA requires use of the U.S. Public Health

Service (USPHS) guidelines current at the time of the evaluation or procedure. The

hepatitis B vaccination must be given in the standard dose and through the standard route

of administration, as recommended in the guidelines.

2.11.4 Employees must make an appointment and secure written authorization from employer for

vaccination to be administered.

2.11.5 Contractors must make appointments for employees to receive the series of three

vaccinations and any necessary follow up appointments.

2.11.6 Employees who have ongoing contact with patients or blood and are at ongoing risk for

percutaneous injuries must be tested for antibody to hepatitis B surface antigen, one to two

months after the completion of the three-dose vaccination series. Employees who do not

respond to the primary vaccination series must be revaccinated with a second three-dose

vaccine series and retested. Non-responders to the second series must be medically

evaluated.

2.11.7 Locations and date of site visits: Contractor shall be required to provide full day site visits

to locations at the Vermont Psychiatric Hospital and Correctional Facilities in order to

provide vaccinations. Other locations may be added for other departments throughout the

State of Vermont. Contractor shall provide half-day follow-up visits to any location upon

request from the Department or Agency to have the vaccinations done.

2.11.8 Employees may have vaccinations administered at contractor’s medical facility.

2.11.9 The contractor shall provide an information sheet to the employee on the vaccination.

Revised February 13, 2026

Page 5 of 22

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Onsite Workplace Medical Monitoring & Testing

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