Online Provider Certification Vendor(s)

Agency:	Office of Superintendent of Public Instruction
State:	Washington
Type of Government:	State & Local
NAICS Category:	541519 - Other Computer Related Services 611430 - Professional and Management Development Training
Posted Date:	Apr 3, 2026
Due Date:	Apr 21, 2026
Solicitation No:	RFP - 2026-16
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Proposals No. 2026-16

STATE OF WASHINGTON

OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

OLYMPIA, WASHINGTON

PRE-BID CONFERENCE: 3:00 p.m., Pacific Time (PT) on March 26, 2026

PROPOSAL DUE DATE: 3:00 p.m., Pacific Time (PT) on April 21, 2026

ESTIMATED CONTRACT PERIOD: July 1, 2026 – December 31, 2026. Amendments extending

the period of performance, if any, shall be at the sole discretion of OSPI.

CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the

minimum qualifications stated herein and that are available for work in Washington State.

SUBMIT PROPOSAL TO: contracts@k12.wa.us

All communications concerning this RFP must be directed only to the RFP Coordinator via email.

Any other communication will be considered unofficial and non-binding on OSPI. Consultants

are to rely on written statements issued by the RFP Coordinator. Communication directed to

parties other than the RFP Coordinator may result in disqualification of the Consultant.

This RFP is available at the Office of Superintendent of Public Instruction (OSPI) website and at

the Department of Enterprise Services, Washington Electronic Business Solution (WEBS)

Procurement website. All RFP amendments and/or Consultant questions and OSPI answers will

be posted to these sites. All interested Consultants must be registered with WEBS under the

following commodity codes to receive automatic notifications: 924-05: Educational Advisory

Services; 924-16: Course Development Services, Instructional/Training; 924-18: Educational

Services, Alternative; 924-25: For Credit Classes, Seminars, Workshops, etc.; 924-71: School

Operation and Management Services; 924-78: Teaching and Instruction Services (Including

Elementary and Secondary Education, Higher Education and Adult Education).

OSPI, and its contractors and subcontractors, must not discriminate in any programs or services based on

sex, race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military

status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or

service animal by a person with a disability, and must comply with state and federal nondiscrimination laws,

including Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the

Americans with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of

alleged discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-

664-3631; or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.

Table of Contents

Section A. SCOPE & REQUIREMENTS ...................................................................................................... 5

A.1. DEFINITIONS.............................................................................................................................................5

A.2. PURPOSE OF REQUEST FOR PROPOSALS ................................................................................... 8

A.3. BACKGROUND ......................................................................................................................................... 8

A.4. OBJECTIVE AND SCOPE OF WORK.................................................................................................9

A.5. BIDDER QUALIFICATIONS ............................................................................................................... 11

A.6. PERIOD OF PERFORMANCE............................................................................................................ 11

A.7. FUNDING ................................................................................................................................................. 12

A.8. AMERICANS WITH DISABILITIES ACT....................................................................................... 12

Section B. GENERAL INFORMATION FOR BIDDERS ...................................................................... 13

B.1. RFP COORDINATOR ........................................................................................................................... 13

B.2. QUESTIONS & ANSWERS ................................................................................................................ 13

B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES ................................................. 14

B.4. LETTER OF INTENT .............................................................................................................................. 14

B.5. PRE-BID CONFERENCE ...................................................................................................................... 14

B.6. COMPLAINT PROCEDURE................................................................................................................ 15

B.7. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE ....................................................... 16

B.8. ADDENDUMS AND AMENDMENTS TO THE RFP ................................................................ 16

B.9. SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE),

AND VETERAN-OWNED BUSINESS PARTICIPATION ...................................................................... 17

B.10. ETHICS, POLICIES, & LAW ............................................................................................................... 17

B.11. ACCEPTANCE PERIOD........................................................................................................................ 17

B.12. RESPONSIVENESS................................................................................................................................ 17

B.13. MOST FAVORABLE TERMS.............................................................................................................. 18

B.14. CONTRACT AND GENERAL TERMS & CONDITIONS.......................................................... 19

B.15. COSTS TO PROPOSE ........................................................................................................................... 19

B.16. NO OBLIGATION TO CONTRACT ................................................................................................. 19

B.17. REJECTION OF PROPOSALS............................................................................................................ 19

RFP No. 2026-16

Rev. 05/24

Page 2 of 70

B.18. COMMITMENT OF FUNDS .............................................................................................................. 19

B.19. STATEWIDE VENDOR PAYMENT REGISTRATION ............................................................... 19

B.20. WASHINGTON STATE BUSINESS REGISTRATION............................................................... 20

B.21. INSURANCE COVERAGE ................................................................................................................... 20

Section C. PROPOSAL CONTENTS.......................................................................................................... 21

C.1. SUBMISSION OF PROPOSALS ....................................................................................................... 21

C.2. PROPOSAL OVERVIEW...................................................................................................................... 21

C.3. LETTER OF SUBMITTAL..................................................................................................................... 22

C.4. TECHNICAL PROPOSAL .................................................................................................................... 22

C.5. MANAGEMENT PROPOSAL ............................................................................................................ 23

C.6. COST PROPOSAL.................................................................................................................................. 25

Section D. EVALUATION AND AWARD................................................................................................ 28

D.1. EVALUATION PROCEDURE.............................................................................................................. 28

D.2. EVALUATION AND SCORING......................................................................................................... 29

D.3. SCORING PREFERENCES ................................................................................................................... 29

D.3.i. Preference Related to Certified Veteran-Owned Businesses......................................... 29

D.3.ii. Preference Related to Washington Small Businesses ....................................................... 30

D.4. REFERENCE CHECKS ........................................................................................................................... 30

D.5. INTERVIEW/DEMONSTRATION.................................................................................................... 31

D.6. SELECTION OF APPARENT SUCCESSFUL BIDDER ................................................................ 31

D.7. NOTIFICATION TO BIDDERS .......................................................................................................... 31

D.8. DEBRIEFING OF UNSUCCESSFUL BIDDERS ............................................................................. 32

D.9. PROTEST PROCEDURE....................................................................................................................... 32

D.10. ADDITIONAL AWARDS ..................................................................................................................... 34

Section E. RFP EXHIBITS ............................................................................................................................. 35

EXHIBIT A .............................................................................................................................................................. 36

EXHIBIT B .............................................................................................................................................................. 38

EXHIBIT C............................................................................................................................................................... 39

EXHIBIT D .............................................................................................................................................................. 44

EXHIBIT E ............................................................................................................................................................... 61

RFP No. 2026-16

Rev. 05/24

Page 3 of 70

EXHIBIT F ............................................................................................................................................................... 66

EXHIBIT G .............................................................................................................................................................. 68

EXHIBIT H .............................................................................................................................................................. 69

EXHIBIT I ................................................................................................................................................................ 70

RFP No. 2026-16

Rev. 05/24

Page 4 of 70

Section A. SCOPE & REQUIREMENTS

This section describes the purpose of the RFP and provides information about this procurement,

including the potential scope of the opportunity and requirements.

A.1. DEFINITIONS

Definitions for the purposes of this RFP include:

Affiliate Partnership – An affiliate partnership means that instructional materials and

instruction are provided by an OSPI-approved online course provider and cannot be modified

by the Local Education Agency (LEA).

Agency or OSPI – The Washington State Office of Superintendent of Public Instruction; the

entity issuing this RFP.

Amendment – A unilateral change to the Solicitation that is issued by OSPI at its sole discretion

and posted on WEBS and OSPI’s website.

Apparent Successful Bidder (ASB) – A Bidder submitting a response to this Solicitation that is

evaluated and is identified and announced by OSPI as providing the best value to the Agency.

Upon execution of a Contract, the ASB is referred to as the successful Bidder or the Contractor.

Approval – When an online school program and/or course provider has met the state standards,

assurances, and criteria as specified by statute and OSPI.

• Continued Approval – Maintaining approval after the initial approval period. If a program

or provider fails to meet state and OSPI expectations, approval will be rescinded.

• Initial Approval – The first time a program and/or provider is approved after applying for

program and/or provider status. The initial approval period is four years and requires

adherence to state and OSPI expectations within the initial period, or approval will be

rescinded.

Bid – An offer, proposal, or quote for goods or services submitted in response to this RFP.

Bidder – Individual organization, public or private agency submitting a proposal to attain a

contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

Competitive Solicitation – A documented formal process providing an equal and open

opportunity to Bidders or Consultants culminating in a selection based on predetermined

criteria.

RFP No. 2026-16

Rev. 05/24

Page 5 of 70

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Number	Document(s)	Updates	Status	Agency Contact Name
RFP - 2026-16	Online Provider Certification Vendor(s) Exhibit A - Certifications and Assurances Exhibit B - Qualification Affirmations Exhibit F - Contract Issues List	Addendum 01 - Pre-Bid Q&A (Posted 4/3/26)	Due: 04/21/2026 - 3:00pm	Kyla Moore	Log in to the Pre-Bid Conference Here	March 26, 2026 - 3:00pm

Online Provider Certification Vendor(s)

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