ONIC/OIU Flooring Install Maumee

CONTRACT OPPORTUNITY
See attached (ad hoc) solicitation document/contract draft for specifications, requirements, terms and conditions.  If selected, bidder shall execute contract document (items in red will be changed prior to award).

INVITATION TO BID INSTRUCTIONS
Instructions, Terms and Conditions for Bidding (revised 01/29/26, attached) apply to this solicitation.

STANDARD TERMS AND CONDITIONS
The State of Ohio Standard Terms and Conditions (revised 03/31/25, attached)  apply to this solicitation and will govern any resulting Contract.

BRAND NAME OR APPROVED EQUAL SPECIFICATIONS: The products in this solicitation are being bid as BRAND NAME OR APPROVED EQUAL. For items designated “Brand Name or Approved Equal,” bidders offering alternate items must provide detailed written justification in their bid for each alternate item offered on how the item offered is equal to the item specified. Based on the written justification provided, the State will determine if the item offered is equal to the brand name item named and if to issue an “approved” determination for the item. The decision of the State in this regard shall be final.

EVALUATION: Bids will be evaluated in accordance with ORC 125.07. In addition, the state will multiply the bid prices by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. EDGE Participation is required. PDF Quote (including a completed Cost Summary Table from contract draft document*), Bid Guaranty, must be included in bid. Failure to quote all items, provide required materials, or attend Mandatory Site Visit may deem the quote non-responsive. The State will not be responsible for any costs not otherwise specified. Inquiries must be submitted via the OhioBuys Inquiry Field.

*Refer to solicitation documents to locate Cost Summary Table from Contract Sample/Draft Document. The Cost Summary is on Page 13 and must be completed and supplied with the formal PDF Quote.

CONTRACT AWARD: The contract will be awarded to the lowest responsive bidder by low lot total. The low lot total will be determined by multiplying the unit prices by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

MANDATORY SITE VISIT: A Mandatory Site Visit is required to survey the facility and discuss the requirements of the solicitation. Mandatory Site Visits will be held on Wednesday, May 6, 2026, at 10:00 AM, at 1722 Indian Wood Circle, Maumee, Ohio 43537. Bidders should check in at the security desk at the front visitor entrance. The site visit will commence promptly at 10:00 AM, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The state will not be responsible to a supplier for their failure to obtain information discussed during the site visit due to their arriving after the site visit has convened. Bidders who fail to attend the Mandatory Site Visit and print their name on the sign-in sheet will be deemed not responsive.

Pre-registration is required (see below).

Please arrive 15 minutes early to complete registration and sign-in.

Bidders must Pre-Register with Jodie Machado at jlmachado@dps.ohio.gov by 3:00 PM (EST) on Tuesday, May 5, 2026. Note: This contact person is for registration only – solicitation questions are not permitted. The following information is required for Pre-Registration for each individual person attending; Company Name; First and Last Name; E-mail address; and Phone Number. The State cannot ensure attendance at the site visit for Offerors that fail to Pre-Register by the deadline. Should the site visit dates be re-scheduled, it would be unnecessary to repeat your RSVP – you only need to register once.

OHIOBUYS TRAINING MATERIALS
OhioBuys training materials can be located at this site
https://procure.ohio.gov/bidders-and-suppliers/resources/03_Using+OhioBuys

To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.
Technical Support 1-877-644-6771

If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.

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