One (1) Year Labor Only Contract to Troubleshoot,Repair,Install,and

Bid Number 50-00150020
One (1) Year Labor Only Contract to Troubleshoot, Repair, Install, and
Calibrate Commercial Kitchen Equipment for the Jefferson Parish
Department of General Services
BID DUE: June 4, 2026 AT 2:00 PM
ATTENTION VENDORS!!!
Please review all pages and respond accordingly, complying with all provisions
in the technical specifications and Jefferson Parish Instructions for Bidders and
General Terms and Conditions. All bids must be received on the Purchasing
Department's eProcurement site, www.jeffparishbids.net, by the bid due date
and time. Late bids will not be accepted.
Jefferson Parish Purchasing Department
200 Derbigny Street
General Government Building, Suite 4400
Gretna, LA 70053
Purchasing Specialist: Sean Dumas
Email: Sean.Dumas@jeffparish.gov
Phone: 504-364-2808

ARE YOU A VENDOR
WITH JEFFERSON PARISH?
Jefferson Parish is in the process of updating its procurement system. All vendors
are encouraged to register for an upcoming training session to learn more about
the new system and what to expect. Don't miss your chance to learn how to
register, update your profile, and upload certifications, insurance, and licenses!
Register to attend one of the training sessions
listed below at www.JeffParish.gov/Purchasing
Friday, East Bank Regional Library - 4747 West 1:45 to
May 8, 2026 Napoleon Avenue, Metairie, LA 70001 4:00 PM
Friday, General Government Building - 200 Derbigny Street, 1:30 to
May 15, 2026 2nd Floor Council Chambers, Gretna, LA 70053 4:30PM
Vendor Registration for the new system will open on Monday, May 18, just
before Memorial Day. If you don't register, you won't be able to bid on any
future opportunities. For questions, please email My.Ngo@jeffparish.gov.

April 22, 2026
Re: Action Required from our Vendor Community - Jefferson Parish Transition to New
Financial Management System
Dear Jefferson Parish Vendor,
Jefferson Parish is pleased to announce that we are transitioning to a new Financial
Management System - an Enterprise Resource Planning (ERP) solution by Infor Public Sector-
which will replace our current financial system. The new system is scheduled to go live on July 1,
2026, and represents a significant step forward in improving efficiency, transparency, and service
across our financial and procurement operations.
As part of this transition, Jefferson Parish will soon begin a phased migration from our
legacy Financial Management System to our new ERP. During this time, certain financial and
procurement activities will be limited or temporarily paused to shift workflows and data to the new
system. Specifically, this includes the issuance of new Purchase Orders, the awarding of new
contracts, and the processing of invoices for payment. We strongly encourage vendors to plan
accordingly to minimize any disruption to your operations.
Additionally, ALL VENDORS will be REQUIRED to register in the new Infor Supplier Portal
to interact with the Parish's Purchasing Department to ensure continued eligibility for payments
and contract opportunities with the Parish. Through the new Infor self-service Supplier Portal, our
vendors will be able to better manage their profiles, respond to solicitations, track Purchase
Orders, and upload invoices, certifications, insurance documents, and licenses.
Registering in the Infor Supplier Portal is MANDATORY. To assist our vendor community,
the Parish Purchasing Department will host two Infor Supplier Portal training sessions-details
are below and in the attached flyer.
The following are noteworthy dates to prepare you for our transition to the new Infor ERP:
* May 8th - Supplier Portal Training at East Bank Regional Library (first of two training
opportunities)
* May 15th - Supplier Portal Training at General Government Building, Gretna (final training
opportunity)
* May 22nd - Final day for issuance of new Purchase Orders
* June 5th - Final day to submit invoices for payment
* June 13th - June 30th - full stop of accounting processes

We strongly encourage all vendors to submit invoices, payment requests, and any outstanding
documentation as early as possible, no later than June 5th, to help minimize potential delays.
Please be assured that every effort is being made to complete this transition as efficiently as
possible. We expect normal accounting operations to resume in early July as our Finance team
and Infor are committed to minimizing any disruption to our valued vendor partners.
If you have any questions or require assistance during this time, please contact our
Purchasing Department at 504-364-2690 or email My.Ngo@jeffparish.gov.
We appreciate your continued partnership and cooperation during this important transition.
Sincerely,
Cynthia Lee Sheng
Jefferson Parish President

Bid #50-00150020
LABOR ONLY CONTRACT TO TROUBLESHOOT, REPAIR, INSTALL, AND CALIBRATE
COMMERCIAL KITCHEN EQUIPMENT
Section 1.0 - Scope:
We extend this proposal to cover the furnishing of labor, materials, and equipment necessary
to provide a one-year labor-only contract for troubleshooting, repairing, installing, and
calibrating commercial kitchen equipment parish-wide.
Section 2.0 - License/Certifications:
A Louisiana State Contractor's License in the class listed below will be required in accordance
with La. R.S. 38:2212(B)(2) and 37:2150 et. seq., and such license number must be entered in
the appropriate field in the electronic procurement system. Failure to do so will result in your
bid being rejected and not read aloud in accordance with the law.
2.1 License(s) issued by the Louisiana State Licensing Board for Contractors:
* Electrical AND Mechanical
Section 3.0 - Quantities/Inspections:
Bidders must inspect each site and perform their measurements to determine the proper
quantity of labor, materials, and equipment required to complete each project.
Section 4.0 - Specifications:
* A technician shall only troubleshoot, repair, and install equipment.
* The use of a helper will only be allowed upon approval from a Jefferson Parish
representative.
* All work shall be provided on an "as-needed" basis. There is no guarantee of the amount
of work given throughout this contract.
* There shall be no minimum call-out time, work time, service time, etc., in terms of hours
charged under the terms of this contract.
* Time charged to the contract shall be from when personnel signs in with a departmental
representative.
* Hourly pricing for a Technician and a helper shall include the following:
Labor for estimator
o
Labor for repair work
o
Labor for software programming
o
Incidental equipment required to perform troubleshooting and repairs
o
Tools needed to perform troubleshooting and repairs
o
Software and computer equipment needed
o
SP - Page 1 of 4

Bid #50-00150020
Section 4.0 - Specifications: Continued
Transportation/Travel time to and from the worksite and picking up parts, tools,
o
equipment, etc.
* The technician and helper arriving at the worksite to perform services shall verify the
start time by meeting with an owner's representative and signing in (If available) on an
owner-provided logbook.
NOTE- Failure to sign in with a parish representative may cause non-payment
of an invoice for services.
* The technician and helper departing from the work site shall verify departure time by
meeting with an owner's representative and signing out (If available) on an owner-
provided logbook.
NOTE- Failure to sign out with a parish representative may cause non-
payment of an invoice for services.
* In case of excessive downtime, Jefferson Parish may provide an additional purchase
order, not to exceed $10,000.00, to the successful bidder to obtain the necessary part(s)
to complete the repair work.
* The project estimator departing from the work site shall verify the departure time by
meeting with an owner's representative and signing out (If available) on an owner-
provided logbook.
NOTE- Failure to sign out with a parish representative may cause non-
payment of an invoice for services.
Kitchen Equipment repair to include the following gas or electric appliances:
* Ovens (convection)
* Stoves
* Fryers
* Steam kettles
* Steamers
* Tilt skillets
* Griddles
* Food warmers
* Proofers
* Dishwashers
* Food processors
* Mixers
* Slicers
* Reach in and walk in refrigerators
* Reach in and walk in freezers
* Milk coolers
* Ice-makers
SP - Page 2 of 4

Bid #50-00150020
Section 5.0 - Response Time:
Bidder must provide a workforce and the necessary equipment and tools to respond to multiple
facilities simultaneously.
The bidder must respond within forty-eight (48) hours after receiving a reference number on
non-emergency calls and within twenty-four (24) hours for emergency calls. Jefferson Parish
reserves the right to cancel this contract if the bidder fails to respond to the site/location.
Section 6.0 - Permits:
The bidder shall obtain any permits required by the Jefferson Parish Department of Inspection
and Code Enforcement and any municipality where work is performed.
The bidder is responsible for paying for these permits, which must be obtained before the start
of any project requiring them.
Section 7.0 - Warranty:
The successful Bidder shall provide a minimum thirty (30) day warranty on all Labor. All parts
purchased by the successful bidder shall have a full manufacturer warranty.
Section 8.0 - Second Opinion:
Jefferson Parish reserves the right to call for a second opinion on all work before approving any
repairs.
Section 9.0 Times work is to be performed:
The chart below indicates normal, weekend, and before/after hours. These times are to be used
for pricing according to the identified times.
SP - Page 3 of 4

Bid #50-00150020
Section 10.0 - Start of Work Conference and Notice to Proceed:
* A "Start of Work Conference" shall be held between the successful bidder and the
owner before any work commences.
* No work shall be performed until the successful bidder receives a written "Notice to
Proceed" from the requesting department before any work begins.
SP - Page 4 of 4

INVITATION TO BID
THIS IS NOT AN ORDER Page: 1
DATE: 5/06/2026
JEFFERSON PARISH
BID NO: 50-00150020
PURCHASING DEPARTMENT PURCHASING SPECIALIST:
P.O. BOX 9
Sean.Dumas@jeffparish.gov
GRETNA, LA. 70054-0009
504-364-2678
BIDS WILL BE RECEIVED ONLINE VIA WWW.JEFFPARISHBIDS.NET UNTIL 2:00 PM, 6/04/2026
AND PUBLICLY OPENED THEREAFTER IN THE WEST BANK PURCHASING DEPT, SUITE 4400, JEFFERSON PARISH
GENERAL GOVERNMENT BUILDING, 200 DERBIGNY STREET, GRETNA, LA 70053. At no charge, bidders are to submit
their bid via Jefferson Parish's electronic procurement page. Additional instructions are included in the text box
highlighting electronic procurement.
LATE BIDS WILL NOT BE ACCEPTED
NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN, AND PROPERLY SIGNED BY A MEMBER OF THE FIRM OR
AUTHORIZED REPRESENTATIVE, WILL BE ACCEPTED. PENCIL AND/OR PHOTOSTATIC FIGURES FOR SIGNATURES
SHALL RESULT IN BID REJECTION. HOWEVER, ELECTRONIC SIGNATURES AS DEFINED IN La. R.S. 9:2602(8) ARE
ACCEPTABLE. IN ACCORDANCE WITH La. R.S. 9:2602(8, JEFFERSON PARISH REQUIRES A SECURED DIGITAL
SIGNATURE AND BIDDERS MUST PROVIDE PROOF OF THE SECURED SIGNATURE WITH BID SUBMISSION.
INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS
A. All bids submitted are subject to these instructions and general conditions and any special conditions and
specifications contained herein, and in the terms and conditions of Resolution No. 136353 and/or Resolution No.
141125, all of which are made part of this bid proposal and ensuing contract by reference. By submitting a bid, vendor
agrees to comply with all provisions of Louisiana Law as well be in compliance with the Jefferson Parish Code of
Ordinances ("JPCO"), Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.
B. The General Conditions for construction projects (141125) and the General Conditions for the purchase of materials,
services and/or supplies (136353) are those adopted by the Jefferson Parish Council by Resolution No. 136353 and
Resolution No. 141125, respectively. The General Conditions adopted by these resolutions shall be considered as
much a part of this document and the ensuing contract or P.O. as if they were written wholly herein. A copy of each
may be obtained from the Office of the Parish Clerk, Suite 6700, Jefferson Parish General Government Building, 200
Derbigny Street, Gretna, LA 70053. You may also obtain a copy of each by visiting the Purchasing Department
webpage at http://www.jeffparish.gov/464/Purchasing and clicking on Online Forms.
C. Jefferson Parish adheres to the Louisiana Code of Governmental Ethics, contained in La. R.S. 42:1101, et seq.
Vendor/Proposer by this submission, warrants that there are no "conflicts of interest" related to this procurement that
would violate applicable Louisiana Law. Violation of the Louisiana Code of Governmental Ethics may result in
rescission of contract, permit or licenses, and the imposition of fines and/or penalties, without contractual liability to
the public in accordance with applicable law.
D. All vendors submitting bids should register as a Jefferson Parish vendor if not already yet registered. Registration
forms may be downloaded from http://www.jeffparish.gov/464/Purchasing and by clicking on Vendor Information.
Current W-9 forms with respective Tax Identification numbers and vendor applications may be submitted at any time;
however, if your company is not registered and/or a current W-9 form is not on file, vendor registration is mandatory.
Vendors may experience a delay in payment if your company is not a registered vendor with Jefferson Parish.
E. All quotations shall be based on F.O.B. Agency warehouse or job site (see Additional Requirements section),
anywhere within the Parish as designated by the Purchasing Department. This provision does not apply to Public
Works projects.
F. Jefferson Parish requires all products to be new (current) and all work must be performed according to standard
practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise
specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery
and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated on the bid
form with bid submission. Supporting documentation may be required upon request.
Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING

Page: 2
DATE: 5/06/2026
BID NO: 50-00150020
G. Bidders should submit all questions in writing via email to the Purchasing Specialist's email address as indicated above, no later
than five (5) working days prior to the bid opening. Bid numbers must be mentioned in all requests. If submitting online, vendors
may send questions via the E-Procurement site no later than five (5) working days prior to the bid opening. The Purchasing
Department will issue a written response to bidders' questions in the form of an Addendum. Please note that all official
communication will be expressed in the form of an addendum.
H. All formal Addenda require written acknowledgement on the bid form by the bidder. Failure to acknowledge any Addendum on the
bid form shall cause the bid to be rejected. Jefferson Parish reserves the right to award bid to next lowest responsive and
responsible bidder in this event.
I. If this bid requires a pre-bid conference (see Additional Requirements section), bidders are advised that such conference will be
held to allow bidders the opportunity to identify any discrepancies in the bid specifications and seek further clarification regarding
instructions.
J. JEFFERSON PARISH WILL ACCEPT ONE BID ONLY FROM EACH VENDOR. Items bid must meet specifications. JEFFERSON
PARISH WILL ACCEPT ONE PRICE FOR EACH ITEM UNLESS OTHERWISE INDICATED. Two or more prices for one item will
result in bid rejection. Bidders are required to complete, sign and return the bid form and/or complete and return the associated
line-item pricing forms as indicated. Vendors must not alter the bid forms. Doing so will cause the bid to be rejected.
K. Written evidence of the authority of the individual signing the bid having such authority must be submitted with the bid. Failure to
comply will cause bid to be rejected. Acceptable written evidence may be a printout of the Louisiana Secretary of State's website
listing the signatory as an officer or a manager. Such printout shall be included with the bid submission. Bids submitted by Owners
or Sole Proprietorships must include certification that he or she owns the entity for which the bid is signed. This documentation
must be submitted with the bid. Failure to do so will result in bid rejection. A sample corporate resolution can be downloaded from
our website http://www.jeffparish.gov/464/Purchasing or you may provide your own document. A sample certification of sole
proprietorship can also be downloaded from our website http://www.jeffparish.gov/464/Purchasing or you may provide your own
document.
L. AWARD OF CONTRACT: Jefferson Parish reserves the right to award contracts or place orders on a lump sum or individual item
basis, or such combination, as shall in its judgment be in the best interest of Jefferson Parish. Every contract or order shall be
awarded to the LOWEST RESPONSIVE and RESPONSIBLE BIDDER, taking into consideration the CONFORMITY WITH THE
SPECIFICATIONS and the DELIVERY AND/OR COMPLETION DATE. SPLIT AWARDS MADE TO SEVERAL VENDORS WILL
ONLY BE GRANTED TO THOSE DEEMED RESPONSIVE AND RESPONSIBLE.
a. All bid prices shall remain valid for 45 days. Jefferson Parish and the lowest responsive and responsible bidder(s) by
mutual written consent may mutually agree to extend the deadline for award by one (1) or more extensions of thirty (30)
calendar day increments.
b. PROTESTS: Only those vendors that submit bids in response to this solicitation may protest any element of the
procurement, in writing to the Director of the Purchasing Department. Written protest must be received within 48 hours
of the release of the bid tabulation by the Purchasing Department. After consultation, the Parish Attorney's Office will
then respond to protests in writing. (For more information, please see Chapter 2, Article VII, Division 2, Sec. 2-914.1 of
the Jefferson Parish Code of Ordinances.)
c. PREFERENCE: Unless federal funding is directly spent by Jefferson Parish for this purchase, preference is hereby given
to materials, supplies, and provisions produced, manufactured or grown in Louisiana, quality being equal to articles
offered by competitors outside the state. "LSA - R.S. 38:2251-2261"
M. USE OF BRAND NAMES AND STOCK NUMBERS: Where brand names and stock numbers are specified, it is for the purpose of
establishing certain minimum standards of quality. Bids may be submitted for products of equal quality, provided brand names and
stock numbers are specified. Complete product data may be required prior to award.
N. CANCELLATION OF CONTRACT: JEFFERSON PARISH reserves the right to cancel all or any part if not shipped promptly. No
charges will be allowed for parking or cartage unless specified in quotation. The order must not be filled at a higher price than
quoted. JEFFERSON PARISH reserves the right to cancel any contract at any time and for any reason by issuing a THIRTY (30)
day written notice to the contractor.
a. For good cause and as consideration for executing a contract with Jefferson Parish, vendor conveys, sells, assigns and
transfers to Jefferson Parish or its assigns all rights, title and interest in and to all causes of action it may now or
hereafter acquire under the antitrust laws of the United States and the State of Louisiana, relating to the particular good
or services purchased or acquired by Jefferson Parish.
O. PRICES: Jefferson Parish is exempt from paying sales tax under La. R.S. 47:301 (8)(c). All prices for purchases by Jefferson
Parish of supplies and materials shall be quoted in the unit of measure specified and, unless otherwise specified, shall be
exclusive of state and local taxes. The price quoted for work shall be stated in figures no more than four (4) decimal points. In the
event there is a difference in unit prices and totals, the unit price shall prevail.
a. Quantities listed are for bidding purposes only. Actual requirements may be more or less than quantities listed.
Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING