One (1) Year Contract for the Supply of 2027 Light Duty Vehicles on an

Bid Number 50-00149981
One (1) Year Contract for the Supply of 2027 Light Duty
Vehicles on an as needed basis for the Jefferson Parish
Department of Fleet Management
BID DUE: May 19, 2026 AT 2:00 PM
ATTENTION VENDORS!!!
Please review all pages and respond accordingly, complying with all provisions
in the technical specifications and Jefferson Parish Instructions for Bidders and
General Terms and Conditions. All bids must be received on the Purchasing
Department's eProcurement site, https://www.jeffparish.gov/464/Purchasing , by
the bid due date and time. Late bids will not be accepted.
Jefferson Parish Purchasing Department
200 Derbigny Street
General Government Building, Suite 4400
Gretna, LA 70053
Purchasing Specialist Name: DONNA M EVANS
Purchasing Specialist Email: Donna.Evans@jeffparish.gov
Purchasing Specialist Phone: 504-364-2691

ARE YOU A VENDOR
WITH JEFFERSON PARISH?
Jefferson Parish is in the process of updating its procurement system. All vendors
are encouraged to register for an upcoming training session to learn more about
the new system and what to expect. Don't miss your chance to learn how to
register, update your profile, and upload certifications, insurance, and licenses!
Register to attend one of the training sessions
listed below at www.JeffParish.gov/Purchasing
Friday, East Bank Regional Library - 4747 West 1:45 to
May 8, 2026 Napoleon Avenue, Metairie, LA 70001 4:00 PM
Friday, General Government Building - 200 Derbigny Street, 1:30 to
May 15, 2026 2nd Floor Council Chambers, Gretna, LA 70053 4:30PM
Vendor Registration for the new system will open on Monday, May 18, just
before Memorial Day. If you don't register, you won't be able to bid on any
future opportunities. For questions, please email My.Ngo@jeffparish.gov.

April 22, 2026
Re: Action Required from our Vendor Community - Jefferson Parish Transition to New
Financial Management System
Dear Jefferson Parish Vendor,
Jefferson Parish is pleased to announce that we are transitioning to a new Financial
Management System - an Enterprise Resource Planning (ERP) solution by Infor Public Sector-
which will replace our current financial system. The new system is scheduled to go live on July 1,
2026, and represents a significant step forward in improving efficiency, transparency, and service
across our financial and procurement operations.
As part of this transition, Jefferson Parish will soon begin a phased migration from our
legacy Financial Management System to our new ERP. During this time, certain financial and
procurement activities will be limited or temporarily paused to shift workflows and data to the new
system. Specifically, this includes the issuance of new Purchase Orders, the awarding of new
contracts, and the processing of invoices for payment. We strongly encourage vendors to plan
accordingly to minimize any disruption to your operations.
Additionally, ALL VENDORS will be REQUIRED to register in the new Infor Supplier Portal
to interact with the Parish's Purchasing Department to ensure continued eligibility for payments
and contract opportunities with the Parish. Through the new Infor self-service Supplier Portal, our
vendors will be able to better manage their profiles, respond to solicitations, track Purchase
Orders, and upload invoices, certifications, insurance documents, and licenses.
Registering in the Infor Supplier Portal is MANDATORY. To assist our vendor community,
the Parish Purchasing Department will host two Infor Supplier Portal training sessions-details
are below and in the attached flyer.
The following are noteworthy dates to prepare you for our transition to the new Infor ERP:
* May 8th - Supplier Portal Training at East Bank Regional Library (first of two training
opportunities)
* May 15th - Supplier Portal Training at General Government Building, Gretna (final training
opportunity)
* May 22nd - Final day for issuance of new Purchase Orders
* June 5th - Final day to submit invoices for payment
* June 13th - June 30th - full stop of accounting processes

We strongly encourage all vendors to submit invoices, payment requests, and any outstanding
documentation as early as possible, no later than June 5th, to help minimize potential delays.
Please be assured that every effort is being made to complete this transition as efficiently as
possible. We expect normal accounting operations to resume in early July as our Finance team
and Infor are committed to minimizing any disruption to our valued vendor partners.
If you have any questions or require assistance during this time, please contact our
Purchasing Department at 504-364-2690 or email My.Ngo@jeffparish.gov.
We appreciate your continued partnership and cooperation during this important transition.
Sincerely,
Cynthia Lee Sheng
Jefferson Parish President

ONE YEAR CONTRACT FOR MODEL YEAR 2027 LIGHT VEHICLES
FOR THE JEFFERSON PARISH DEPARTMENT OF FLEET MANAGEMENT
Bid #50-00149981
A one-year contract for the supply of 2027 light duty vehicles for the Department of Fleet Management. This is
an as-needed contract with no guaranteed minimum amount of vehicles orders. Quantities listed are for
bidding purposes only. Actual usage may be more or less than quantities listed. The amount listed are to be
used to evaluate bid. Any exceptions should be entered on the bid.
LOUISIANA STATE DEALER'S LICENSE:
In accordance with LA RS 32: 1254 et seq and LARS 38:2212.8, a Louisiana State Dealer's License is required.
All bidders must provide a copy of their Louisiana Dealer's License with their bid submission. Failure to submit
this copy shall result in bid rejection.
INSURANCE REQUIREMENTS:
Types and coverage:
* Insurance Requirements-The terms and conditions of Resolution No. 136353 will be considered a part
of the bid whether attached or not. A copy may be obtained from the Office of the Parish Clerk, 6th
Floor, General Government Building, 200 Derbigny St., Gretna, LA 70053 or can be found on the
Jefferson Parish Website-Department of Purchasing.
* Please see attached bid packet for STANDARD INSURANCE requirements PLUS:
Vendor must carry either $1,000,000 in Commercial Liability OR $1,000,000 in Garage
Liability per occurrence.
Garage Keeper's Insurance in the amount of $500,000.00 per occurrence
ORDER PLACEMENT AND DELIVERY OF NEW VEHICLES:
Upon order placement approved by Fleet Management, the successful vendor shall deliver vehicles within 220
days of order placement.
COLOR OF VEHICLES (Exterior and Interior):
Exterior: Vehicles must be delivered in either white or red as specified by Fleet Management upon order
placement.
Interior: Jefferson Parish will accept any available interior color; however, this will be subject to approval by
Jefferson Parish Fleet Management.

SERVICING OF VEHICLES:
Successful vendor must pick up and/or deliver vehicles for factory maintenance and/or warranty services
within one (1) hour of notification by the Jefferson Parish Department of Fleet Management. The vehicles will
be picked up and delivered to 4901 Jefferson Hwy., Suite A, Jefferson, La. 70121.
BRAND NAMES:
Where brand names are specified, it is for the purpose of establishing minimum standard of quality. Bids may
be submitted for products for equal quality, provided the brand names are specified in the respective line
items as indicated. Complete equivalent product data will be required with bid submission. Failure to provide
this documentation will result in bid rejection.
PRICING:
All pricing shall be firm until the end of the 2027 model year or until the contract expiration date, whichever is
later. All pricing for dealer options must be invoiced at manufacturer's cost. Bidders must submit complete
manufacturer's cost list with the bid submission. Failure to submit will be cause for rejection of bid
submission.
VEHICLE WARRENTY INFORMATION:
All new vehicles must be delivered complete with standard factory warranty. Warranty period (year/mileage)
must be provided with bid submission. Failure to submit will result in bid rejection.
VEHICLE MANUALS:
Upon delivery of new vehicles, the successful vendor must provide four (4) sets of keys and two (2) sets of
manuals as indicated by each appropriate line item. Electronic copies of the manuals may be supplied at the
successful vendor's cost.
SAFETY SPECIFICATIONS FOR ALL VEHICLES:
Vehicles must meet or exceed all federal and state safety standards.

INVITATION TO BID
THIS IS NOT AN ORDER Page: 1
DATE: 4/29/2026
JEFFERSON PARISH
BID NO: 50-00149981
PURCHASING DEPARTMENT PURCHASING SPECIALIST:
P.O. BOX 9
GRETNA, LA. 70054-0009
donna.evans@jeffparish.gov
504-364-2678
BIDS WILL BE RECEIVED ONLINE VIA WWW.JEFFPARISHBIDS.NET UNTIL 2:00 PM, 5/19/2026
AND PUBLICLY OPENED THEREAFTER IN THE WEST BANK PURCHASING DEPT, SUITE 4400, JEFFERSON PARISH
GENERAL GOVERNMENT BUILDING, 200 DERBIGNY STREET, GRETNA, LA 70053. At no charge, bidders are to submit
their bid via Jefferson Parish's electronic procurement page. Additional instructions are included in the text box
highlighting electronic procurement.
LATE BIDS WILL NOT BE ACCEPTED
NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN, AND PROPERLY SIGNED BY A MEMBER OF THE FIRM OR
AUTHORIZED REPRESENTATIVE, WILL BE ACCEPTED. PENCIL AND/OR PHOTOSTATIC FIGURES FOR SIGNATURES
SHALL RESULT IN BID REJECTION. HOWEVER, ELECTRONIC SIGNATURES AS DEFINED IN La. R.S. 9:2602(8) ARE
ACCEPTABLE. IN ACCORDANCE WITH La. R.S. 9:2602(8, JEFFERSON PARISH REQUIRES A SECURED DIGITAL
SIGNATURE AND BIDDERS MUST PROVIDE PROOF OF THE SECURED SIGNATURE WITH BID SUBMISSION.
INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS
A. All bids submitted are subject to these instructions and general conditions and any special conditions and
specifications contained herein, and in the terms and conditions of Resolution No. 136353 and/or Resolution No.
141125, all of which are made part of this bid proposal and ensuing contract by reference. By submitting a bid, vendor
agrees to comply with all provisions of Louisiana Law as well be in compliance with the Jefferson Parish Code of
Ordinances ("JPCO"), Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.
B. The General Conditions for construction projects (141125) and the General Conditions for the purchase of materials,
services and/or supplies (136353) are those adopted by the Jefferson Parish Council by Resolution No. 136353 and
Resolution No. 141125, respectively. The General Conditions adopted by these resolutions shall be considered as
much a part of this document and the ensuing contract or P.O. as if they were written wholly herein. A copy of each
may be obtained from the Office of the Parish Clerk, Suite 6700, Jefferson Parish General Government Building, 200
Derbigny Street, Gretna, LA 70053. You may also obtain a copy of each by visiting the Purchasing Department
webpage at http://www.jeffparish.gov/464/Purchasing and clicking on Online Forms.
C. Jefferson Parish adheres to the Louisiana Code of Governmental Ethics, contained in La. R.S. 42:1101, et seq.
Vendor/Proposer by this submission, warrants that there are no "conflicts of interest" related to this procurement that
would violate applicable Louisiana Law. Violation of the Louisiana Code of Governmental Ethics may result in
rescission of contract, permit or licenses, and the imposition of fines and/or penalties, without contractual liability to
the public in accordance with applicable law.
D. All vendors submitting bids should register as a Jefferson Parish vendor if not already yet registered. Registration
forms may be downloaded from http://www.jeffparish.gov/464/Purchasing and by clicking on Vendor Information.
Current W-9 forms with respective Tax Identification numbers and vendor applications may be submitted at any time;
however, if your company is not registered and/or a current W-9 form is not on file, vendor registration is mandatory.
Vendors may experience a delay in payment if your company is not a registered vendor with Jefferson Parish.
E. All quotations shall be based on F.O.B. Agency warehouse or job site (see Additional Requirements section),
anywhere within the Parish as designated by the Purchasing Department. This provision does not apply to Public
Works projects.
F. Jefferson Parish requires all products to be new (current) and all work must be performed according to standard
practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise
specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery
and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated on the bid
form with bid submission. Supporting documentation may be required upon request.
Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING

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DATE: 4/29/2026
BID NO: 50-00149981
G. Bidders should submit all questions in writing via email to the Purchasing Specialist's email address as indicated above, no later
than five (5) working days prior to the bid opening. Bid numbers must be mentioned in all requests. If submitting online, vendors
may send questions via the E-Procurement site no later than five (5) working days prior to the bid opening. The Purchasing
Department will issue a written response to bidders' questions in the form of an Addendum. Please note that all official
communication will be expressed in the form of an addendum.
H. All formal Addenda require written acknowledgement on the bid form by the bidder. Failure to acknowledge any Addendum on the
bid form shall cause the bid to be rejected. Jefferson Parish reserves the right to award bid to next lowest responsive and
responsible bidder in this event.
I. If this bid requires a pre-bid conference (see Additional Requirements section), bidders are advised that such conference will be
held to allow bidders the opportunity to identify any discrepancies in the bid specifications and seek further clarification regarding
instructions.
J. JEFFERSON PARISH WILL ACCEPT ONE BID ONLY FROM EACH VENDOR. Items bid must meet specifications. JEFFERSON
PARISH WILL ACCEPT ONE PRICE FOR EACH ITEM UNLESS OTHERWISE INDICATED. Two or more prices for one item will
result in bid rejection. Bidders are required to complete, sign and return the bid form and/or complete and return the associated
line-item pricing forms as indicated. Vendors must not alter the bid forms. Doing so will cause the bid to be rejected.
K. Written evidence of the authority of the individual signing the bid having such authority must be submitted with the bid. Failure to
comply will cause bid to be rejected. Acceptable written evidence may be a printout of the Louisiana Secretary of State's website
listing the signatory as an officer or a manager. Such printout shall be included with the bid submission. Bids submitted by Owners
or Sole Proprietorships must include certification that he or she owns the entity for which the bid is signed. This documentation
must be submitted with the bid. Failure to do so will result in bid rejection. A sample corporate resolution can be downloaded from
our website http://www.jeffparish.gov/464/Purchasing or you may provide your own document. A sample certification of sole
proprietorship can also be downloaded from our website http://www.jeffparish.gov/464/Purchasing or you may provide your own
document.
L. AWARD OF CONTRACT: Jefferson Parish reserves the right to award contracts or place orders on a lump sum or individual item
basis, or such combination, as shall in its judgment be in the best interest of Jefferson Parish. Every contract or order shall be
awarded to the LOWEST RESPONSIVE and RESPONSIBLE BIDDER, taking into consideration the CONFORMITY WITH THE
SPECIFICATIONS and the DELIVERY AND/OR COMPLETION DATE. SPLIT AWARDS MADE TO SEVERAL VENDORS WILL
ONLY BE GRANTED TO THOSE DEEMED RESPONSIVE AND RESPONSIBLE.
a. All bid prices shall remain valid for 45 days. Jefferson Parish and the lowest responsive and responsible bidder(s) by
mutual written consent may mutually agree to extend the deadline for award by one (1) or more extensions of thirty (30)
calendar day increments.
b. PROTESTS: Only those vendors that submit bids in response to this solicitation may protest any element of the
procurement, in writing to the Director of the Purchasing Department. Written protest must be received within 48 hours
of the release of the bid tabulation by the Purchasing Department. After consultation, the Parish Attorney's Office will
then respond to protests in writing. (For more information, please see Chapter 2, Article VII, Division 2, Sec. 2-914.1 of
the Jefferson Parish Code of Ordinances.)
c. PREFERENCE: Unless federal funding is directly spent by Jefferson Parish for this purchase, preference is hereby given
to materials, supplies, and provisions produced, manufactured or grown in Louisiana, quality being equal to articles
offered by competitors outside the state. "LSA - R.S. 38:2251-2261"
M. USE OF BRAND NAMES AND STOCK NUMBERS: Where brand names and stock numbers are specified, it is for the purpose of
establishing certain minimum standards of quality. Bids may be submitted for products of equal quality, provided brand names and
stock numbers are specified. Complete product data may be required prior to award.
N. CANCELLATION OF CONTRACT: JEFFERSON PARISH reserves the right to cancel all or any part if not shipped promptly. No
charges will be allowed for parking or cartage unless specified in quotation. The order must not be filled at a higher price than
quoted. JEFFERSON PARISH reserves the right to cancel any contract at any time and for any reason by issuing a THIRTY (30)
day written notice to the contractor.
a. For good cause and as consideration for executing a contract with Jefferson Parish, vendor conveys, sells, assigns and
transfers to Jefferson Parish or its assigns all rights, title and interest in and to all causes of action it may now or
hereafter acquire under the antitrust laws of the United States and the State of Louisiana, relating to the particular good
or services purchased or acquired by Jefferson Parish.
O. PRICES: Jefferson Parish is exempt from paying sales tax under La. R.S. 47:301 (8)(c). All prices for purchases by Jefferson
Parish of supplies and materials shall be quoted in the unit of measure specified and, unless otherwise specified, shall be
exclusive of state and local taxes. The price quoted for work shall be stated in figures no more than four (4) decimal points. In the
event there is a difference in unit prices and totals, the unit price shall prevail.
a. Quantities listed are for bidding purposes only. Actual requirements may be more or less than quantities listed.
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DATE: 4/29/2026
BID NO: 50-00149981
INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS
P. ANTI- DISCRIMINATION: Bidders are not to exclude from participation in, deny the benefits of, or subject to discrimination under
any program or activity, any person in the United States on the grounds of race, color, national origin, or sex; nor discriminate on
the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual as
provided in Section 504 of the Rehabilitation Act of 1973, or on the basis of religion, except that any exemption from such
prohibition against discrimination on the basis of religion as provided in the Civil Rights Act of 1964, or Title VI and VII of the Act of
April 11, 1968, shall also apply. This assurance includes compliance with the administrative requirements of the Revenue Sharing
final handicapped discrimination provisions contained in Section 51.55 (c), (d), (e), and (k)(5) of the Regulations. New construction
or renovation projects must comply with Section 504 of the 1973 Rehabilitation Act, as amended, in accordance with the American
National Standard Institute's specifications (ANSI A17.1-1961).
a. In accordance with La. R.S. 38:2216.1, Jefferson Parish is prohibited from entering into a contract with a value of
$100,000 or more with a company for the purchase of goods or services unless the contract contains a written
verification from the company of both of the following: 1) The company does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association based solely on the entity's or
association's status as a firearm entity or firearm trade association. 2) The company will not discriminate against a
firearm entity or firearm trade association during the term of the contract based solely on the entity's or association's
status as a firearm entity or firearm trade association. As a result, the awarded bidder will be required to verify the
above in the ensuing contract.
Q. INSPECTOR GENERAL: It shall be the duty of every parish officer, employee, department, agency, special district, board, and
commission: and the duty of every contractor, subcontractor, and licensee of the parish, and the duty of every applicant for
certification of eligibility for a parish contract or program, to cooperate with the Inspector General in any investigation, audit,
inspection, performance review, or hearing pursuant to JPCO 2-155.10(19). By signing this document, every corporation,
partnership, or person contracting with PARISH, whether by cooperative endeavor, intergovernmental agreement, bid, proposal,
application or solicitation for a parish contract, and every application for certification of eligibility for a parish contract or program,
attests that it understands and will abide by all provisions of JPCO 2-155.10.
R. Proof of Cyber Security Training may be required for the successful bidder. Pursuant to La. R.S. 42:1267, any contractor who has
access to state or local government information technology assets is required to complete cybersecurity training during the term of
the contract and during any renewal period. As a Parish contractor, you are responsible for taking the cyber training, whether from
the State or another source. After completion of said training please forward proof to your contract monitor/Parish contact.
Jefferson Parish and its partners as the recipients of federal funds are fully committed to awarding a contract(s) to firm(s) that will
provide high quality services and that are dedicated to diversity and to containing costs. Thus, Jefferson Parish strongly encourages the
involvement of minority and/or woman-owned business enterprises (DBE's, including MBE's, WBE's and SBE's) to stimulate
participation in procurement and assistance programs.
The purpose and intention of this invitation to bid is to afford all suppliers an equal opportunity to bid on all construction, maintenance,
repair, operating supplies and/or equipment listed in this bid proposal.
Advertised bids will be tabulated and a copy of the tabulation will be forwarded to each responding bidder after nine (9) working days.
Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING

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DATE: 4/29/2026
BID NO: 50-00149981
INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS
IN ACCORDANCE WITH STATE REGULATIONS JEFFERSON PARISH OFFERS ELECTRONIC PROCUREMENT
TO ALL VENDORS
This electronic procurement system allows vendors the convenience of reviewing and submitting bids online.
This is a secure site and authorized personnel have limited read access only. Bidders are to submit
electronically using this free service; while the website accepts various file types, one single PDF file
containing all appropriate and required bid documents is preferred. Bidders submitting uploaded images of
bid responses are solely responsible for clarity. If uploaded images/documents are not legible, then bidder's
submission will be rejected. Please note all requirements contained in this bid package for electronic bid
submission.
Please visit our E-Procurement Page at www.jeffparishbids.net to register and view Jefferson Parish
solicitations. For more information, please visit the Purchasing Department page at
http://www.jeffparish.gov/464/Purchasing .
ADDITIONAL REQUIREMENTS FOR THIS BID
PLEASE MATCH THE NUMBERS PRINTED IN THIS BOX WITH THE
CORRESPONDING INSTRUCTIONS BELOW. IF THE NUMBER IS NOT
SPECIFIED IN THIS BOX, IT IS NOT APPLICABLE FOR THIS BID.
10, 12, 13, 14, LA DEALERS LICENSE
ADDITIONAL REQUIREMENTS FOR THIS BID
1. MANDATORY PRE-BID - All bidders must attend the MANDATORY pre-bid conference and will be required to sign in and
out as evidence of attendance. In accordance with LA.R.S. 38:2212(I), all prospective bidders shall be present at the
beginning of the MANDATORY pre-bid conference and shall remain in attendance for the duration of the conference. Any
prospective bidder who fails to attend the conference or remain for the duration shall be prohibited from submitting a bid for
the project.
2. NON-MANDATORY PRE-BID - Attendance to this pre-bid conference is optional. However, failure to attend the pre-bid
conference shall not relieve the bidder of responsibility for information discussed at the conference. Furthermore, failure to
attend the pre-bid conference and inspection does not relieve the successful bidder from the necessity of furnishing
materials or performing any work that may be required to complete the work in accordance with the specification with no
additional cost to the owner.
3. JP LICENSE - Contractor must hold current applicable JEFFERSON PARISH licenses with the Department of Building
Permits. Contractor shall obtain any and all permits required by the JEFFERSON PARISH Department of Building Permits.
The contractor shall be responsible for the payment of these permits. All permits must be obtained prior to the start of the
project. Contractor must also hold any and all applicable municipality, Federal and/or State licenses. Contractor shall be
responsible for the payment of these permits and shall obtain them prior to the start of the project.
4. LSCB LICENSE - A LA State Contractor's License will be required in accordance with LA.R.S. 37:2150 et. seq. and such
license number must be entered in the appropriate field in the electronic procurement system. Failure to comply will cause
the bid to be rejected.
5. SITE VISIT - It is the bidder's responsibility to visit the job site and evaluate the job before submitting a bid.
6. JOB SITE CLEANLINESS - Job site must be clean and free of all litter and debris daily and upon completion of the
contract. Passageways must be kept clean and free of material, equipment, and debris at all times. Flammable material
must be removed from the job site daily because storage will not be permitted on the premises. Precautions must be
exercised at all times to safeguard the welfare of JEFFERSON PARISH and the general public.
Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING