One Used Water Truck

TABLE OF CONTENTS
Check if Document Description
Included
1. Instructions to Bidders and Call for Bids (Legal Advertisement and Detailed Notice)
2. Bid Information and Forms:
a. Schedule of Prices
b. Bid Bond - Vehicles and Equipment
c. Signature Page
3. Notice of Award - Vehicles and Equipment
4. Specifications
All items checked are in this packet.
End of Section
Bidder Initials: ______
Updated Form 12-2019, Page 2 of 18

CITY OF DOUGLAS
INSTRUCTIONS TO BIDDERS - EQUIPMENT AND VEHICLES
July 1st, 2026
1. DEFINED TERMS
A. The term "OWNER" means the City of Douglas, a municipal corporation, located at 101 North
4th Street, P.O. Box 1030, Douglas, Wyoming 82633.
B. The term "BIDDER" means the individual person or company who submits a bid directly to the
Owner and is distinct and separate from a sub-bidder, who submits a bid to a Bidder.
C. The term "SUCCESSFUL BIDDER" means the lowest, qualified, responsible, and responsive
Bidder who receives the project award based on the Owner's evaluation.
D. The term "BIDDING DOCUMENTS" includes the instructions to bidders, the bid form (including
bid schedule, if applicable), drawings, specifications, and all other proposed documents (including
all addenda issued prior to receipt of bids, if applicable).
2. ADVERTISEMENT FOR BIDS
A. Sealed bids for One Used Water Truck will be received at Douglas City Hall, 101 N. 4th Street,
until 2:30 PM MST on July 15th 2026 and then will be publicly opened and read aloud. Any
bids received after the specified date and time will not be accepted or considered. Approved
bidding documents may be obtained at City Hall 101 N. 4th St., or on the City of Douglas website
at www.cityofdouglas.org under the "Bid Postings" tab. Each bid must be submitted on the bid
form and accompanied by bid security payable to the City of Douglas as prescribed in the bidding
documents in an amount not less than five percent (5%) of the amount bid. Bids may be subject to
the Wyoming Preference Act. Mail submitted bids to the City Clerk, City of Douglas, P.O. Box
1030, Douglas, WY 82633, or deliver to the City Clerk at 101 N. 4th Street, Douglas, WY. To
perform public work, the successful Bidder and subcontractors, prior to contract award, shall hold
or obtain such licenses as required by State Statutes and federal and local laws and regulations.
The City of Douglas reserves the right to reject any and all bids, to waive as an informality any
irregularities contained in a bid, and to accept the bid that serves the best interests of the City.
/s/Devon Litzsinger, City Clerk; Published: July 1st and July 8th, 2026 Douglas Budget
Bidder Initials: ______
Updated Form 12-2019, Page 3 of 18

CITY OF DOUGLAS
BID INFORMATION AND FORMS
1. Sealed bids will be received by July 15th, 2025 at the Office of the City Clerk and will be opened
and publicly read aloud immediately thereafter in the Conference Room, City of Douglas,
Wyoming, 101 North 4th Street, Douglas, Wyoming, for One Used Water Truck Demonstrative
units will not be accepted or considered in the bid proposal.
2. Bid proposals delivered in person will be received only at the Office of the City Clerk. Bids
received after the time fixed for bid reception will not be considered. All bids must be clearly
marked "One Used Water Truck" with the bidder's name and the time and date of the opening
on the outside of the envelope. The City of Douglas reserves the right to reject any and all bids,
to waive as an informality any irregularities contained in a bid, and to accept the bid that serves
the best interests of the City.
3. Approved Specifications and Form of Contract Documents may be obtained at City Hall-101 N.
4th St., Douglas Wyoming 82633, or on the City of Douglas website, www.cityofdouglas.org,
under "Bid Postings/Related Documents" section.
4. Delivery will be accepted 180 Days after Notice F.O.B. (Free on Board) Douglas, Wyoming.
Tax Exempt Certificate will be furnished by the City of Douglas.
5. A certified check, cashier's check, or bid bond in the amount of five percent (5%) of the total
amount of the bid, including allowances, additive alternates, trade-ins, and concessions, must
accompany each bid and must be payable without condition to the Owner as a guarantee that the
Bidder will provide specified unit(s). The City of Douglas will allow a 5% preference to Wyoming
residents. Bids may be subject to the Wyoming Preference Act. Bidders will supply a Certificate
of Residency in compliance with the Wyoming Department of Labor and Statistics.
6. Complete sets of bidding documents must be used in preparing bids; the Owner does not assume
any responsibility for errors or misinterpretations resulting from the use of incomplete sets of
bidding documents. The Owner, in making copies of bidding documents available on the above
terms, do so only for the purpose of obtaining bids on the work and do not confer a license or
grant for any other use.
7. The policy of the City of Douglas is to provide and afford equal treatment and service to all citizens
and assure equal employment opportunity based on ability and fitness to all persons regardless of
race, creed, national origin, sex, physical or mental disabilities or age. This policy shall apply to
every aspect of employment practices, employee treatment and public contact. No qualified
individual with a disability shall, by reason of such disability, be excluded from participation in or
be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected
to discrimination. Pursuant to the Americans with Disabilities Act, reasonable accommodation
for persons with disabilities who wish to participate in these services, programs, or activities shall
be made upon request to City of Douglas, ADA Coordinator Tony Tolstedt at Douglas City Hall,
101 North 4th Street, Douglas, Wyoming.
Bidder Initials: ______
Updated Form 12-2019, Page 4 of 18

8. The City of Douglas hereby notifies all bidders that it will affirmatively ensure that pursuant to
this advertisement, minority business enterprises will be afforded full opportunity to submit bids
in response to this invitation and will not be discriminated against on the grounds of race, creed,
color, sex, physical or mental disabilities, or national origin in consideration of an award.
9. The bidder shall indicate his compliance with a "Yes" or non-compliance with a "No" in each line-
item specification. Where submitted literature does not support the meeting of these specifications,
the bidder shall outline fully on company letterhead stationery the variation from specification.
Any unit not conforming to the specifications will be rejected, and it will be the responsibility of
the manufacturer to conform to the requirements, unless deviations have been cited by the bidder
and acceptance is based upon the exceptions.
End of Section
Bidder Initials: ______
Updated Form 12-2019, Page 5 of 18

SCHEDULE OF PRICES
Company Name:
Mailing Address:
to furnish equipment as specified to the City of Douglas, Wyoming, in accordance with specifications
dated July 1st, 2026.
BID ITEM DESCRIPTION
Year - Make - Model:
Base Bid: $
Option #1: (Describe) One Used Water Truck $
Option #2: (Describe) $
Less Trade-In (Describe) -$
Less Government Concessions: -$
Total Bid Amount: $
In addition to this proposal, the undersigned Bidder agrees to submit complete information, including
specifications and descriptive literature to fully describe and illustrate the equipment, vehicle, and/or
accessories offered. Bidder proposes to deliver equipment or vehicle in accordance with the schedule
included in the Bid Information. A bid bond or certified or cashier's check made payable to the City of
Douglas, Wyoming, in an amount of 5% of the total amount of this bid is enclosed. The Bidder
understands that the Owner allows a 5% preference to Wyoming residents and that Bids may be subject
to the Wyoming Preference Act. The Bidder further attests that the specifications relating to the bid
security are understood and the conditions set forth in said specifications are agreed upon.
Signature of Representative Responsible for Bid:
Printed Name & Title of Signer:
Company Name & Address of Bidder:
(Proposal must be filled out, signed and submitted with the bid document)
End of Section
Bidder Initials: ______
Updated Form 12-2019, Page 6 of 18

BID BOND - VEHICLES, EQUIPMENT
KNOW ALL MEN BY THESE PRESENT, that we, the undersigned,
as Principal, and as surety, are hereby held and
firmly bound unto as Owner in the penal sum of
for payment of which, we and truly to be made, we hereby jointly and
severally bind ourselves, successors and assigns.
The condition of the above obligation is such that whereas the Principal has submitted to the City of
Douglas, Wyoming, a certain Bid, attached hereto and hereby made a part hereof to enter a contract in
writing for the One Used Water Truck.
NOW, THEREFORE,
a. If said bid shall be rejected, or
b. If said bid shall be accepted and the Principal shall execute and deliver a contract in the Form of
Contract attached hereto (properly completed in accordance with said bid) and shall furnish a
Performance/Contractor's Bond for his faithful performance of said contract, and for the payment of
all persons performing labor or furnishing materials in connection therewith and shall in all respects
perform the agreement created by the acceptance of said bid, then this obligation shall be void.
Otherwise, the same shall remain in force and effect; it being expressly understood and agreed that
the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount
of this obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its Bond
shall in no way be impaired or affected by any extension of the time within which the Owner may accept
such bid; and said Surety does hereby waive notice of any such extension.
IN WITNESS WHEREOF, the Principal and Surety have hereunto set their hands and seals, and such of
them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed
by their proper officers, the day and year first set forth above.
PRINCIPAL:
By: (seal)
SURETY:
By: (seal)
IMPORTANT: Surety companies executing BONDS must appear in the Treasury Department's most current list
(Circular 570 as amended) and be authorized to transact business in the State of Wyoming.
End of Section
Bidder Initials: ______
Updated Form 12-2019, Page 7 of 18

SIGNATURE PAGE
IF BIDDER IS:
AN INDIVIDUAL
By: doing business as:
(Name)
Address: Phone:
A PARTNERSHIP
By: (seal)
(Firm Name)
(General Partner)
Business Address: Phone:
A CORPORATION
By: of
(Corporation Name) (State of Incorporation)
By:
(Signature) (Title)
ATTEST: (Corporate Seal)
Business Address: Phone:
A JOINT VENTURE
By: Address:
By: _________________________________ Address:
By: _________________________________ Address:
By: _________________________________ Address:
(Each member of the joint venture must sign; attach additional sheet if necessary.)
Bidder Initials: ______
Updated Form 12-2019, Page 8 of 18

CITY OF DOUGLAS, WYOMING
NOTICE OF AWARD
EQUIPMENT & VEHICLES
Name of Company
Attention To
Mailing Address
City/State/ZIP
Project (as it appears
on Bid documents)
Contract Price
The Owner has considered the bid submitted by you for the above described vehicle or equipment in
response to its advertisement for bids dated July 1st and July 8th, 2026. You are hereby notified that
your bid has been accepted for item/s in the amount of:
Year - Make - Model:
Base Bid: $
Option #1: (Describe) One New 2025 Landfill Compactor $
Option #2: (Describe) $
Less Trade-In (Describe) -$
Less Government Concessions: -$
Total Bid Amount: $
You are required, as set forth in the bid specifications, to execute any required documentation within ten
(10) days from the date of this notice and return to the Owner. Failure to comply with these conditions
within the time specified will entitle Owner to consider your bid in default, to annul this Notice of Award,
and to declare your bid security forfeited.
Other conditions or precedents, if any:
Dated this day of , 20 .
Bidder Initials: ______
Updated Form 12-2019, Page 9 of 18

CITY OF DOUGLAS, OWNER ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged.
By: By:
SIGNATURE SIGNATURE
Name/Title: J.D. Cox-City Manager Printed Name:
Title:
Please sign and send back to: City of Douglas, Attn: City Clerk
P.O. Box 1030, Douglas, WY 82633
End of Section
Bidder Initials: ______
Updated Form 12-2019, Page 10 of 18