ONE TIME PURCHASE ORDER FOR FY2027 BALL AND PLUG VALVES

Number

Title

10/31/2025 12:00 AM

11/7/2025 2:00 PM

11/14/2025 2:00 PM

MALLORY GERO : MALLORY.GERO@PGWORKS.COM

RFQ

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

VARIOUS,
PHILADELPHIA, PA US

PLEASE SUBMIT PRICING FOR ONE-TIME PURCHASE ORDER OF PLUG AND BALL VALVES. NO SUBSTITUTES. PLEASE REFERENCE THE SPECIFICATIONS SHEET UNDER "DOCUMENTS" TAB. NEED-BY DELIVERY DATE: TUESDAY, SEPTEMBER 1, 2026.

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***
- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS
- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET
- FAIL TO PROVIDE PRICING
- FAIL TO PUT THE LEAD TIME IN THE ‘COMMENT BOX’ FOR EACH LINE ITEM
- MUST BID ON THE APPROVED MANUFACTURER REFERENCED ON ATTACHED SPECIFICATIONS. NO SUBSTITUTES

-VALVES 4" THROUGH 12" WILL BE SHIPPED TO: 5000 SUMMERDALE AVE., PHILADELPHIA, PA 19124
-VALVES 16" THROUGH 20" WILL BE SHIPPED TO: 3100 PASSYUNK AVE., PHILADELPHIA, PA 19145

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET NO LATER THAN 2:00 PM EST ON FRIDAY, NOVEMBER 14, 2025.

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON FRIDAY, NOVEMBER 7, 2025.

*ALL QUESTIONS MUST BE POSTED DURING THE CLARIFICATION PERIOD*

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

ADDITIONAL NOTES:
(1)  THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) OR MORE PURCHASE ORDERS TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER THAT IS ABLE TO MEET THE REQUIRED DELIVERY DATE OF TUESDAY, SEPTEMBER 1, 2026 PER LINE ITEM. IF NO BIDDER IS ABLE TO MEET THE REQUIRED DELIVERY DATE, PGW WILL AWARD TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER WHOSE DELIVERY DATE IS CLOSEST TO THE REQUIRED DELIVERY DATE.
IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1. LEAD-TIME.
2. BEST AND FINAL OFFER (BAFO)
VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.
(2) LATE DELIVERY PENALTY - IN CASE OF DELAYED DELIVERY OF ANY SHIPMENT, STARTING FROM THE SECOND WEEK OF DELAY, PGW WILL DEDUCT TWO  PERCENT (2%) OF THE CONTRACT PRICE FOR EVERY WEEK OF DELAY. SUM OF THE ABOVE-MENTIONED PENALTY SHALL NOT EXCEED TEN  PERCENT (10%) OF THE TOTAL CONTRACT PRICE. PAYMENT OF THE LATE DELIVERY PENALTY SHALL NOT RELIEVE BIDDER FROM THE OBLIGATION OF CONTINUING DELIVERY OF THE CONTRACTED ITEMS. REQUIRED NEED BY DATE FOR ALL ITEMS: TUESDAY, SEPTEMBER 1, 2026.
(3) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ.
(4) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
(5) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – View & Download Sealed Bid Documents & other required documents if applicable

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing

-“CALENDAR” TAB – Review all events for RFQ