ONE TIME PURCHASE OF UP TO TWELVE (12) 2025 FORD F550 BOX TRUCK TYPE MAINTENANCE TRUCKS WITH INVERTER

Number

Title

10/2/2024 2:00 PM

10/22/2024 2:00 PM

11/5/2024 2:00 PM

MICHAEL RICHMOND, BUYER

MICHAEL.RICHMOND@PGWORKS.COM

RFQ

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

PLEASE SUBMIT YOUR BID FOR THE ONE-TIME PURCHASE OF UP TO TWELVE (12) 2025 BOX TRUCK TYPE MAINTENANCE TRUCKS WITH INVERTER PER THE ATTACHED GENERAL SPECIFICATION.

PLEASE NOTE: THIS BID FOR PHILADELPHIA GAS WORKS (PGW) IS LOOKING FOR A “ PRICE PER UNIT” COST INITIALLY. PLEASE QUOTE ON THE QUANTITY OF ONE UNIT. BASED OFF OF THE PRICE PER UNIT COST WILL DETERMINE HOW MANY UNITS (PGW) WILL PURCHASE.

*** BIDS WILL BE DEEMED NON-RESPONSIVE IF BIDDERS: ***

- TAKES EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAILS TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET

- FAILS TO PROVIDE LEAD TIME.

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON OCTOBER 22, 2024.

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET BY 2:00 PM EST ON NOVEMBER 5, 2024.

ALL BIDDERS MUST PROVIDE DELIVERY LEAD TIME.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

THE SUCCESSFUL BIDDER MUST SUBMIT DELIVERY UPDATES TO THE BUYER, MICHAEL.RICHMOND@PGWORKS.COM , EVERY THIRTY (30) DAYS AFTER AWARD.

ADDITIONAL NOTES:

(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR.

IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1.    LEAD-TIME
2.    BEST AND FINAL OFFER (BAFO)

(2) ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.

(3)  ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ

(4)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980

(5) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – View & Download Sealed Bid Documents & other required documents if applicable

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing

-“CALENDAR” TAB – Review all events for RFQ