ONE-TIME PURCHASE OF TWENTY-THREE (23) 2026 CHEVROLET TRAX 1RS WITH AND WITHOUT WARRANTY OPTIONS

MICHAEL RICHMOND, BUYER

MICHAEL.RICHMOND@PGWORKS.COM

PLEASE SUBMIT YOUR BID FOR A ONE-TIME PURCHASE OF TWENTY-THREE (23) 2026 CHEVROLET TRAX 1RS, WITH THE STANDARD EQUIPMENT AND OPTIONS STATED IN THE ATTACHED SPECIFICATIONS. BIDDERS MUST ALSO SUBMIT PRICING FOR THE SILVER AND PLATINUM WARRANTY OPTIONS TO BE CONSIDERED RESPONSIVE IF PGW ELECTS TO PURCHASE THE VEHICLES WITH EXTENDED WARRANTY COVERAGE.

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***

- TAKE EXCEPTIONS TO PGW'S TERMS AND CONDITIONS
- FAIL TO PROVIDE PRICING ON ALL ITEMS

- FAIL TO PROVIDE LEAD TIME ON ALL ITEMS

ANY QUESTIONS OR REQUESTS FOR CLARIFICATION REGARDING THIS RFQ MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON FRIDAY, AUGUST 21, 2026.

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET BY 2:00 PM EST ON FRIDAY, AUGUST 28, 2026.

PGW’S GENERAL MOTORS (GM) GOVERNMENT FLEET ACCOUNT NUMBER (FAN) IS 810716. HOWEVER, BIDDERS ARE NOT REQUIRED TO PROVIDE PRICING IN ACCORDANCE WITH GM’S GOVERNMENT SALES. BIDDERS ARE REQUESTED TO PROVIDE THEIR LOWEST PRICING IN ACCORDANCE WITH THE PRICING OPTIONS AVAILABLE TO THEM.

PGW DOES NOT ACCEPT LEASE PRICING, NOR FINANCE PRICING. PRICING IS REQUESTED FOR A ONE-TIME PURCHASE.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

MILESTONES AND DOCUMENTATION OF DILIGENCE

AT MILESTONES DESCRIBED BELOW, VENDOR MUST PROVIDE DOCUMENTATION TO PGW VIA EMAIL TO FLEETMANAGEMENT@PGWORKS.COM .

• WITHIN THIRTY (30) DAYS OF AWARD, VENDOR MUST PLACE AN ORDER WITH THE MANUFACTURER FOR THE TWENTY-THREE (23) VEHICLES, OR WITHIN THIRTY (30)DAYS OF OPENING DATE FOR PLACING MANUFACTURER ORDERS.
  • VENDOR MUST PROVIDE DOCUMENTATION OF ORDER, SHOWING ORDER DATE, EXPECTED DELIVERY DATE, AND VINs OR OTHER SUITABLE CONFIRMATION OF VEHICLE IDENTITY.
• IN THE EVENT OF DELAY IN PRODUCTION OR DELIVERY, VENDOR MUST PROVIDE NOTIFICATION TO PGW AND DOCUMENTATION OF REASON FOR DELAY (E.G., MANUFACTURER LETTER).
• VENDOR MUST NOTIFY PGW WHEN VEHICLES ARE DELIVERED TO THEIR LOCATION.
  • WITHIN FOURTEEN (14) DAYS OF DELIVERY TO VENDOR AND IN ACCORDANCE WITH THE SPECIFICATIONS AND GENERAL TERMS AND CONDITIONS, VENDOR MUST TRANSPORT VEHICLES TO:

PGW NORTH OPERATIONS CENTER

5000 SUMMERDALE AVENUE

PHILADELPHIA PA 19124

ADDITIONAL NOTES:
(1) UPON RECEIPT OF BIDS, PGW WILL DETERMINE WHICH VEHICLE WARRANTY OPTION TO PURCHASE (I.E., STANDARD, SILVER, OR PLATINUM).

(2) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR THAT MEETS THE MINIMUM SPECIFICATIONS AND WARRANTY REQUIREMENTS OF THE OPTION SELECTED BY PGW. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1.    LEAD-TIME
2.    BEST AND FINAL OFFER (BAFO)
(2) ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
(3)  ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ
(4)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980
(5) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
-”BID DOCUMENTS” TAB – View & Download Sealed Bid Documents & other required documents if applicable
-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ
- “RESPONSE” TAB:
QUESTIONS- Answer required questions & upload completed required documents.
PRICING – Review items list & enter bid pricing
-“CALENDAR” TAB – Review all events for RFQ