ONE-TIME PURCHASE OF REPLACEMENT CONTROL CABINETS

PLEASE SUBMIT YOUR BID THE ONE-TIME PURCHASE OF REPLACEMENT CONTROLS AND CABINETS FOR EXISTING CONTROL VALVES AT PHILADELPHIA GAS WORKS M&R STATION PER ATTACHED SPECS, VIA PGW.PROCUREWARE.COM. NEED-BY DELIVERY DATE: ON OR BEFORE WEDNESDAY, JULY 15, 2026. PLEASE SEE SPECIFICATION 3174, SPECIFICATION 3174 APPDX A & SPECIFICATION 3174 APPDX B UNDER DOCUMENTS TAB.

** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***
-TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET

- FAIL TO PROVIDE PRICING AND LEAD TIME

- DO NOT MEET THE REQUIRMENTS ON SPECIFICATION 3174. PGW WILL NOT ACCEPT SUBSTITUTIONS FOR THE VRG EQUIPMENT.

**A NON-MANDATORY PRE-BID TELEPHONE CONFERENCE IS SCHEDULED FOR TUESDAY, APRIL 14, 2026, AT 9AM EST.**

DIAL IN BY PHONE +1 267-857-3813
PHONE CONFERENCE ID: 493 659 329#

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET BY 2:00 PM EST ON FRIDAY, APRIL 17, 2026.

ANY QUESTIONS OR REQUESTS FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON WEDNESDAY, APRIL 15, 2026.

*ALL QUESTIONS MUST BE POSTED DURING THE CLARIFICATION PERIOD*

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING: PAYMENT TERMS: NET 30 DAYS

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

PLEASE ALLOW FOR TIME AFTER BID SUBMISSIONS FOR INTERNAL REVIEW.

ADDITIONAL NOTES:

(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER THAT IS ABLE TO MEET THE NEED-BY DELIVERY DATE: ON OR BEFORE WEDNESDAY, JULY 15, 2026. IF NO BIDDER IS ABLE TO MEET THE REQUIRED DELIVERY DATE, PGW WILL AWARD TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER WHOSE DELIVERY DATE IS CLOSEST TO THE REQUIRED DELIVERY DATE.

IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:

1. LEAD-TIME

2. BEST AND FINAL OFFER (BAFO)

VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.

(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ

(3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

(4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding.

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ.

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing.

-“CALENDAR” TAB – Review all events for RFQ .