ONE TIME PURCHASE OF PROMOTIONAL ITEMS

PLEASE SUBMIT A BID A ONE-TIME PURCHASE OF SELECT PROMOTIONAL ITEMS

*NO SUBSTITUTIONS*

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***

- TAKE EXCEPTIONS TO PGW'S TERMS AND CONDITIONS.
- FAIL TO PROVIDE PRICING AND LEAD TIME ON ALL ITEMS.

- BID DOES NOT MEET THE REQUIRED SPECIFICATIONS.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: 30 NET DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 1 2:00 PM EST ON WEDNESDAY , JUNE 17, 2026 .

PLEASE REVIEW, COMPLETE, AND SUBMIT RFQ BID VIA PGW. PROCUREWARE BY 1 2:0 0 PM EST ON FRIDAY , JUNE 26, 2026 .

VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) 35930.

SPECIFICATIONS

- REVIEW PROMOTIONAL ITEMS DOCUMENT UNDER “DOCUMENTS” TAB IN PROCUREWARE.

- BIDDER MUST PROVIDE A  COST FOR THE ITEMS, A SEPARATE COST FOR ARTWORK/IMPRINT COSTS (IF APPLICABLE), A SEPARATE COSTS FOR SETUP CHARGES (IF APPLICABLE) AND A SEPARATE COST FOR SHIPPING ON THE PRICING TAB.

- MUST BE ABLE TO SUPPLY ALL ITEMS LISTED.

*** EMAIL PROOFS OF ITEMS ARE REQUIRED BEFORE BEGINNING PRODUCTION FOR ALL ORDERS***

ALL ITEMS ORDERED AGAINST THIS RFQ WILL BE IMPRINTED WITH THE PGW LOGO. LOGOS WILL BE PROVIDED AT THE TIME OF ORDER PLACEMENT.

ONCE THE RFQ AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

SUCCESSFUL BIDDER IS REQUIRED TO PROVIDE A MAIN POINT OF CONTACT NAME AND EMAIL ADDRESS FOR PLACING ORDERS.

ADDITIONAL NOTES:
(1) THE BASIS OF AWARD FOR THE SUCCESSFUL BIDDER SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR.
IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
a.    LEAD-TIME
b.    BEST AND FINAL OFFER (BAFO)

BIDDERS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.
(2)  ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
(3)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.
(4) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
-”BID DOCUMENTS” TAB – View & Download Sealed Bid Documents & other required documents if applicable
-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ
- “RESPONSE” TAB:
QUESTIONS- Answer required questions & upload completed required documents.
PRICING – Review items list & enter bid pricing
-“CALENDAR” TAB – Review all events for RFQ