ONE TIME PURCHASE OF A FUELING DISPENSING EQUIPMENT REPLACEMENT AND MANAGEMENT SYSTEM FOR SOUTH OPERATIONS CENTER (SOC)

Number

Title

4/22/2025 5:00 PM

4/29/2025 2:00 PM

5/20/2025 2:00 PM

Nia Pearson  - Nia.Pearson@pgworks.com

RFQ

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

2430 S. 28th St.,
PGW PORTER FUELING STATION,
Philadelphia, PA 19145 US

PLEASE SUBMIT A BID FOR A ONE-TIME PURCHASE OF FUELING DISPENSING EQUIPMENT REPLACEMENT AND MANAGEMENT SYSTEM FOR SOUTH OPERATIONS CENTER (SOC) LOCATED AT 2430 S. 28TH ST., PHILADELPHIA, PA 19145.

*** BIDS WILL BE DEEMED NON-RESPONSIVE IF BIDDERS: ***

- TAKES EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAILS TO PROVIDE PRICING AND LEAD TIME ON ALL ITEMS

- BID DOES NOT MEET THE REQUIRED SPECIFICATIONS

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

*NO SUBSTITUTIONS*

Please see SPECS DOCUMENT located UNDER “DOCUMENTS”. There are two pages :

- Fuel Dispensing Equipment: detail features for dispensers are listed

• 2 Dispensers for Gas
• 2 Dispensers for Diesel
  

- Fuel Management System: parts qua ntities are listed

VENDORS MUST BE ABLE TO SUPPLY ALL PARTS. NO PARTIAL BIDS.

*INSTALLATION SERVICES WILL BE PROCURED SEPARATELY*

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00 PM EST ON APRIL 29, 2025 .

PLEASE REVIEW AND COMPLETE VIA PGW.PROCUREWARE.COM BY 2:00 PM EST ON May 6, 2025 MAY 20, 2025.

VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ)# 35650.

ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

ADDITIONAL NOTES :

1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR.

IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:

1. LEAD-TIME

b. BEST AND FINAL OFFER (BAFO)

VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.

(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ

(3) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980

(4) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing

-“CALENDAR” TAB – Review all events for RFQ