One New 2027 1 Ton Ext. Cab 4X4 with Utility Box

TABLE OF CONTENTS
Check if Document Description
Included
1. Instructions to Bidders and Call for Bids (Legal Advertisement and Detailed Notice)
2. Bid Information and Forms:
a. Schedule of Prices
b. Signature Page
3. Notice of Award - Vehicles and Equipment
4. Specifications
All items checked are in this packet.
End of Section
Bidder Initials: ______
Updated Form 12-2019, Page 2 of 13

CITY OF DOUGLAS
INSTRUCTIONS TO BIDDERS - EQUIPMENT AND VEHICLES
July 1, 2026
1. DEFINED TERMS
A. The term "OWNER" means the City of Douglas, a municipal corporation, located at 101 North
4th Street, P.O. Box 1030, Douglas, Wyoming 82633.
B. The term "BIDDER" means the individual person or company who submits a bid directly to the
Owner and is distinct and separate from a sub-bidder, who submits a bid to a Bidder.
C. The term "SUCCESSFUL BIDDER" means the lowest, qualified, responsible, and responsive
Bidder who receives the project award based on the Owner's evaluation.
D. The term "BIDDING DOCUMENTS" includes the instructions to bidders, the bid form (including
bid schedule, if applicable), drawings, specifications, and all other proposed documents (including
all addenda issued prior to receipt of bids, if applicable).
2. ADVERTISEMENT FOR BIDS
A. Sealed bids for One new 2027 1 Ton Ext. Cab 4X4 With Utility Box will be received at Douglas
City Hall, 101 N. 4th Street, until 3:00 PM MST on July 15th and then will be publicly opened
and read aloud. Any bids received after the specified date and time will not be accepted or
considered. Approved bidding documents may be obtained at 101 N. 4TH St., or on the City of
Douglas website at www.cityofdouglas.org under the "Bid Postings" tab. Each bid must be
submitted on the bid form. Bids may be subject to the Wyoming Preference Act. Mail submitted
bids to the City Clerk, City of Douglas, P.O. Box 1030, Douglas, WY 82633, or deliver to the City
Clerk at 101 N. 4th Street, Douglas, WY. To perform public work, the successful Bidder and
subcontractors, prior to contract award, shall hold or obtain such licenses as required by State
Statutes and federal and local laws and regulations. The City of Douglas reserves the right to reject
any and all bids, to waive as an informality any irregularities contained in a bid, and to accept the
bid that serves the best interests of the City.
/s/Devon Litzsinger, City Clerk; Published: July 1st and July 8th,2026, Douglas Budget
Bidder Initials: ______
Updated Form 12-2019, Page 3 of 13

CITY OF DOUGLAS
BID INFORMATION AND FORMS
1. Sealed bids will be received by July 15th 2025 at the Office of the City Clerk and will be opened
and publicly read aloud immediately thereafter in the Conference Room, City of Douglas,
Wyoming, 101 North 4th Street, Douglas, Wyoming, for One New 2027 1 Ton Ext. Cab 4X4 With
Utility Box. Demonstrative units will not be accepted or considered in the bid proposal.
2. Bid proposals delivered in person will be received only at the Office of the City Clerk. Bids
received after the time fixed for bid receipt for One new 2027 1 Ton Ext. Cab 4X4 With Utility
Box on will not be considered. All bids must be clearly marked for One new 2027 1 Ton Ext.
Cab 4X4 With Utility Box with the bidder's name and the time and date of the opening on the
outside of the envelope. The City of Douglas reserves the right to reject any and all bids, to waive
as an informality any irregularities contained in a bid, and to accept the bid that serves the best
interests of the City.
3. Approved Specifications and Form of Contract Documents may be obtained at City Hall 101 N.
4th ST. Douglas Wyoming 82633, or on the City of Douglas website, www.cityofdouglas.org,
under "Bid Postings/Related Documents" section.
4. Delivery will be accepted 120 days after notice. (Free on Board) Douglas, Wyoming. Tax Exempt
Certificate will be furnished by the City of Douglas.
5. Complete sets of bidding documents must be used in preparing bids; the Owner does not assume
any responsibility for errors or misinterpretations resulting from the use of incomplete sets of
bidding documents. The Owner, in making copies of bidding documents available on the above
terms, do so only for the purpose of obtaining bids on the work and do not confer a license or
grant for any other use.
6. The policy of the City of Douglas is to provide and afford equal treatment and service to all citizens
and assure equal employment opportunity based on ability and fitness to all persons regardless of
race, creed, national origin, sex, physical or mental disabilities or age. This policy shall apply to
every aspect of employment practices, employee treatment and public contact. No qualified
individual with a disability shall, by reason of such disability, be excluded from participation in or
be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected
to discrimination. Pursuant to the Americans with Disabilities Act, reasonable accommodation
for persons with disabilities who wish to participate in these services, programs, or activities shall
be made upon request to City of Douglas, ADA Coordinator Tony Tolstedt at Douglas City Hall,
101 North 4th Street, Douglas, Wyoming.
7. The City of Douglas hereby notifies all bidders that it will affirmatively ensure that pursuant to
this advertisement, minority business enterprises will be afforded full opportunity to submit bids
in response to this invitation and will not be discriminated against on the grounds of race, creed,
color, sex, physical or mental disabilities, or national origin in consideration of an award.
Bidder Initials: ______
Updated Form 12-2019, Page 4 of 13

8. The bidder shall indicate his compliance with a "Yes" or non-compliance with a "No" in each line-
item specification. Where submitted literature does not support the meeting of these specifications,
the bidder shall outline fully on company letterhead stationery the variation from specification.
Any unit not conforming to the specifications will be rejected, and it will be the responsibility of
the manufacturer to conform to the requirements, unless deviations have been cited by the bidder
and acceptance is based upon the exceptions.
End of Section
Bidder Initials: ______
Updated Form 12-2019, Page 5 of 13

SCHEDULE OF PRICES
Company Name:
Mailing Address:
to furnish equipment as specified to the City of Douglas, Wyoming, in accordance with specifications
dated July 8th, 2025
BID ITEM DESCRIPTION
Year - Make - Model:
Base Bid: $
Option #1: (Describe) New 1 Ton Ext. Cab 4X4 With Utility Box $
Option #2: (Describe) $
Less Trade-In (Describe) -$
Less Government Concessions: -$
Total Bid Amount: $
In addition to this proposal, the undersigned Bidder agrees to submit complete information, including
specifications and descriptive literature to fully describe and illustrate the equipment, vehicle, and/or
accessories offered. Bidder proposes to deliver equipment or vehicles in accordance with the schedule
included in the Bid Information. The Bidder understands that the Owner allows a 5% preference to
Wyoming residents and that Bids may be subject to the Wyoming Preference Act. The Bidder further
attests that the specifications relating to the bid security are understood and the conditions set forth in said
specifications are agreed upon.
Signature of Representative Responsible for Bid:
Printed Name & Title of Signer:
Company Name & Address of Bidder:
(Proposal must be filled out, signed and submitted with the bid document)
End of Section
Bidder Initials: ______
Updated Form 12-2019, Page 6 of 13

SIGNATURE PAGE
IF BIDDER IS:
AN INDIVIDUAL
By: doing business as:
(Name)
Address: Phone:
A PARTNERSHIP
By: (seal)
(Firm Name)
(General Partner)
Business Address: Phone:
A CORPORATION
By: of
(Corporation Name) (State of Incorporation)
By:
(Signature) (Title)
ATTEST: (Corporate Seal)
Business Address: Phone:
A JOINT VENTURE
By: Address:
By: _________________________________ Address:
By: _________________________________ Address:
By: _________________________________ Address:
(Each member of the joint venture must sign; attach additional sheet if necessary.)
Bidder Initials: ______
Updated Form 12-2019, Page 7 of 13

CITY OF DOUGLAS, WYOMING
NOTICE OF AWARD
EQUIPMENT & VEHICLES
Name of Company
Attention To
Mailing Address
City/State/ZIP
Project (as it appears
on Bid documents)
Contract Price
The Owner has considered the bid submitted by you for the above-described vehicle or equipment in
response to its advertisement for bids dated Publication Dates July 1st and July 8th, 2026. You are
hereby notified that your bid has been accepted for items in the amount of:
Year - Make - Model:
Base Bid: $
Option #1: (Describe)New 1 Ton Ext. Cab 4X4 With Utility Box $
Option #2: (Describe) $
Less Trade-In (Describe) -$
Less Government Concessions: -$
Total Bid Amount: $
You are required, as set forth in the bid specifications, to execute any required documentation within ten
(10) days from the date of this notice and return to the Owner. Failure to comply with these conditions
within the time specified will entitle Owner to consider your bid in default, to annul this Notice of Award,
and to declare your bid security forfeited.
Other conditions or precedents, if any:
Dated this day of , 20 .
Bidder Initials: ______
Updated Form 12-2019, Page 8 of 13

CITY OF DOUGLAS, OWNER ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged.
By: By:
SIGNATURE SIGNATURE
Name/Title: City Manager Printed Name:
Title:
Please sign and send back to: City of Douglas, Attn: City Clerk
P.O. Box 1030, Douglas, WY 82633
End of Section
Bidder Initials: ______
Updated Form 12-2019, Page 9 of 13

SP ECIF ICATIO NS
Specifications are for One new 2027 1 Ton Ext. Cab 4X4 With Utility Box. These are the minimum
specifications for this unit; you must meet or exceed these specifications. If indication "No" is marked to
any specifications, you must provide on a separate sheet of paper an explanation of the item that you would
supply in place of the specified item. Any item not marked may result in rejection of the bid.
SCOPE: The vehicle or equipment being specified will be assigned to the Streets and Alleys Dept. and
will be used within the City of Douglas as follows:
Meets Specifications Yes No
I. ENGINE AND FUEL SYSTEM
1. V-8 Engine Minimum of 7.3 liter
2. Heavy Duty Coolant Rated To -45 Deg. F
3. Able to run 85 Octane Gasoline
4. Fuel Tank Minimum 40 Gallons
5. Engine Block Heater and Cord
6. Other:
Meets Specifications Yes No
II. AXLES, FRONT AND REAR
1. Minimum Gear Ratio to Be 4.30
2. Electronic Shift on the Fly 4WD
3. Limited Slip Rear Axle with Diff Lock
4. Solid Rear Differential
5. Solid Front Differential
6. Other:
Meets Specifications Yes No
III. SUSPENSION AND WHEELBASE
1. Heavy Service Package
2. 12,100 lb. Minimum GVWR
3. Heavy Duty Shock Absorbers Rear
4. Heavy Duty Shock Absorbers Front
5. Front And Rear Sway Bars
6. 164 Inch Wheelbase
7. Helper Spring kit for Rear Suspension
Meets Specifications Yes No
IV. WHEELS AND TIRES
1. Minimum 17" Steel or Aluminum Wheels
2. Minimum 17" All Season/ All Terrain Tires
Bidder Initials: ______
Updated Form 12-2019, Page 10 of 13