One (1) New 53' Box Van Trailer

CITY OF CASPER
FLEET MAINTENANCE DIVISION
CITY OF CASPER
(307) 235-8410
July 1, 2026 Bid #FY27003
Notice is hereby given that the City of Casper, Wyoming will receive sealed bids at the Fleet Office, Casper
Service Center, 1800 E. "K" Street, Casper, Wyoming, until 3:15 p.m., July, 30 2026 for the following:
ONE (1) NEW 53' Box Van Trailer. This unit will be used by the Solid Waste Division of the Public
Services Department; unit must have the minimum specifications of:
General
Specifications: It is the intent of this specification to specify the minimum requirement for the furnishing
and delivery of One (1) New 53' Box Van Trailer. The unit shall be new. This unit shall
be less than twelve months old, with full factory warranty. Unit shall be delivered
complete and ready for service, as specified, and shall be equipped with all of the
manufacturer's standard equipment, as advertised, whether or not specifically mentioned
in these specifications, in addition to all other equipment and attachments specified
herein.
BIDDERS
ITEM MINIMUM SPECIFICATIONS SPECIFICATIONS
1. GVW Manufactured in the USA 65,000 pound minimum.
Certified Trailer.
2. Overall 53'.
Length
3. Overall 102 3/8.
Width
4. Overall 13' 6".
Height
5. Fifth Wheel 46 1/2.
Height
6. Post Height 110 3/16.
Front
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BIDDERS
ITEM MINIMUM SPECIFICATIONS SPECIFICATIONS
7. Post Height 110 3/16.
Rear
8. Kingpin 36".
Location
9. Rear Suspension Slider.
Location
10. Tires and Rear - 295/75R 22.5 Michelin X line Energy T2
Rims 14 ply 39.70 T/D Load RG-g max Speed rated
75 MPH.
22.5 X8 .25 F.C STL 10 Hub Pilot
Note: Tires and rims are to meet the required GVW
rating regardless of specification.
11. Brakes 10 stud hub piloted system with outboard cast
drums with 16-1/2 x 7" brakes. Rotors, Brake Pads,
compressor, and accessories as required shall meet
all Federal Motor Vehicles Safety Standards.
3/8 14 ga high strength hat post on 24" cl
12. Body 53' 4000d-X Composite 100 Dry Box Trailer
Construction
4000 X100.25 System; 4"C/L "A" slots id width
@lining 100-1/4@ w/b 100", tol +/-1/4;14ga post.
14 high strength steel approach plate.
Extruded aluminum cover plate on lower front wall.
1 pair rubber dock bumpers 1/2 proud.
Mobilith shc007 synth semi fluid grease w/1year
100,000-mile service intervals.
Hendrickson surelok anti-dock walk device.
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BIDDERS
ITEM MINIMUM SPECIFICATIONS SPECIFICATIONS
Hendrickson tiremaax pro tire inflation system
With warning light on front corner.
Hendrickson ultra-k air ride slider system, includes
49" axle spread heavy duty slider &zero
maintenance damping(zmd).
conmet preset + iron hub system including conmet
premium seal bearings, spacer & spindle nut.
Whiting 34 roll up door (4-3/4 rear corner post) with
pre-painted white face.
Extruded aluminum track guard for roll up door.
14ga x5/16" corr x-12" nom galvanized steel heavy
duty side wall w/b.
2-1-2-5 clearance light package.
Uss 120a-4 advanced aerodynamic black side skirt
mtd below bottom rail.
JOST EZ DRIVE ELECTRIC LANDING GEAR
Heavy duty king pin
Wingplate support leg bracing
10-inch smooth puncture resistant tall bottom rail
27 -inch deep integrated threshold plate
Strong lightweight aluminum exterior skin with
road shield
Composite floor system
Translucent roof skin
Stainless door system
Led clearance lights
100% soldered main harness assembly
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BIDDERS
ITEM MINIMUM SPECIFICATIONS SPECIFICATIONS
13. Paint/Color Body: White
14. Mud flaps Rear: (rubber) behind rear wheels NO writing on
either side of mud flaps.
15. Miscellaneous Safety equipment and all lighting shall be as
required to meet Federal, State of Wyoming, and
OSHA regulations. Full set of roadside triangles
mounted.
16. Service Manuals Two (2) complete sets of operator's manuals, (2)
sets of service manuals, and (2) sets of parts
manuals shall be supplied (made specifically for
TRAILER being sold) or an approved Digital
version of the above stated manuals.
17. Warranty Specify in writing, to include all parts and labor
F.O.B. Casper, for a minimum 12-month period.
18. Delivery A copy of the order confirmation to be provided
upon completion of order.
Original title shall be provided within 30 days of
unit delivery to 1800 E. K St. Casper, WY 82601.
Title to be made out as: City of Casper, 200 N.
David, Casper, WY 82601.
The vehicle temporary permit/registration will be
valid for 45 days after the unit is complete,
operable, and placed into service by the city.
If the temporary permit expires before the vehicle is
complete and operable, the dealer shall provide
another temporary permit or legal temporary plates
until the vehicle is permanently licensed.
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BIDDERS
ITEM MINIMUM SPECIFICATIONS SPECIFICATIONS
The winning vendor will bid and deliver 0ne (1) 53'
dry box van trailer as specified in specifications.
The winning vendor shall deliver a comparable 0ne
(1) 53' dry box van trailer rental at no charge if the
trailer is non-operable for more than 36 hours due to
manufacturer defects or failures of the chassis or
body for a minimum of one (1) year after delivery.
Piggy back option to be included to purchase
more units at the bid price for up to 120 days
after the delivery of this unit from this order.
NOTE: These forms may be duplicated.
Exceptions to any of the provisions of these specifications may be waived provided they are clearly stated in
the quote, and if in the opinion of the City of Casper, the quote complied with the intent of the specification.
Should funding be inadequate to cover the items quoted, all quotes may be rejected or quantities adjusted to
fit budget amount.
All contacts should be made through Dan Coryell, Casper Service Center Casper, Wyoming, 82601. Phone
307-235-8410.
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PROPOSAL FOR FURNISHING
ONE (1) NEW 53' BOX VAN TRAILER
FOR THE SOLID WASTE DIVISION OF
THE PUBLIC SERVICES DEPARTMENT
Proposal from (Name)
to furnish equipment as specified to the City of Casper, Wyoming, in accordance with specifications dated:
1st day of July 2026.
BID ITEM:
I. Price bid for ONE (1) NEW 53' Box Van Trailer, as specified $
II. Trade-in allowance: NO TRADES $
III. NET COST TO THE CITY:
(Total Price) $
IV. Delivery: F.O.B. manufacturer of the City of Casper's choice within _______calendar days after award
of contract by City Council.
VI. Extended 7-year Warranties Options for the Body, list all options cost and attach a copy of all the options:
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL: $_______________________
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In addition to this proposal, the undersigned herewith submits complete information including
specifications and descriptive literature to fully describe and illustrate the equipment and accessories offered.
Incomplete bid specification will be considered non-compliant and rejected.
Bidder proposes to deliver equipment in accordance with the schedule above and agrees that liquidated
damages will be charged to him in accordance with specifications if delivery is not made in accordance with
said schedule.
A bid bond, a certified, or a cashier's check made payable to the City of Casper, Wyoming, in an amount
of 5% of the total amount of this bid is enclosed. The undersigned certifies that he understands the
specifications relating to said bid security and agrees to the conditions set forth in said specifications.
Submitted By: Title: Date:
Signature: Phone:
Email:_________________________________________________________________________________
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CITY OF CASPER, WYOMING
SPECIFICATIONS FOR
ONE (1) NEW 53' Box Van Trailer
(Approved by the City Attorney, 2025)
Dated the 1st Day of July 2026.
I. GENERAL:
The following specifications, including exhibits, attached hereto, shall constitute the minimum acceptable
specifications for the goods and/or services for which bids are requested. Bidders shall include all items
standard to article bid, whether or not specifically mentioned in these specifications.
All goods shall be new and the latest current production models meeting the terms of the specifications.
No bids may be withdrawn within thirty (30) days after the scheduled closing time for receipt of bids without
the consent of the City of Casper, Wyoming.
II. BID GUARANTY:
The City of Casper is required by Wyoming Statutes, 15-1-113, to receive a certified check, cashier's check,
bank draft upon a reputable bank, or a bid bond, if the bid is for more than one hundred and fifty thousand
dollars ($150,000), with sufficient surety in the amount of five percent (5%) of the total bid amount before it
can accept and consider any bid. Bid with deposit shall be filed with the FINANCE OFFICE, City Hall, 200 N.
David, Casper, WY 82601, securely sealed, and endorsed upon the outside of the wrapper, with a brief
statement as to the nature for which the bid is provided. Upon bid award, such surety shall be returned to the
unsuccessful bidder(s). In the case of the successful bidder, five percent (5%) surety will be retained by the City
until a proper bond or other proper bid guarantee to secure performance has been filed and approved if required
by the specifications of the bid.
III. SCHEDULE FOR DELIVERY AND LIQUIDATED DAMAGES:
Unless a schedule has been specified in the bidding documents, each bidder shall specify, in its proposal, the
time required for delivery of his goods to the place designated.
The provisions of Section II BID GUARANTY, shall apply to all bids, contracts and delivery times as
specified. Failure to enter into a contract for said bid with the city within 30 days of the award or failure to
proceed and/or deliver upon said bid or contract will result in forfeiture of bid guarantee.
IV. PLACE OF DELIVERY:
The successful bidder shall deliver the goods to the City of Casper, Casper Service Center, 1800 East "K"
Street, Casper, Wyoming, unless otherwise specified.
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V. CONDITIONS OF DELIVERY; RIGHT OF INSPECTION:
Goods, when delivered, shall be accompanied by a Statement Dealer's Certificate of Servicing and Inspection
signed by the bidder certifying that the goods have been inspected and complies in all respects to the contract.
Bidder shall attach to said statement a certificate by the manufacturer of the goods certifying that said goods
have been inspected and serviced in the event the goods are not manufactured by the bidder. The City may, in
its discretion, waive this requirement.
The City further reserves the right to make a inspection of the goods within a reasonable time after delivery to
ensure compliance with the contract. Failure by City to make such inspection or upon inspection, failure to
discover defects which cannot reasonably be discovered upon inspection, shall not constitute a waiver or be a
limitation upon any remedy which the City may have at law or in equity.
VI. WARRANTY:
Each bidder shall enclose, with their bid, a copy of the warranty which applies to the goods proposed to be
furnished. The warranty supplied will be considered by the City in determining the responsibility of the
bidders.
VII. SERVICE FACILITIES:
It is essential that repair parts and service be adequate and readily available so that the goods can be maintained
in good operating condition without protracted time loss for repairs.
The BIDDER SHALL CLEARLY STATE in his proposal the extent to which he carries a complete inventory
of repair parts and service facilities. The City reserves the right to evaluate past performance of each bidder in
analyzing the bid received and to consider such evaluation, in addition to other factors, in awarding the
contracts for equipment.
VIII. DETAILED SPECIFICATIONS:
Goods bid shall conform to the detailed specifications outlined for the various bid items, attached hereto. No
deviations from the terms of the specifications will be allowed, and such deviations shall be grounds for
rejection of any bid, provided, however, that the City may allow any deviation if it finds, in its sole discretion,
that the deviation is not a material deviation.
If bidder submits a bid using differing materials from those specified, he shall submit complete specifications
for those items, including proposed manufacturer and catalog numbers with appropriate literature. The City
may consider such specifications if it finds, in its sole discretion, that said specifications meet the intent of its
specifications set forth herein and do not differ materially from its specifications.
IX. STATEMENT OF COMPLIANCE:
Should any requirement in these specifications not be included in manufacture's specifications sheets, bidder
shall include with his bid, a statement of compliance. Failure to do so may be held as grounds for
disqualification of bid.
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X. CONSIDERATION OF BIDS:
The City of Casper, Wyoming, reserves the right to evaluate all bids received on the basis of the conformance
with these specifications, the availability of repair parts, and the adequacy of service facilities, the delivery
schedules, and other criteria as well as (net) cost, and to consider such evaluation in awarding contracts for the
furnishing of the bid items specified. The City will award the contract to the lowest responsible bidder.
XI. PAYMENT
The City shall make a lump sum payment upon delivery and acceptance of all goods bid. A complete City of
Casper voucher shall be processed for payment after an invoice is received from the vendor. Payment will be
made within forty-five (45) days pursuant to Wyoming State Statute 16-6-601.
Statute W.S. 16-6-602:
16-6-601. Definitions.
(a) As used in this article:
(i) "Agency" means any department, agency or other instrumentality of the state or of a political
subdivision of the state;
W.S. 16-6-602. Payment of agency accounts; interest.
Except as provided by contract, any agency which purchases or procures goods and services from a
nongovernmental entity shall pay the amount due within forty-five (45) days after receipt of a correct notice of
amount due for the goods or services provided or shall pay interest from the forty-fifth day at the rate of one and
one-half percent (1 1/2%) per month on the unpaid balance until the account is paid in full, unless a good faith
dispute exists as to the agency's obligation to pay all or a portion of the account.
XII. SALES TAX EXEMPTION CERTIFICATE:
The City of Casper, Wyoming, is exempted for paying the sales tax specified by Wyoming Statutes, and from
paying Federal Excise taxes. Upon request, an exemption certificate will be furnished to the successful bidder.
XIII. GOVERNING LAW:
In the event of any claim, suit, or demand which may result from a bid or bids submitted thereunder, or the
award of any contract as a result of submission of a bid, the bidder or bidders agree that Wyoming law shall
govern any such claim, suit, or demand the rights and duties of the parties thereunder.
XIV. ADDITIONAL INFORMATION:
If additional information is required, written instructions shall be issued. No oral instructions or interpretations
will be considered binding unless confirmed in the form of addenda and shall be furnished to all bidders who
shall submit a signed copy of all addenda with their bid. Please refer all questions to Dan Coryell, 1800 East
"K" Street, Casper, Wyoming, 82601, (307) 235-8410.
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