On Premise Server Backup Solution
| Agency: | Iowa State University |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 10, 2024 |
| Due Date: | Jan 31, 2024 |
| Solicitation No: | RFQ-1000926 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
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RFQ-1000926
On Premise Server Backup Solution
Issue Date: 1/10/2024
Questions Deadline: 1/18/2024 12:00 PM (CT)
Response Deadline: 1/31/2024 12:00 PM (CT)
Contact Information
Contact: Jake Miller
Address: 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Email: millerja@iastate.edu
Page 1 of 12 pages
Deadline: 1/31/2024 12:00 PM (CT)
RFQ-1000926
Event Information
Number:
RFQ-1000926
Title:
On Premise Server Backup Solution
Type:
Request for Proposal (Public)
Issue Date:
1/10/2024
Question Deadline: 1/18/2024 12:00 PM (CT)
Response Deadline: 1/31/2024 12:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting information from
qualified contractors to provide the goods and/or services described herein.
Contractors should read all materials carefully and note the due date. Contractors
must submit all questions in the "Questions" tab related to this bid opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate
time to review and submit your response prior to the deadline.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
Insurance Language - Professional Services & Software Dev (Off Campus) 09-
2021.pdf
Download
Insurance Requirements - Professional Services & Software Dev (Off Campus) 09-2021
hecvatlite304.xlsx
Download
Higher Education Community Vendor Assessment Toolkit (HECVAT) Lite Version Download, complete and attach under
the "Response Attachments" tab with your proposal.
Requested Attachments
Completed HECVAT
(Attachment required)
Attach completed Higher Education Cloud Assessment Tool (HECVAT)
Completed VPAT
(Attachment required)
Attach completed VPAT form. https://www.section508.gov/sell/vpat
Quote
(Attachment required)
Attach itemized quote that includes all setup, integration, training, maintenance, travel, and any other related costs.
This should also include cost to Iowa State University for optional additional years.
Additional Proposal Attachment
Attach any additional information if needed.
Page 2 of 12 pages
Deadline: 1/31/2024 12:00 PM (CT)
RFQ-1000926
Bid Attributes
1 Overview
Iowa State Univeristy IT Services is seeking a backup solution to provide backups of on-premises servers (physical
and virtual) and optionally, cloud and distributed cloud services (M365 services). Servers run a mix of Linux
(primarily RHEL, CentOS, and Ubuntu) and Windows as well as some direct file-share backups from third-party
applications. The backup solution will run on-premises and be hosted in the campus data center.
IT Services currently protects ~300 servers comprising ~82 TB and retains those backups for 2 weeks. Counts and
sizing for cloud and cloud services can be provided if a bidder offers that capability.
Bidders are expected to include professional services for implementation as a part of their bid. Bidders are
expected to provide sizing estimates and costs based on the existing 14-day backup retention, as well as a longer
30-day backup retention. Estimates should clearly indicate usable capacity as opposed to raw capacity and provide
average compression and deduplication ratios achieved for other similar customers.
The initial term will be 3 years with optional annual or multi year renewals at end of the initial term.
Any award and resulting agreement is dependant upon the successful of an Iowa State accessability and security
review.
2 Evaluation Criteria
The evaluation of this RFP may be based upon, but not limited to:
Ability to meet required Specifications
Ability to meet preferred specifications
Security
Ease of use and visual appeal
Total cost of ownership to Iowa State University
Availability of support
Quality of references and/or past experience
Exceptions taken to RFP Terms and conditions
Any award will depend on the successful completion of a security and accessibility review.
Read and understood
(Required: Check if applicable)
3 ----------IMPLEMENTATION AND SUPPORT----------
4 Supplier presentations
If requested, are you able to provide a presentation, at no cost to the University, demonstrating your proposed
solution? Dates and times will be mutually agreed upon, but are anticipated between January 15h and January
19th.
Yes, we are able to provide a demonstration.
(Required: Check only one)
No, we are unable to provide a demonstration.
5 Timeline
Service to be active March 1st.
Read and Understood
(Required: Check if applicable)
Page 3 of 12 pages
Deadline: 1/31/2024 12:00 PM (CT)
RFQ-1000926
6 Technical support
Describe in detail your technical support options available.
(Required: Maximum 1000 characters allowed)
7 Implementation and training
Describe the implementation and training provided including approximate timelines for completion.
(Required: Maximum 1000 characters allowed)
8 IMPLEMENTATION AND SUPPORT - Comments
Please list any items of importance including alternate dates if you are unable to meet the implementation deadline
or are unavailable during the presentation window. (optional)
(Optional: Maximum 4000 characters allowed)
9 ----------REQUIRED SPECIFICATIONS----------
1 VMware vSphere Support
0
Yes No
(Required: Check only one)
1 Azure Stack HCI Support
1
Yes No
(Required: Check only one)
1 Fine Grain restore down to file level
2
Yes No
(Required: Check only one)
1 Backup logs and Audit logs
3
Yes No
(Required: Check only one)
1 Operate without reliance on existing VM infrastructure (backups should be accessible in case of VM
4 infrastructure failure)
Yes No
(Required: Check only one)
Page 4 of 12 pages
Deadline: 1/31/2024 12:00 PM (CT)
RFQ-1000926
1 The solution must provide its own local storage hardware for primary backup
5
Yes No
(Required: Check only one)
1 Auto-protect new VMs, allow excluding by tag (or other native option to indicate exclusion)
6
Yes No
(Required: Check only one)
1 Support full, incremental, and synthetic full backups
7
Yes No
(Required: Check only one)
1 Backups should be performant without negative impact to workloads
8
Yes No
(Required: Check only one)
1 Supports compression
9
Yes No
(Required: Check only one)
2 Supports deduplication
0
Yes No
(Required: Check only one)
2 Supports encryption in flight
1
Yes No
(Required: Check only one)
2 Supports encryption at rest
2
Yes No
(Required: Check only one)
2 Full VM backups cannot require an agent on the guest OS
3
(Optional: Maximum 1000 characters allowed)
2 REQUIRED SPECIFICATIONS - Comments
4 Please list any other items of importance including any specifications that are not able to be met. Describe any
feature that could act in place of a required specification. (optional)
(Optional: Maximum 4000 characters allowed)
Page 5 of 12 pages
Deadline: 1/31/2024 12:00 PM (CT)
RFQ-1000926
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