ON-CALL TREE SERVICES - RFP 2026-011

City of Tucker
Request for Proposal
RFP 2026-011
ON-CALL EMERGENCY AND NON-EMERGENCY
TREE SERVICES
BID MANUAL
City of Tucker
1975 Lakeside Parkway, Suite 350
Tucker, Georgia 30084

City of Tucker Request for Proposal
RFP 2026-011
On - Call Emergency and Non-Emergency Tree Services
INVITATION: The City of Tucker is now accepting proposals for qualified contractors to provide
emergency and non-emergency tree services throughout the City of Tucker under the direction of
the City's Public Works and Parks Department. Proposals will be accepted until the date and time
listed below and will be awarded to the most responsible and responsive proposer(s) submitting
proposal(s) which are deemed to be the most advantageous to the city. Addenda and updates to this
bid manual will be posted on the City of Tucker website http://tuckerga.gov/bids or may be
requested by emailing procurement@tuckerga.gov.
BID ACTIVITY SCHEDULE
RFP Issued March 10, 2026
Pre-Bid Conference N/A
Deadline for Questions March 31, 2026, at 1:00pm EST
Responses to Questions Posted (Addenda) April 3, 2026
Proposal Deadline April 16, 2026, at 1:00pm EST
Scoring by Evaluation Committee April 17-24
Award at Council Meeting June 8, 2026 (Tentative)
SCOPE OF WORK: Refer to Exhibit A.
PRE-PROPOSAL CONFERENCE: N/A
QUESTIONS: Submit all questions in writing to procurement@tuckerga.gov. Reference RFP 2026-
011 in the subject line of the email.
ADDENDA: Responses to the questions received will be by addenda and will be posted on the
City website www.tuckerga.gov/bids. The signed acknowledgement issued with each addendum
must be submitted with the proposal. It is the vendors' responsibility to verify if any addenda were
created.
SUBMITTAL REQUIREMENTS: Consultant shall submit RFP Response electronically to
procurement@tuckerga.gov so that it is received no later than April 16, 2026 at 1:00pm EST with
the subject line "Submittal: RFP 2026-011". The email must contain the vendor's contact
information. The submittal shall be two PDF files:
1. The proposal shall be named "<Company Name>.RFP 2026-011.Bid Submittal.pdf".
2. The Cost Proposal shall be named "<Company Name>.RFP 2026-011.Cost Proposal.pdf"
The submittal email will be opened to confirm receipt of the submittal; however, the attached PDF
files will remain unopened until the public opening.
Page 2 of 16

PROPOSAL OPENING: All proposals received prior to the deadline will be opened publicly on
April1 16, 2026 at 1:00pm EST at Tucker City Hall located at 1975 Lakeside Parkway, Suite 350,
Tucker GA. A listing of submittals received prior to the bid deadline will be posted on the City
website www.tuckerga.gov/bids following the opening of the proposals.
DOCUMENT SUBMITTAL REQUIREMENTS:
1. Proposal, including understanding and approach, related experience and references,
personnel qualifications.
2. Cost Proposal / Fee Schedule (provided)
3. W-9 Form (provided)
4. Certificate of Insurance
5. Equipment List
6. Notarized E-Verify Affidavit Form (provided)
7. Notarized Oath of Non-Collusion (provided)
8. Acknowledgement of Addendum issued with each Addendum.
9. Contact Information Form (provided)
All responses must be received electronically by the Bid Deadline. (Addenda will show any
schedule updates). No bids will be received orally, by phone, or by sealed paper documents. Only
electronic bids in accordance with submittal requirement instructions will be accepted. Late bids
will not be considered. Bids received after the bid deadline will be filed unopened. The City of
Tucker reserves the right to reject any and all bids or any part, to waive any formalities to make
an award and to re-advertise in the best interest of the City. The City reserves the right to consider
past performance in determining the responsibleness of bidders.
The City reserves the right to negotiate pricing with the top scoring bidder and may, in its
discretion, award a contract to the responsible and responsive proposer submitting the proposal
which is deemed to be the most advantageous to the City, price and other factors being considered,
as described in the selection criteria.
Page 3 of 16

SCOPE OF WORK
EXHIBIT A
City of Tucker Request for Proposal
RFP 2026-011 On-Call Emergency and Non-Emergency Tree Services
INTRODUCTION
The City of Tucker (City) is seeking qualified contractors to provide emergency and non-
emergency tree services for the City of Tucker Public Works and Parks departments in
accordance with terms outlined in this Request for Proposal. The City intends to select more
than one contractor through a qualification-based selection process and intends to execute one-
year contracts with three optional one-year extensions beginning July 1, 2026. Services will
be requested by the City on as as-needed basis.
A. DETAILED SCOPE OF WORK
a. EMERGENCY RESPONSE TREE REMOVAL
The Contractor shall be available to respond on an emergency basis 24 hours a day,
weekdays, weekends and on holidays to remove, trim trees or vegetation in the City
Rights-of-way or parks that pose a hazard to public or private property and the traveling
public. Upon notification by the City of Tucker's Public Works Department, the
Contractor will respond within two (2) hours with appropriate staff and equipment as
outlined in this scope, to the location of the hazard.
The contractor shall provide at a minimum, a crew capable of completing the work in
a timely manner which could include a standard maintenance crew consisting of a
minimum of three (3) people, one (1) chipper and truck, and one (1) aerial tower truck
(bucket truck). One (1) crane truck with one (1) operator shall also be available on an
as needed basis. This crew shall be able to respond within two hours of notification. In
the event of multiple emergencies, additional crews may be added as requested by the
Director of Public Works or his designee.
The Contractor will remove the hazard from the Right-of-way as directed. The
contractor may need to coordinate with local utilities to confirm electrical and other
utility lines are de-energized prior to work. The Contractor will also remove any and
all debris associated with the removal of the hazard including but not limited to logs,
branches, leaves, saw dust, and limbs; and will dispose of said debris legally and
responsibly.
The Contractor will be required to provide all appropriate traffic control, to include but
Page 4 of 16

not limited to flaggers, cones, barricades, required in the current edition of the Manul
of Uniform Traffic Control Devices (MUTCD).
b. NON-EMERGENCY GENERAL TREE SERVICE
Contractor will provide all necessary labor, tools, implements, equipment, material,
and supplies needed to complete the contracted work and to properly dispose of all
materials generated in the course of the work. Chipper trucks will be considered
standard equipment and should be included in all pricing as standard equipment. Work
will consist of tree pruning, tree removal, and stump grinding in various locations
throughout the City of Sandy Springs as/or as directed by the Director of Public Works
or his designee.
Upon notification by the Director of Public Works or his designee, the Contractor will
schedule and perform the requested services within one week (5 business days), or at a
time mutually agreed upon by the City of Tucker and the Contractor. If the Contractor
chooses to do non-emergency work on a weekend or holiday, notification is required
prior to beginning work and shall be completed at no extra charge.
The Contractor will be required to provide all appropriate traffic control, to include but
not limited to flaggers, cones, barricades, required in the current edition of the
MUTCD.
The Contractor will be required to conduct a site visit for all requested services prior to
preforming service and will provide a price quote upon request.
The contractor may need to coordinate with local utilities to confirm electrical and other
utility lines are de-energized prior to work.
Contractor shall legally dispose of all waste material generated through tree trimming
and tree and tree stump grinding operations. By request of the City, the Contractor
maybe required to provide a report of the amount in tons of material disposed and where
that material was disposed to.
c. TREE PRUNING
All trees shall be pruned, which include having crown cleaning, crown thinning, crown
raising, mistletoe removal. Any additional requirements shall be communicated by the
Director of Public Works or his designated representative. The contractor will be
required to provide all appropriate traffic control, to include but not limited to flaggers,
Page 5 of 16

cones, and barricades, required in the current edition of the MUTCD. The awarded
contractor(s) shall also have a licensed ISA arborist on staff and be on site when the
location requires it.
Pruning cuts shall apply to all branches one (1) inch in diameter or greater unless
otherwise directed. All pruning practices shall follow last version of the ANSI A300
Pruning Standards and the Z.133.1
Crown Cleaning is the removal of dead, dying, diseased, broken, crowded, crossing,
weakly attached, low vigor branches, water sprouts from the trees crown, and suckers
from the base. All dead wood one {1) inch in diameter and greater shall be removed.
All water sprouts and suckers shall be removed.
Crown Thinning is the selective removal of unwanted live branches and limbs in order
to provide more light and air penetration through the tree and/or lighten the weight of
the remaining branches. Thinning cuts shall be made at all times unless otherwise
indicated by the City Arborist or designated representative. When thinning mature tree
never remove more than one fourth (1/4) of the live foliage unless otherwise Indicated
by the City Arborist or designated representative.
Crown Raising is the removal of lower branches in order to provide clearance for
buildings, vehicles, pedestrians and vistas. Branches shall be removed as necessary to
provide a minimum of fourteen (14) feet clearance over the street and a minimum of
ten (10) feet over the sidewalk, unless otherwise indicated by the City Arborist or
designated representative. This includes removal of all suckers and basal sprouts.
d. TREE REMOVALS AND STUMP GRINDING
Tree removals with stump grinding shall be as directed by the Director of Public Works
or his designee. All above ground parts of the tree shall be removed. Stumping shall be
as Indicated below. Prior to beginning work the contractor shall measure and confirm
the width of the stump with the Director of Public Works of his designee.
Stump Grinding Requirements shall be as follows:
* The tree stumps shall be ground to a minimum depth which completely removes
the heart of the stump and the roots are separated by at least eighteen (18}
inches, or ground to minimum depth of eighteen (18) inches and minimum
width of eighteen (18) inches past the edge of the stump at ground level,
whichever is greater.
* All surface roots within a six (6) foot radius of the center of the stump shall be
Page 6 of 16

removed.
* All surface roots within three (3) feet of the sidewalk shall be removed.
* No damage is allowed to the lawn further than six (6) inches from any removed
surface root. Contractor will be responsible for the repair of any ruts or other
damage that might be caused during the execution of this contract.
* The void created during the stump grinding process shall be backfilled the same
day the stump is removed. If left unattended prior to backfilling, barricades or
road cones shall be placed around the hole, in a manner that provides adequate
warning to the general public.
* The Contractor will be required to provide all appropriate traffic control, to
include but not limited to flaggers, cones, barricades, required in the current
edition of the MUTCD.
* Ground wood chips from the stump removal shall be used with imported loamy
soil (free of woodchips and debris) to backfill the hole. A mix of 40% wood
chips and 60% loamy shall be used for backfill purposes, leaving a two (2) to
three (3) inch mound of mix to allow for settling. All extra chips shall be
disposed of by the contractor. All areas around the removed stump with backfill
shall be graded to match the existing grade of the area.
* Utilities shall be explored, including underground irrigation. At a minimum a
locate ticket with GA811 will be required.
e. PROTECTION FROM OVERHEAD AND UNDERGROUND UTILITIES
* Removal of branches that touch television utility lines. (If a branch that is to be
trimmed comes in contact with an energized power line, then the power
company shall be notified for removal.)
* Removal of branches extending over houses and other buildings or major
branches within five feet of structures unless otherwise indicated by the
Director of Public Works or his designee.
B. DETERMINATION OF NON-EMERGECNY AND EMERGENCY SERFICES
The City of Tucker regular working days and hours are Monday through Friday, 9:00am -
5:00pm. The following is a list of City of Tucker holidays:
* New Year's Day
* Martin Luther King, Jr. Day
* President's Day
* Memorial Day
* Juneteenth National Independence Day
Page 7 of 16

* Independence Day
* Labor Day
* Columbus Day
* Veterans Day
* Thanksgiving Day
* Day after Thanksgiving Day
* Christmas Eve
* Christmas Day
Work requests within the regular working days and hours will be considered Non-
Emergency services and paid at the Non-Emergency rates.
Work requests outside the regular working days and hours or on holidays will be
considered Emergency services and paid at the Emergency rates.
Each year, the City of Tucker will provide the awarded contractor with a list of approved
holiday dates.
*** END OF EXHIBIT A ***
Page 8 of 16

C. RFP STANDARD INFORMATION
1. Authority
This RFP is issued under the authority of the Purchasing Division of the City of Tucker.
The RFP process is a procurement option allowing the award to be based on stated
evaluation criteria. The RFP states the relative importance of all evaluation criteria. No
other evaluation criteria, other than as outlined in the RFP, will be used.
2. Offeror Competition
The City encourages free and open competition among offerors. Whenever possible, the
City will design specifications, proposals, and conditions to accomplish this objective,
consistent with the necessity to satisfy the City's need to procure technically sound, cost
effective services and supplies.
3. Receipt of Proposals and Public Inspection
(a) Public Information
All information received in response to this RFP, including copyrighted material, is
deemed public information and will be made available for public viewing and copying
shortly after the time for receipt of Proposals has passed with the following four
exceptions: (1) bona fide trade secrets meeting confidentiality requirements that have
been properly marked, separated and documented; (2) matters involving individual safety
as determined by the City of Tucker (3) any company financial information requested by
the City of Tucker to determine Contractor responsibility, unless prior written consent
has been given by the offeror; and (4) other constitutional protections.
(b) Procurement Officer Review of Proposals
Upon opening the Proposals received in response to this RFP, the procurement officer in
charge of the solicitation will review the Proposals and separate out any information that
meets the referenced exceptions in Section 3.a. above, providing the following conditions
have been met:
* Confidential information is clearly marked and separated from the rest of the
Proposals.
* The Proposals do not contain confidential material in the cost or price section.
* An affidavit from an offeror's legal counsel attesting to and explaining the
validity of the trade secret claim is attached to each Proposal containing trade
secrets.
Information separated out under this process will be available for review only by the
procurement officer, the evaluation committee members, and limited other designees.
Offerors must be prepared to pay all legal costs and fees associated with defending a
claim for confidentiality in the event of a "right to know" (open records) request from
Page 9 of 16

another party.
4. Classification and Evaluation of Proposals
(a) Determination of Responsive or Nonresponsive
All Proposals will initially be classified as either "responsive" or "nonresponsive".
Proposals may be found nonresponsive any time during the evaluation process or
contract negotiation if any of the required information is not provided; the submitted
price is found to be excessive or inadequate as measured by criteria stated in the RFP; or
the Proposals is not within the plans and specifications described and required in the
RFP. If a Proposal is found to be nonresponsive, it will not be considered further.
(b) Determination of Responsibility
The procurement officer will determine whether an offeror has met the standards of
responsibility. Such a determination may be made at any time during the evaluation
process and through contract negotiation if information surfaces that would result in a
determination of nonresponsibility. If an offeror is found nonresponsible, the
determination must be in writing, made a part of the procurement file, and mailed to the
affected offeror.
5. City's Rights Reserved
Issuance of the RFP in no way constitutes a commitment by the City of Tucker to award
and execute a contract. Upon determination such actions would be in its best interest, the
City, in its sole discretion, reserves the right to:
* cancel or terminate this RFP;
* reject any or all Proposals received in response to this RFP;
* waive any undesirable, inconsequential, or inconsistent provisions of this RFP which
would not have significant impact on any proposal;
* not award if it is in the best interest of the City not to proceed with contract execution;
or
* if awarded, terminate any contract if the City determines adequate City funds are not
available.
6. General Information
1. Only those firms or teams with the necessary resources and a commitment to
complete all work according to the specifications in the Scope of Work should submit
a Proposal.
2. The City may select the best qualified contractor(s) based on the information received
from interested companies as a result of this solicitation.
Page 10 of 16