On-Call Tree Services

TOWN OF ENFIELD, CONNECTICUT
REQUEST FOR PROPOSALS
DEPARTMENT OF PUBLIC WORKS
ON-CALL TREE SERVICES
April 09, 2026
Sealed proposals for the services named above will be received at the office of the Director of Finance
until 11.00 a.m. EST on Thursday, April 30, 2026. Thereafter, proposals will be opened in public and read
aloud or opened and read aloud pursuant to the applicable provisions of the Governor's Executive
Orders. Responses received after that date and time will not be accepted.
Beginning Thursday, April 09, 2026, specifications and proposal documents may be obtained from
Carl Johnson, Deputy Director of Public Works - Capital Projects & Administration, at (860) 763-8806
or the Town's website, https://enfield-ct.gov/Bids.aspx.
The Town of Enfield reserves the right to accept or reject any, all, or any part of proposals, to waive
formalities or informalities, and to make an award that is deemed to be in the best interests of the
Town.
The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small and
women-owned business enterprises are encouraged to respond.
John A. Wilcox,
Director of Finance
EOE/AA

TOWN OF ENFIELD, CONNECTICUT
REQUEST FOR PROPOSALS
DEPARTMENT OF PUBLIC WORKS
ON-CALL TREE SERVICES
STANDARD INSTRUCTIONS
1. INTRODUCTION
The Town of Enfield is soliciting proposals for the above-named services. If there are any
conflicts between the instructions in these Standard Instructions and any other proposal
document(s), these Standard Instructions shall prevail.
2. KEY EVENT DATES
Advertisement of Request for Proposals April 09, 2026
Public Proposal Opening 11:00 a.m. EST, April 30, 2026
Proposal Awarded (Not Definite) Week of May 04, 2026
Commencement of Work See Work Description
3. OBTAINING PROPOSAL DOCUMENTS
Beginning Thursday, April 09, 2026, proposal documents will be available electronically,
at no cost, by email request to cajohnson@enfield.org or on the Town's website at
https://www.enfield-ct.gov/bids.aspx. Any questions concerning the project named
above should be directed to Carl Johnson, Deputy Director of Public Works - Capital
Projects & Administration, at (860) 763-8806 .
4. PROPOSAL SUBMISSION INSTRUCTIONS
One (1) original and two (2) copies of all proposals must be submitted in a sealed
envelope clearly marked "On-Call Tree Services". If forwarded by mail or courier, the
sealed envelope must be addressed to "Director of Finance, Town of Enfield, 820 Enfield
Street, Enfield, Connecticut 06082". Proposals must be at the office of the Director of
Finance by the time of the Public Proposal Opening date noticed in Section 2 entitled,
Key Event Dates. Since all submissions must be date and time-stamped, the Finance
Department will only accept proposals Monday through Friday, from 9:00 a.m. to 5:00
p.m. EST (excluding holidays). Postmarks are NOT an acceptable waiver of this policy.
Corrections and/or modifications received after the first proposal is publicly opened will
NOT be accepted.
a. Ditto marks or words such as "SAME" on the Proposal Form are NOT considered writing
and must not be used.
b. All information must be submitted in ink or typewritten. Mistakes may be crossed out
and corrections inserted. Corrections must be initialed by the person signing the
proposal.
c. Proposal(s) are considered valid for ninety (90) days after proposal(s) are opened.
Proposers may not withdraw, cancel, or modify their proposal for a period of ninety
(90) days after proposal(s) are opened.
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STANDARD INSTRUCTIONS (CONTINUED)
d. Proposals must be signed by an authorized person representing the legal entity of the
firm submitting the proposal.
e. The inability to meet any specified requirements must be stated in writing and
attached to the Proposal Form or written on the Proposal Form.
5. PRESUMPTION OF PROPOSER BEING FULLY INFORMED
At the time the first proposal is opened, each Proposer is presumed to have read and be
thoroughly familiar with all proposal and contract documents. Failure or omission of the
Proposer to receive or examine any information shall in no way relieve any Proposer
from obligations with respect to their proposal.
6. INTERPRETATION OF ACCEPTABLE WORK
The specifications, proposal and contract documents are to be interpreted as meaning
those acceptable to the Town of Enfield. Any substantive changes or interpretations will
be issued by the Town in writing as an addendum.
7. TAX EXEMPTIONS
The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use
taxes. Firms shall avail themselves of these exemptions.
8. INSURANCE
Provider shall agree to maintain in force at all times during the contract the following
minimum coverage. Insurance shall be written with Carriers approved in the State of
Connecticut and with a minimum AM Best's Rating of "A" VIII. In addition, all Carriers are
subject to approval by the Town of Enfield. Minimum Limits:
a. Commercial General Liability Each Occurrence $1,000,000 and $2,000,000
Aggregate. Town of Enfield shall be named as an Additional Insured on a primary
non-contributory basis for ongoing and completed operations. Waiver of
Subrogation to be provided.
b. Auto Liability Combined Single Limit $1,000,000 for all owned, hired, and non-owned
vehicles for property damage and liability. Proof of Inland Marine coverage. Town of
Enfield shall be named as an Additional Insured on a primary non-contributory basis.
Waiver of Subrogation to be provided.
c. Pollution Liability coverage to be provided with a $1,000,000 limit and $1,000,000
aggregate. The Town of Enfield shall be named as an Additional Insured. Waiver of
Subrogation to be provided.
d. Umbrella/Excess Liability $5,000,000 per occurrence and $5,000,000 Aggregate. General
Liability, Auto Liability and Workers' Compensation to be listed as underlying coverages.
Umbrella/Excess Liability to follow form with respect to Additional Insured on a primary
non-contributory basis and Waiver of Subrogation.
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STANDARD INSTRUCTIONS (CONTINUED)
e. Workers' Compensation - For all the employees employed on said Work shall be
maintained in accordance with Connecticut's Workers' Compensation Act. In case
any class of employees engaged in hazardous Work under the contract at the site of
the Work is not protected under the Workers' Compensation Act, the CONTRACTOR
shall provide Workers' Compensation Insurance for the protection of its
employees not otherwise protected. Waiver of Subrogation to be provided.
f. A thirty (30) day Notice of Cancellation applies for the Town of Enfield. If any
policy is written on a "Claims Made" basis, the policy must be continually renewed
for a minimum of five (5) years from the completion date of this contract. If the policy
is replaced and/or the retroactive date is changed, then the expiring policy must be
endorsed to extend the reporting period for claims for the policy in effect during the
contract for five (5) years from the completion.
g. Exceptions to the Town's Insurance requirements are subject to the sole discretion
of the Town of Enfield.
If any policy is written on a "Claims Made" basis, the policy must be continually renewed
for a minimum of two (2) years from the completion date of this contract. If the policy is
replaced and/or the retroactive date is changed, then the expiring policy must be
endorsed to extend the reporting period for claims for the policy in effect during the
contract for two (2) years from the completion date.
Where permitted by law, the Contractor shall defend, indemnify, and hold harmless the
Town of Enfield and all of its officers, employees, and agents from all suits, actions, or
claims of any character, name, or description brought for or on account of any injury or
damage caused to any person or property as a result of, in connection with, or pursuant
to the performance of the Contractor, including all costs incurred by the Town of Enfield
in defending itself against such claims or actions, in proportion to the extent that the
Contractor is held liable for same by an arbiter of competent jurisdiction. As much of
any money that may be due to the Contractor under the Contract as the Town of Enfield
considers necessary for the purpose of such indemnification or holding the Town of
Enfield harmless may be retained for such use by the Town of Enfield; and the
Contractor's surety bonds may be held until such suit or suits, action or actions, claim or
claims, as aforesaid, shall have been settled and until the Contractor has furnished to
the Town of Enfield suitable evidence to that effect. Such indemnity shall not be limited
by reason of any insurance coverage required under the Contract.
9. PROPOSAL BOND
Proposers are required to furnish a proposal surety at the time the first proposal is
opened in the amount of five thousand ($5,000.00) dollars. The proposal surety should
be in one of the following three (3) forms: (a) a bank certified check, (b) a bank check, or
(c) a surety company bond. The surety company must be authorized to write such surety
bonds in the State of Connecticut. Checks or bonds must be drawn to the order of "Town
of Enfield, Attention Finance Director".
10. PERFORMANCE BOND AND PAYMENT BOND
To ensure the faithful execution of this Request for Proposals according to its provisions,
the Contractor awarded this proposal must provide to the Town of Enfield, at the
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STANDARD INSTRUCTIONS (CONTINUED)
Contractor's expense, a Performance and Payment Bond in the amount of five thousand
($5,000.00) dollars. The bonds must be issued by a company authorized to write such
surety bonds in the State of Connecticut. The bonds shall be drawn to the order of the
"Town of Enfield, Attention Finance Director", and delivered to the Town prior to
commencement of work. On projects less than fifty thousand ($50,000) dollars the
Contractor may substitute the performance bond (but not the payment bond), for a
bank certified check or a bank cashier's check in the amount of five thousand ($5,000.00)
dollars.
11. PERMITS
The Contractor is solely responsible for obtaining all required permits, obtaining all
necessary inspections and approvals, and for satisfying any and all fees. The Town will
waive all Town of Enfield fees for building permits and inspections.
12. FAIR EMPLOYMENT PRACTICES
The Proposer agrees not to discriminate against any employee or applicant for
employment in the performance of this proposal's work with respect to hire, tenure,
terms, conditions, or privileges of employment due to race, sex, age, religion, national
origin, or other conditions proscribed by State or Federal law.
13. AWARDING THE CONTRACT
a. The Town of Enfield reserves the right to accept or reject, any, all, or any part of this
proposal, to waive formalities or informalities, and to make an award that is deemed
to be in the best interests of the Town.
b. It is the Town's policy not to award to those who owe Town of Enfield prior year(s)
property taxes.
c. The "Proposal Awarded" date in Section 2 entitled, Key Event Dates, is the date the
proposal is anticipated to be awarded. It is not a date certain.
14. MODIFICATIONS AND ADDENDA
The Town may, before or after proposal opening and in its sole discretion, clarify,
modify, amend, or terminate this RFP if the Town determines it is in the Town's best
interest. Any such action shall be affected by a posting on the Town's website,
https://www.enfield-ct.gov/bids.aspx. Each respondent is responsible for checking the
Town's website to determine if the Town has issued any addenda and, if so, to complete
its proposal documents in accordance with the RFP as modified by the addenda.
15. TERM OF CONTRACT
It is anticipated that the initial Contract period shall be from July 1, 2026 through June
30, 2027. The Town shall have the option to renew the contract for two (2) additional one
(1) year terms upon thirty (30) days' notice to the Vendor. The total contract period,
including all options for renewal, shall not exceed thirty-six (36) months. If the Town
exercises its option to renew this contract, it will provide written notice to the Contractor
thirty (30) days prior to the commencement of the renewal term.
16. STANDARD FORM OF CONTRACTUAL AGREEMENT
The Town of Enfield intends to enter into the Town's standard contract with the
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STANDARD INSTRUCTIONS (CONTINUED)
successful proposer, a sample of which is attached hereto. The contract will include and
incorporate the provisions of this Request for Proposals, including the Standard
Instructions; Scope of Work; and the Proposal Form submitted by the successful
proposer. In the event of any conflict between the Request for Proposals and the
successful Proposer's Proposal Form, the RFP shall prevail.
17. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)
The successful Proposer shall follow all applicable rules and regulations as set forth in
29 Code of Federal regulations (CFR). Prior to the commencement of any work
performed pursuant to this RFP, the successful Proposer shall provide to the Director of
Public Works with a listing and description of all appropriate safety programs.
END OF STANDARD INSTRUCTIONS
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SCOPE OF WORK (CONTINUED)
TOWN OF ENFIELD, CONNECTICUT
REQUEST FOR PROPOSALS
DEPARTMENT OF PUBLIC WORKS
ON-CALL TREE SERVICES
SCOPE OF WORK
1. SELECTION PROCESS
The Town of Enfield's past experience with a firm will be taken into consideration when
awarding a contract under this Request for Proposals. The Town of Enfield reserves the right to
conduct interviews with the Contractors. The contract will be awarded to the most qualified
and responsible Contractor for the most reasonable cost. To qualify as responsible, a
prospective Contractor must meet the following criteria as they relate to this Request for
Proposals:
a. Background statement on who the Contractor is, discipline capabilities, principals, staff
availability, location and financial stability.
b. Qualifications and position with firm of those individuals who will be assigned to the
work. Include resume of key personnel.
c. Provide a list of similar tree services work with references, names and addresses.
References must include the contact person and telephone number.
d. Concluding statements as to why your team is best qualified to meet the needs of the
Town and why your team should be selected.
e. Additionally, all interested teams must submit a detailed statement including the
organizational structure under which the team proposes to conduct business. Proposed
sub-consultants shall be clearly identified. The relationship to any "parent" Contractor
or subsidiary Contractors, with any of the parties concerned, must be clearly defined.
f. A State of Connecticut Arborist license in accordance with General Statute (GCS) 23-
61a is necessary to quote on or perform tree trimming or pruning under this proposal. Please
include a copy of the license with proposal.
g. The successful Contractor shall provide copies of Certified Criminal Background Checks
issued by the Connecticut State Police for all employees, prior to the employee working
under this proposal.
h. The Contractor shall comply with current OSHA and ANSI standards.
Any questions concerning this Request for Proposals are to be directed to Carl Johnson,
Deputy Director of Public Works - Capital Projects & Administration, 40 Moody Road, Enfield,
CT 06082, (860)763-8806.
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SCOPE OF WORK (CONTINUED)
2. CONTENTS OF PROPOSAL
a. An overall introduction to the proposal.
b. An overall work plan for achieving compliance with the minimum requirements of the
Request for Proposals.
c. An explanation of the role of the Contractor as it relates to Town staff, including the
division of work between the Contractor and Town staff.
d. The Proposal Form listing the rates and fees for the services listed therein.
e. Identification and background of the Contractor's personnel involved.
f. A list of clients for whom the Contractor has performed services similar to those
described in this Request for Proposals.
g. The proposal shall be signed by an individual authorized to bind the Contractor. It should
include name, title, address, e-mail address and telephone number of individuals with
authority to negotiate and contractually bind the company, and who can also be
contacted during the period of proposal evaluation.
h. The successful Contractor must submit a statement of the firm's Equal-Opportunity and
Affirmative Action policies.
3. WORK DESCRIPTION
The services required shall involve various on-call tree services, from removal to trimming,
on trees located on Town property.
a. Two (2) day reporting from the time the Contractor is notified to perform work on trees
within the Town.
b. If service is required on less than five (5) trees, the Town will request the Contractor to
schedule the work within ten (10) working days.
c. Emergency service shall be on a twenty-four (24)-hour notice basis. These cases would
include storm and vehicle damage where the work exceeds that of Town forces.
d. "Normal business hours" means 7:00 a.m. to 5:00 p.m., Monday through Friday,
(excluding legal holidays). "Outside normal business hours" means Saturdays,
Sundays, legal holidays and all times other than normal business hours on Monday
through Friday.
END OF SCOPE OF WORK
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TOWN OF ENFIELD, CONNECTICUT
REQUEST FOR PROPOSALS
DEPARTMENT OF PUBLIC WORKS
ON-CALL TREE SERVICES
PROPOSAL FORM [REQUIRED RESPONSES]
Under penalty of perjury and other remedies available to the Town of Enfield, the undersigned
certifies this proposal is submitted without collusion and all responses are true and accurate. If
awarded this proposal, it is agreed this forms a contractual obligation to provide services at fees
specified in this Proposal Form, subject to and in accordance with all instructions, proposal and
contract documents, including any addenda, which are all made part of this proposal.
ITEM 1. Tree Removal per hour: $
per day: $
ITEM 2. Tree removal with an additional per hour: $
climbing arborist*
per day: $
ITEM 3. Tree trimming crew consisting of: per hour: $
one operator for a 65-foot
minimum aerial lift; one climbing per day: $
arborist; one chipper with 12 inch
feeding capacity; equipment for
tree pruning or removals*
ITEM 4. Stump removal unit cost 0"-12": $
13"-24": $
25"-36": $
36"+ $
ITEM 5. Outside of normal business hours per hour: $
Emergency call out
ITEM 6. Tri-axle log loader with 50 full load**: $
cubic yard container
*A State of Connecticut Arborist License is necessary to quote items. A copy of valid license
must be included with the proposal.
** Contractor to transport and dispose of cut down trees and trimmings.
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PROPOSAL FORM (CONTINUED)
TOWN OF ENFIELD, CONNECTICUT
REQUEST FOR PROPOSALS
DEPARTMENT OF PUBLIC WORKS
ON-CALL TREE SERVICES
PROPOSAL FORM [REQUIRED RESPONSES]
Signature of Authorized Person Date
Printed Name of Authorized Person
Company Title of Authorized Person
Name of Company
Address of Company
City, State, and Zip Code
Telephone Number Email Address
END OF PROPOSAL FORM
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