ON-CALL TRAFFIC SURVEY CONSULTING SERVICES

Internal
Finance Department
General Services Division
REQUEST FOR PROPOSALS (RFP)
Specification No. 26-11789-C
FOR
ON-CALL TRAFFIC SURVEY CONSULTING SERVICES
PROPOSALS WILL NOT BE OPENED AND READ PUBLICLY
Dear Proposer:
The City of Berkeley is soliciting written proposals from qualified firms or individuals to perform traffic speed
surveys, volume counts, classification studies, and other traffic engineering data collection at various citywide
locations on an as-needed basis on June 16, 2026. As a Request for Proposal (RFP) this is not an invitation to bid
and although price is very important, other factors will be taken into consideration.
The project scope, content of proposal, and vendor selection process are summarized in the RFP (attached).
Proposals must be received no later than 2:00 pm, on Tuesday, June 16, 2026. Proposals are to be sent via
email with the "Specification No. 26-11789-C and ON-CALL TRAFFIC SURVEY CONSULTING
SERVICES" clearly indicated in the subject line of the email. Please submit one (1) PDF of the technical Proposal
with the filename saved as, "Proposal: Vendor Name - YY-#####, ON-CALL TRAFFIC SURVEY
CONSULTING SERVICES." Corresponding pricing proposal shall be submitted as a separate document with the
filename saved as, "Pricing: Vendor Name - YY-#####, ON-CALL TRAFFIC SURVEY CONSULTING
SERVICES."
Email Proposals to:
City of Berkeley
Finance Department/General Services Division
Solicitations@berkeleyca.gov
Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not
conform to the requirements specified herein will not be considered. Issuance of the RFP does not obligate the City
to award a contract, nor is the City liable for any costs incurred by the proposer in the preparation and submittal of
proposals for the subject work. The City retains the right to award all or parts of this contract to several bidders, to
not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the
proposer has read the RFP and understands all the requirements and conditions.
For questions concerning the anticipated work, or scope of the project, please contact Areli Balderrama,
Associate Planner, via email at Abalderrama@berkeleyca.gov no later than June 1, 2026. Answers to questions
will not be provided by telephone or email. Answers to all questions or any addenda will be posted on the City of
Berkeley's site at Bid & Proposal Opportunities | City of Berkeley (berkeleyca.gov). It is the vendor's responsibility
to check this site. For general questions concerning the submittal process, contact purchasing at 510-981-7320.
We look forward to receiving and reviewing your proposal.
Sincerely,
Henry Oyekanmi
2180 Milvia Street, Berkeley, CA 94704 Tel: 510.981.7320 TDD: 510.981.6903
E-mail: purchasing@berkeleyca.org Website: cityofberkeley.info/finance/

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City of Berkeley Specification No. 26-11789-C Page 2 of 32
On-Call Traffic Survey Consulting Service Release Date 05/05/2026
Finance Director
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City of Berkeley Specification No. 26-11789-C Page 3 of 32
On-Call Traffic Survey Consulting Service Release Date 05/05/2026
I. BACKGROUND/SUMMARY
The City of Berkeley regularly conducts traffic studies to support its goals and objectives. These studies are
initiated through the Capital Improvement Program (CIP) process and in response to community requests. In
addition, the City provides traffic data to partner agencies as needed.
Currently, the City does not have in-house data-collection capabilities; therefore, an on-call traffic data-
collection vendor is essential to deliver this critical service. Requests for traffic surveys are sporadic and vary
seasonally, depending on community inquiries and the phase of CIP projects. While the frequency of these
requests is unpredictable, they are largely driven by public requests and project needs.
II. SCOPE OF SERVICES
The City of Berkeley wishes to hire a consultant to perform traffic speed surveys, volume counts,
classification studies, and other traffic engineering data collection at various citywide locations on an as-
needed basis. The City desires a vendor with specialized experience in data collection and the ability to
provide a variety of solutions using innovative strategies. Under the direct supervision of the City's Public
Works Transportation Division staff, the consultant will provide on-call traffic survey services to the City.
A. Project Term and Contract Amount: The on-call traffic survey consulting service would be for a three-
year period beginning from July 1st, 2026, and ending June 30th, 2029, with an option for two one-year
extensions. The contract is expected not to exceed approximately $80,000 per year (a total of $640,000 for
the three-year duration and five one-year extensions).
B. Typical Data Collection: Collect traffic data for locations throughout the City of Berkeley as requested, in a
timely manner, performing any or all of the following, according to a schedule to be approved by the
Transportation Division:
1. Perform 24-hour traffic volume counts on an hourly basis in each direction separately, categorized under
13 classifications (Motor Bikes, Cars & Trailers, 2 Axle Long, Buses, 2 Axle 6 Tire, 3 Axle Single, 4
Axle Single, < 5 Axle Double, 5 Axle Double, >6 Axle Double, <6 Axle Multiple, 6 Axle Multiple, >6
Axle Multiple) and also indicate vehicles not classified;
2. Perform 24-hour speed machine counts on an hourly basis in each direction separately, to be grouped
under the following mph groups: 1-10, 11-15, 16-20, 21-25, 26-30, 31-35, 36-40, and 41-999 mph;
3. Perform intersection turning movement counts (motor vehicles, bicycles and pedestrians);
4. Perform "before" and "after" studies in conjunction with rectangular rapid flashing systems
(RRFB)/flashing beacon systems/in-pavement crosswalk lighting systems, per guidelines in Exhibit-B,
attached and other projects at the direction of the City Traffic Engineer.
5. Complete engineering and traffic radar speed surveys in accordance with the California Vehicle Code
(CVC), Section 627 and in dry conditions, to allow legal use of radar for speed enforcement (except
accident data); and
6. Gather roadway segment speeds, observed by use of radar, laser or similar device as needed.
7. Perform other similar traffic counting services.
C. Traffic Counting Standards: Traffic counts shall be conducted in Berkeley as follows:
* 24-Hour Counts: Conduct for at least two full days (48 hours) on Tuesday, Wednesday, or Thursday in
both directions unless otherwise specified by the traffic engineer. Record each direction separately.
* Weekday Count: Conduct on Tuesday, Wednesday, or Thursday. Counts should not be conducted on
Monday or Friday unless otherwise specified by the traffic engineer.
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* Weekend Count: Conduct on Saturday and/or Sunday. Saturday counts are preferred when the purpose
is to estimate weekend and recreational activity impacts.
* AM Peak Period Count: Eight consecutive 15-minute intervals for two-hour periods between 7:00 AM
to 9:00 AM unless otherwise specified by the traffic engineer.
* Midday Peak Period Count: Eight consecutive 15-minute intervals for two-hour period between 11:30
AM to 1:30 PM unless otherwise specified by the traffic engineer.
* PM Peak Period Count: Eight consecutive 15-minute intervals for two-hour periods between 4:00 PM
to 6:00 PM unless otherwise specified by the traffic engineer.
* Turning Movement Counts: A minimum of two-hour counts summarized for each turning movement
by 15-minute intervals (estimates based on extrapolation of a shorter counting period are not acceptable).
* Radar Speed Data Collection Survey: The roadway segment speeds will be observed and recorded by
using a radar device to fully satisfy the methodology described in Caltrans Traffic Manual/Manual of
Uniform Traffic Control Devices. Free flow speeds will be measured (at-least 100 observations per
direction) during off-peak hour on typical weekdays (Tuesday through Thursday) not including holidays
or the day before or after a holiday. Typical off-peak weekday hours are 9:00 AM to 11:30 AM, 1:30
PM to 3:30 PM, and 7:00 PM to 10 PM. Data should be provided per attached Exhibit-C "Speed Radar
Survey Sample Sheet" on page 33.
* Exclusion of Holidays, Vacation Period, and Special Events: Data collection must exclude holidays,
vacation periods, and special events, unless otherwise specified by the traffic engineer.
Vendor will avoid collecting data under any abnormal operating conditions until the road segment returns
to normal operating conditions. When data are intended to represent average or typical conditions,
vendor will not collect data during holidays or University vacations or during the first and last two weeks
of the academic semester. Vendor will also avoid data collection during major sports events, concerts,
or other major trip generators. Refer to the schedule for the City of Berkeley and the University
to determine specific dates to avoid.
Information on City holidays is available from City Clerk at (510) 981-6900. Event listing for the City
of Berkeley is available through the visitors' bureau at (510) 549-7040. Event listings and holidays for
the university are available through University's Campus Operator at (510) 642-6000.
D. Analysis of Data: The collected data shall be evaluated using the standard analysis method described in the
Caltrans Traffic Manual. Speed data will be studied to determine the average speed, 50th (median) percentile
speed, 85th percentile, 10-mph pace, tabular summation frequency of the speed observed, standard deviation,
cumulative speed distribution curve, date, time started, time ended, weather, direction, and road surface condition.
Traffic data will be summarized into 24-hour, AM peak hour, Midday peak hour and PM peak hour values.
E. Delivery of Data: All traffic data must be provided to the City in electronic forms as well as in hard copy. The
data must be in Adobe Acrobat and Microsoft Excel formats, which can be saved as a database file. The reported
data to the City shall be anonymized (no personally recognizable data) unless directed differently by the City
Traffic Engineer.
F. Documentation: All data and all reports using data must document the source of the data used and the dates,
days of the week, and times of the day of data collection. Any special data collected (e.g., holiday data, event
data) also must specify date, day of week, hours of day, and the nature of the event. Each sheet of data must
clearly show the date of the count and the period of the count, and the location of the count.
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On-Call Traffic Survey Consulting Service Release Date 05/05/2026
G. Lists of Locations and Response Times: The City will submit the data collection requests to the contractor as
individual locations or lists. The contractor is required to identify the guaranteed maximum number of workdays
within which the data will be presented to the City for five (5) or fewer locations per request, and for
each additional five (5) or fewer locations in the same request, on Exhibit A.
H. Project Locations: The project locations are in the city limits of the City of Berkeley at various locations
citywide. Confirm project collection locations in the field with the City Traffic Engineer prior to deployment.
III. SUBMISSION REQUIREMENTS
All proposals shall include the following information, organized as separate sections of the proposal. The proposal
should be concise and to the point.
1. Contractor Identification:
Provide the name of the firm, the firm's principal place of business (see section VII, F. - Local Vendor
Preference), the name and telephone number of the contact person and company tax identification number.
2. Client References: (3-5 References is usual)
Provide a minimum of five (5) client references. References should be California cities or other large public
sector entities. Provide the designated person's name, title, organization, address, telephone number, and the
project(s) that were completed under that client's direction.
3. Price Proposal:
On Exhibit A, identify the unit cost for each type of data collection study listed, with costs for weekday and
weekend of studies per list submitted. It should be noted that the preparation of Excel spreadsheets, processing
of the collected data, travel time and expenses, roadway tolls, parking fee, printing, postage, supplies, computer
time, supervision, communications, and other out-of-pocket expenses are non- reimbursable items (consultant
needs to absorb these expenses in the unit cost of each type of data collection study listed in Exhibit-A).
The proposal shall include pricing for all services. Pricing shall be all inclusive unless indicated otherwise.
Pricing proposals shall be a separate document. The Proposal shall itemize all services, including hourly rates
for all professional, technical and support personnel, and all other charges related to completion of the work.
Evaluation of price proposals are subject to the local vendor business preference (see section VII.F.).
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4. Contract Terminations:
If your organization has had a contract terminated in the last five (5) years, describe such incident.
Termination for default is defined as notice to stop performance due to the vendor's non-performance or poor
performance and the issue of performance was either (a) not litigated due to inaction on the part of the vendor,
or (b) litigated and such litigation determined that the vendor was in default.
Submit full details of the terms for default including the other party's name, address, and phone number.
Present the vendor's position on the matter. The City will evaluate the facts and may, at its sole discretion,
reject the proposal on the grounds of the past experience.
If the firm has not experienced any such termination for default or early termination in the past five (5) years,
so indicate.
IV. SELECTION CRITERIA
The following criteria will be considered, although not exclusively, in determining which firm is hired.
1. Project Approach 10 percent
2. Expertise & References 20 percent
3. Costs* 30 percent
4. Related Experience of Personnel 25 percent
5. Resource Capability 15 percent
* Effective 1/1/2022. Local Vendor Preference. For the purpose of comparing pricing as part of this competitive
RFP for goods up to $100,000 or non-professional services up to $250,000, 5% shall be deducted from the bid price
proposal from any local Berkeley vendor.
A selection panel will be convened of staff to evaluate and score submittals.
V. PAYMENT
Invoices: Invoices must be fully itemized and provide sufficient information for approving payment and audit.
Invoices must be accompanied by receipt for services in order for payment to be processed. Email invoices to
Accounts Payable and cc: Project Manager abalderrama berkeleyca.gov; (List on invoice, Attn: Areli
Balderrama/Public Works Department) and reference the contract number.
City of Berkeley
Accounts Payable
P.O. Box 700
Berkeley, CA 94710-700
Email: AccountsPayable@berkeleyca.gov
Phone: 510-981-7310
Payments: The City will make payment to the vendor within 30 days of receipt of a correct, approved and
complete invoice.
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VI. CITY REQUIREMENTS
A. Non-Discrimination Requirements:
Ordinance No. 5876-N.S. codified in B.M.C. Chapter 13.26 states that for contracts worth more than $3,000
bids for supplies or bids or proposals for services shall include a completed Workforce Composition Form.
Businesses with fewer than five employees are exempt from submitting this form. (See B.M.C. 13.26.030)
Under B.M.C. section 13.26.060, the City may require any bidder or vendor it believes may have discriminated
to submit a Non-Discrimination Program. The Contract Compliance Officer will make this determination. This
applies to all contracts and all consultants (contractors). Berkeley Municipal Code section 13.26.070 requires
that all contracts with the City contain a non-discrimination clause, in which the contractor agrees not to
discriminate and allows the City access to records necessary to monitor compliance. This section also applies to
all contracts and all consultants.
Bidders must submit the attached Non-Discrimination Disclosure Form with their proposal.
B. Nuclear Free Berkeley Disclosure Form:
Berkeley Municipal Code section 12.90.070 prohibits the City from granting contracts to companies that
knowingly engage in work for nuclear weapons. This contracting prohibition may be waived if the City
Council determines that no reasonable alternative exists to doing business with a company that engages in
nuclear weapons work. If your company engages in work for nuclear weapons, explain on the Disclosure Form
the nature of such work.
Bidders must submit the attached Nuclear Free Disclosure Form with their proposal.
C. Oppressive States:
The City of Berkeley prohibits granting of contracts to firms that knowingly provide personal services to
specified Countries. This contracting prohibition may be waived if the City Council determines that no
reasonable alternative exists to doing business with a company that is covered by City Council Resolution Nos.
59,853-N.S., 60,382-N.S., and 70,606-N.S. If your company or any subsidiary is covered, explain on the
Disclosure Form the nature of such work.
Bidders must submit the attached Oppressive States Disclosure Form with their proposal.
D. Sanctuary City Contracting Ordinance:
Chapter 13.105 of the Berkeley Municipal Code prohibits the City from granting and or retaining contracts with
any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and
Customs Enforcement Division of the United States Department of Homeland Security ("ICE").
Bidders must submit the attached Sanctuary City Compliance Statement with their proposal.
E. Conflict of Interest:
In the sole judgment of the City, any and all proposals are subject to disqualification on the basis of a conflict
of interest. The City may not contract with a vendor if the vendor or an employee, officer or director of the
proposer's firm, or any immediate family member of the preceding, has served as an elected official, employee,
board or commission member of the City who influences the making of the contract or has a direct or indirect
interest in the contract.
Furthermore, the City may not contract with any vendor whose income, investment, or real property interest
may be affected by the contract. The City, at its sole option, may disqualify any proposal on the basis of such a
conflict of interest.
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Please identify any person associated with the firm that has a potential conflict of interest.
F. Berkeley Living Wage Ordinance:
Chapter 13.27 of the Berkeley Municipal Code requires that contractors offer all eligible employees with City
mandated minimum compensation during the term of any contract that may be awarded by the City. If the
Contractor is not currently subject to the Living Wage Ordinance, cumulative contracts with the City within a
one-year period may subject Contractor to the requirements under B.M.C. Chapter 13.27. A certification of
compliance with this ordinance will be required upon execution of a contract. The current Living Wage rate can
be found here: Information for Vendors | City of Berkeley (berkeleyca.gov). The Living Wage rate is
adjusted automatically effective June 30th of each year commensurate with the corresponding increase in the
Consumer Price Index published in April of each year. If the Living Wage rate is adjusted during the term of
your agreement, you must pay the new adjusted rate to all eligible employees, regardless of what the rate was
when the contract was executed.
G. Berkeley Equal Benefits Ordinance:
Chapter 13.29 of the Berkeley Municipal Code requires that contractors offer domestic partners the same access
to benefits that are available to spouses. A certification of compliance with this ordinance will be required upon
execution of a contract.
H. Statement of Economic Interest:
The City's Conflict of Interest Code designates "consultants" as a category of persons who must complete
Form 700, Statement of Economic Interest, at the beginning of the contract period and again at the termination
of the contract. The selected contractor will be required to complete the Form 700 before work may begin.
VII. OTHER REQUIREMENTS
A. Insurance
The selected contractor will be required to maintain general liability insurance in the minimum amount of
$2,000,000, automobile liability insurance in the minimum amount of $1,000,000 and a professional liability
insurance policy in the amount of $2,000,000 to cover any claims arising out of the performance of the
contract. The general liability and automobile insurance must name the City, its officers, agents, volunteers and
employees as additional insured.
B. Worker's Compensation Insurance:
A selected contractor who employs any person shall maintain workers' compensation insurance in accordance
with state requirements. Sole proprietors with no employees are not required to carry Worker's Compensation
Insurance.
C. Business License
Virtually every contractor that does business with the City must obtain a City business license as mandated by
B.M.C. Ch. 9.04. The business license requirement applies whether or not the contractor has an office within
the City limits. However, a "casual" or "isolated" business transaction (B.M.C. section 9.04.010) does not
subject the contractor to the license tax. Warehousing businesses and charitable organizations are the only
entities specifically exempted in the code from the license requirement (see B.M.C. sections, 9.04.295 and
9.04.300). Non-profit organizations are granted partial exemptions (see B.M.C. section 9.04.305). Persons who,
by reason of physical infirmity, unavoidable misfortune, or unavoidable poverty, may be granted an exemption
of one annual free license at the discretion of the Director of Finance. (See B.M.C. sections 9.04.290).
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Vendor must apply for a City business license and show proof of application to Purchasing Manager within
seven days of being selected as intended contractor.
The Customer Service Division of the Finance Department located at 1947 Center Street, Berkeley, CA 94704,
issues business licenses. Contractors should contact this division for questions and/or information on obtaining
a City business license in person, or by calling 510-981-7200.
D. Recycled Paper
Any printed reports for the City required during the performance of the work shall be on 100% recycled
paper and shall be printed on both sides of the page whenever practical.
E. State Prevailing Wage:
Certain labor categories under this project may be subject to prevailing wages as identified in the State of
California Labor Code commencing in Section 1770 et seq. These labor categories, when employed for any
"work performed during the design and preconstruction phases of construction including, but not limited to,
inspection and land surveying work," constitute a "Public Work" within the definition of Section 1720(a)(1) of
the California Labor Code requiring payment of prevailing wages.
Wage information is available through the California Division of Industrial Relations web site at:
http://www.dir.ca.gov/OPRL/statistics_and_databases.html
F. Local Vendor Preference
City of Berkeley applies a local vendor preference for comparing pricing submittals in RFP responses (City
Council Resolution No. 69,890-N.S.)
A local business is defined as "a business firm with fixed offices or distribution points located within the City
of Berkeley boundaries and listed in the Permits and License Tax paid file, with a Berkeley business street
address."
Competing for non-professional services
For the purposes of comparing pricing as part of this competitive RFP for non-professional services up to
$250,000, 5% shall be deducted from the bid price proposal from any local Berkeley vendor in order to assign
evaluation points to the pricing section.
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VIII. SCHEDULE (Dates are subject to change)
Issue RFP to Potential Bidders: May 5, 2026
Questions Due June 1, 2026
Proposals Due from Potential Bidders June 16, 2026
Complete Selection Process June 23, 2026
Council Approval of Contract (over $50k) September 15, 2026
Award of Contract September 16, 2026
Sign and Process Contract September 30, 2026
Notice to Proceed October 1, 2026
Thank you for your interest in working with the City of Berkeley for this service. We look forward to receiving
your proposal.
Attachments:
* Check List of Required items for Submittal Attachment A
* Non-Discrimination/Workforce Composition Form Attachment B
* Nuclear Free Disclosure Form Attachment C
* Oppressive States Form Attachment D
* Sanctuary City Compliance Statement Attachment E
* Living Wage Form Attachment F
* Equal Benefits Certification of Compliance Attachment G
* Right to Audit Form Attachment H
* Insurance Endorsement Attachment I
* Unit Cost Submission Form Exhibit A
* General Considerations to Conduct "Before & After" Studies Exhibit B
* Speed Radar Survey Sample Sheet Exhibit C
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