On-Call Traffic Engineering Services Request for Qualifications

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Mar 12, 2026
Due Date:	Apr 9, 2026
Solicitation No:	354-TR26-17
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	354-TR26-17
Project Title:	On-Call Traffic Engineering Services Request for Qualifications
Description:	Cary is seeking proposals from qualified consultants to provide On-Call Traffic Engineering Services.
Opening Date:	4/9/2026 2:00 PM
Posted Date:	3/13/2026
Status:	Open
Department:	TOWN OF CARY


Solicitation Number * 354-TR26-17	Department TOWN OF CARY	Status Reason Open
Opening Date 2026-04-09T14:00:00.0000000	Posted Date * 2026-03-12T17:30:32.0000000Z	Primary Commodity Code Professional engineering services
Mandatory Conference/Site Visit — —	Special Instructions Questions due March 20, 2026	Solicitation Type * Select RFP IFB RFI
Owner Teri Peralta
Description Cary is seeking proposals from qualified consultants to provide On-Call Traffic Engineering Services.

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REQUEST FOR QUALIFICATIONS

RFQ #354-TR26-17

Project Title: On-Call for Traffic Engineering Services

Issue Date: March 12, 2026

Due Date: April 9, 2026, at 2:00 PM ET

Issuing Department: Transportation

Direct all inquiries concerning this RFQ to:

Adam Pilarz, P.E., PTOE, PMP

Project Manager - Traffic

Email: adam.pilarz@carync.gov

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Table of Contents

1 INTRODUCTION............................................................................................................................. 1

1.1 Purpose ...................................................................................................................................................... 1

1.2 Background...............................................................................................................................................1

1.3 RFQ Timeline...........................................................................................................................................2

1.4 Pre-Submittal Conference.................................................................................................................2

1.5 Questions...................................................................................................................................................2

1.6 Submittal Requirements and Contact Information ................................................................2

1.7 Rights to Submitted Material............................................................................................................3

1.8 Communications ....................................................................................................................................3

1.9 Lobbying.....................................................................................................................................................3

1.10 Gifts and Favors ..................................................................................................................................... 3

1.11Proposer Expenses ..............................................................................................................................4

1.12 Proposer Acceptance .......................................................................................................................... 4

1.13Negotiating with Offerors ...................................................................................................................4

1.14Minimum Engineering Credentials................................................................................................4

1.15Changes in Personnel.........................................................................................................................5

2 QUALIFICATIONS PACKAGE .................................................................................................. 6

2.1 Request for Qualifications Required Document Format ....................................................6

2.2 Hourly Rates ............................................................................................................................................ 7

2.3 Qualifications Package Documents..............................................................................................7

3 PROPOSAL EVALUATION ........................................................................................................ 8

3.1 Evaluation Criteria.................................................................................................................................8

3.2 Final Selection.........................................................................................................................................9

3.3 Notice to Proposers..............................................................................................................................9

4 SCOPE OF SERVICES .............................................................................................................. 10

5 EXECUTION OF PROPOSAL..................................................................................................13

APPENDIX I ............................................................................................................................................. 14

APPENDIX II............................................................................................................................................ 16

APPENDIX III .......................................................................................................................................... 17

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1 INTRODUCTION

1.1 Purpose

The Town of Cary is seeking one or more qualified firm(s) with which to contract for the

following services:

On-call traffic engineering services

A detailed scope of services is provided in Section 4 of this solicitation.

Information related to this solicitation, including any addenda, will be posted to the North

Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/solicitations/.

1.2 Background

Cary is seeking proposals from qualified consultants to provide On-Call Traffic

Engineering Services. Requests for Traffic Engineering Services are managed by Cary’s

Transportation Department.

1.2.1 Term of Proposed Professional Service Agreement

It is the intent of Cary to select one or more consultants as a result of this RFQ that are

currently licensed to perform consulting engineering services in the State of North

Carolina. Interested firms must employ personnel who meet the qualifications and have

experience in professional traffic engineering services. If more than one firm is selected,

work will be rotated based on workload, ability to meet the project schedule and cost

comparison. If a particular task order has federal funding, work will be rotated based on

work load, ability to meet the project schedule and the consultant’s being pre-qualified by

NCDOT for the relevant work codes on the task order.

The initial term of the Master Agreement will be two (2) years with an option to extend by

one (1) year upon mutual agreement of Cary and the Consultant.

1.2.2 Task Order Procedures

When the services of the consultant are required, Cary will provide a statement of services

and the goals to be accomplished (Task Order Request) for a specific project and the

time allotted for the completion of the specific scope of work. The Task Order will request

that the consultant submit pricing including itemized hours for labor categories and tasks

required to complete the task order scope of work. The consultant shall also include a

maximum total price offered to Cary’s task order request. All other costs associated with

the task order shall be included in the price proposal.

The consultant shall include a written response addressing the requirements for the task

order request and assigned Project Manager and staff corresponding to the labor

categories in the price proposal. The task order shall include the description of the work

to be completed, schedule for completing the work, and the price to complete the work.

Once the task order is received, Cary will review, negotiate, and authorize the Consultant

to begin the requested work.

1.3 RFQ Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The Town of Cary reserves the right to modify and/or adjust this schedule to meet the

needs of the project. All times shown are Eastern Time (ET):

RFQ Process

RFQ Advertisement Date

Deadline for written questions

Town Response to Questions (anticipated)

Submittal Due Date and Time

Evaluation Meeting (anticipated)

Interviews (if required)

Selection Announcement (tentative)

Date and time

March 12, 2026

March 20, 2026

March 26, 2026

Thursday, April 9, 2026 @ 2:00 PM

May 5, 2026

May 18, 2026 (week of)

June 1, 2026

1.4 Pre-Submittal Conference

No preproposal conference is planned for this solicitation. Refer to Section 1.5 for all

questions and clarifications related to this RFQ.

1.5 Questions

Requests for clarification and questions to this RFQ must be received by the Town no

later than the date shown above in Section 1.3, entitled “RFQ Timeline”, for the submittal

of written inquires. The Town will not entertain any further questions after the due date.

All questions related to this solicitation must be submitted in writing (via email) to Adam

Pilarz, P.E., PTOE, PMP via email at adam.pilarz@carync.gov.

Indicate “RFQ #354-TR26-17 – Questions” in the subject of the email. Questions

submitted via telephone will not be answered.

The Town shall issue addenda reflecting questions and answers to this RFQ, if any, which

shall be posted to the NC eVP website. No information, instruction or advice provided

orally or informally by any Town personnel, whether made in response to a question or

otherwise in connection with this RFQ, shall be considered authoritative or binding.

Respondents shall be entitled to rely only on written material contained in an Addendum

to this RFQ.

It is important that all Respondents submitting to this RFQ periodically check the

NC eVP website for any Addenda. It is the Respondent’s responsibility to ensure

that all addenda have been reviewed and, if required, signed and returned.

1.6 Submittal Requirements and Contact Information

Electronic responses ONLY will be accepted through the NC eVP website. Interested

parties must be logged in to submit proposals electronically. Registration information is

available at NC Electronic Vendor Portal (eVP). Proposals must be clearly marked with

name of the submitting company, the RFQ number and RFQ title (Your Company Name

354-TR26-17 On-Call Traffic Engineering Services).

Proposers must submit one (1) electronic version, submitted as a viewable and printable

Adobe Portable Document File (PDF), on or before the submittal due date and time

provided in Section 1.3. Submissions that do not comply with the stated submission

method will be deemed non-responsive.

Cary reserves the right to reject any or all proposals for any reason and to waive any

informality it deems in its best interest. Any requirements in the RFQ that cannot be met

must be indicated in the proposal. Proposers must respond to the entire Request for

Qualifications (RFQ). An incomplete proposal may be eliminated from consideration

at the discretion of Cary.

It is the responsibility of the Firm to ensure that their response arrives at the designated

location specified in this Section by the due date and time specified in Section 1.3 RFQ

Timeline.

1.7 Rights to Submitted Material

All proposals and supporting materials, as well as correspondence relating to this RFQ,

shall become the property of the Town. The content of all submittals will be held

confidential until the selection of the firm is made. Proposals will be reviewed by the

Evaluation Team, as well as other Town staff and members of the general public who

submit public record requests. Any proprietary data must be clearly marked. In submitting

a Proposal, each Prospective Proposer agrees that the Town may reveal any trade secret

materials contained in such response to all Town staff and Town officials involved in the

selection process and to any outside consultant or other third party who serves on the

Evaluation Team or who is hired by the Town to assist in the selection process. Proposals

marked entirely as “confidential”, “proprietary”, or “trade secret” will be considered non-

responsive and will be removed from the evaluation process.

1.8 Communications

All communications of any nature regarding this RFQ with any Town staff, elected Town

officials, evaluation committee members are strictly forbidden from the time the

solicitation is publicly posted until award. Questions must be submitted in writing to the

individual designated in Section 1.5 prior to the deadline provided in Section 1.3.

Violation of this provision may result in the Firm’s proposal being removed from

consideration.

1.9 Lobbying

By responding to this solicitation, the Firm certifies that it has not and will not pay any

person or firm to influence or attempt to influence an officer or employee of the Town or

the State of North Carolina, or any elected official in connection with obtaining a contract

as a result of this RFQ.

1.10 Gifts and Favors

Contractor shall become aware of and comply with laws related to gifts and favors,

conflicts of interest and the like, including N.C.G.S. §14-234, N.C.G.S. §133-1, and

N.C.G.S. §133-32

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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On-Call Traffic Engineering Services Request for Qualifications

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