On-Call Stormwater Repairs and Maintenance Services - RFP 2026-012

City of Tucker
Request for Proposal
RFP 2026-012
ON-CALL STORMWATER REPAIR AND
MAINTENANCE SERVICES
BID MANUAL
City of Tucker
1975 Lakeside Parkway, Suite 350
Tucker, Georgia 30084

City of Tucker Request for Proposal
RFP 2026-012
On-Call Stormwater Repairs and Maintenance Services
INVITATION: The City of Tucker is now accepting proposals for qualified contractors for on-
call stormwater repairs and maintenance services throughout the City of Tucker under the direction
of the City's Public Works Department. Proposals will be accepted until the date and time listed
below and will be awarded to the responsible and responsive proposers submitting the proposals
which are deemed to be the most advantageous to the city. Addenda and updates to this bid manual
will be posted on the City of Tucker website http://tuckerga.gov/bids or may be requested by
emailing procurement@tuckerga.gov.
BID ACTIVITY SCHEDULE
RFP Issued March 17, 2026
Pre-Bid Conference N/A
Deadline for Questions April 7, 2026, at 1:00pm EST
Responses to Questions Posted (Addenda) April 10, 2026
Proposal Deadline April 23, 2026, at 1:00pm EST
Scoring by Evaluation Committee April 24 - May 1, 2026
Award at Council Meeting June 8, 2026 (Tentative)
SCOPE OF WORK: Refer to Exhibit A.
PRE-PROPOSAL CONFERENCE: N/A
QUESTIONS: Submit all questions in writing to procurement@tuckerga.gov. Reference RFP 2026-
012 in the subject line of the email.
ADDENDA: Responses to the questions received will be by addenda and will be posted on the
City website www.tuckerga.gov/bids. The signed acknowledgement issued with each addendum
must be submitted with the proposal. It is the vendors' responsibility to verify if any addenda were
created.
SUBMITTAL REQUIREMENTS: Consultant shall submit RFP Response electronically to
procurement@tuckerga.gov so that it is received no later than April 23, 2026 at 1:00pm EST with
the subject line "Submittal: RFP 2026-012". The email must contain the vendor's contact
information. The submittal shall be two PDF files:
1. The proposal shall be named "<Company Name>.RFP 2026-012.Bid Submittal.pdf".
2. The Cost Proposal shall be named "<Company Name>.RFP 2026-012.Cost Proposal.pdf"
The submittal email will be opened to confirm receipt of the submittal; however, the attached PDF
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files will remain unopened until the public opening.
PROPOSAL OPENING: All proposals received prior to the deadline will be opened publicly on
April 23, 2026 at 1:00pm EST at Tucker City Hall located at 1975 Lakeside Parkway, Suite 350,
Tucker GA. A listing of submittals received prior to the bid deadline will be posted on the City
website www.tuckerga.gov/bids following the opening of the proposals.
DOCUMENT SUBMITTAL REQUIREMENTS:
1. Proposal, including understanding and approach, related experience and references,
personnel qualifications.
2. Cost Proposal (form provided)
3. W-9 Form (form provided)
4. Certificate of Insurance for Verification Purposes
5. Notarized E-Verify Affidavit Form (form provided)
6. Notarized Oath of Non-Collusion (form provided)
7. Acknowledgement of Addendum issued with each Addendum.
8. Contact Information Form (form provided)
All responses must be received electronically by the Bid Deadline. (Addenda will show any
schedule updates). No bids will be received orally, by phone, or by sealed paper documents. Only
electronic bids in accordance with submittal requirement instructions will be accepted. Late bids
will not be considered. Bids received after the bid deadline will be filed unopened. The City of
Tucker reserves the right to reject any and all bids or any part, to waive any formalities to make
an award and to re-advertise in the best interest of the City. The City reserves the right to consider
past performance in determining the responsibleness of bidders.
The City reserves the right to negotiate pricing with the top scoring bidder and may, in its
discretion, award a contract to the responsible and responsive proposer submitting the proposal
which is deemed to be the most advantageous to the City, price and other factors being considered,
as described in the selection criteria.
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SCOPE OF WORK
City of Tucker Request for Proposal
RFP 2026-012
On-Call Stormwater Repair and Maintenance Services
INTRODUCTION
The City of Tucker (City) is seeking a qualified contractors to provide On-Call Stormwater
repair and maintenance services in accordance with terms outlined in this Request for Proposal.
The City intends to select more than one contractor through a qualification-based selection
process and intends to execute one-year contracts with three optional one-year extensions
beginning July 1, 2026. Services will be requested by the City on an as-needed basis for which
Task Order agreements will be issued.
PART ONE - SPECIFICATIONS
A. SCOPE OF WORK
1. The City of Tucker seeks to engage the services of a qualified contractor to provide
stormwater repair and maintenance services throughout the City of Tucker under the
direction of the City's Public Works Department. Services shall include, but are not limited
to:
* Culvert repair or replacement projects
* Trenchless Rehabilitation (cured in place pipe, spin cast, shotcrete,
geopolymer injections)
* Storm System repair or replacement projects
* Streambank Stabilization
* Green Infrastructure Best Management Practices
* Erosion Control
* Clearing and Grading
* Slope stabilization
* Rip-rap placement
* Channel stabilization
* TV Video of storm drain systems
* Cleaning out pipes and detention ponds
* Repairing detention ponds
* Concrete driveways, sidewalks and curb and gutter systems
* Asphalt milling and paving
* Landscaping including grassing, mulch, shrubs and irrigation repairs
* Traffic control.
Typical project costs may range from $10,000.00 to $250,000.00. Contractors are
required to have the capability of providing coordination with affected utilities,
erosion and sediment control, tree protection, and traffic control as needed. The
selected contractor (s) may also be requested to provide shop drawings for certain
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repair items.
2. For all work provided to the City of Tucker, the contractor(s) shall meet the following
requirements:
a. Comply with all OSHA and other applicable federal and state statutes, regulations
and standards for workplace safety and all applicable laws regarding hazardous
material.
b. Complete work in accordance with the Georgia Department of Transportation
Standard Specifications unless otherwise directed.
c. Abide by any and all applicable professional standards, local codes, manufacturers'
recommendations, and safe work practices
d. Dispose of all excavated construction materials and other waste. Disposal shall be
in accordance with all applicable laws.
e. Contractors will secure any or all applicable permits or licenses to complete the work
described.
f. Maintain a current Utility Contractor license with the State of Georgia.
g. Communicate with the Mayor, City Council and media services only through the
Director or Deputy of Public Works, unless otherwise authorized.
3. Some projects will require work to be performed at night and/or weekends.
4. Contractor is responsible for storage of all materials and equipment.
5. The City will waive any permit fees for the individual projects.
6. The Contractor(s) is expected to attract and retain highly qualified employees in the
appropriate number to maintain the required level of service. Employees will be expected
to maintain a professional appearance and be courteous in their interaction with the public.
The Contractor(s) shall maintain and implement documented training programs throughout
the term of the contract to guarantee that the contractor's employees maintain applicable
certifications.
7. Subcontractors may be utilized to fulfill the requirements of the scope outlined in this
RFP. All subcontractors are expected to be held to the same standards as the selected
contractor.
B. GENERAL CONDITIONS
In addition to the specifications referenced in Section A, these general conditions will be
assigned during the performance of projected task orders and are intended to assist the
bidder in setting proper unit rates for the bid form schedule:
1. The Contractor shall maintain access to all properties as necessary by detours or
covering of the work area when not mobilized.
2. The Contract will be responsible for calling in and identifying utility locations. The
City shall be notified of any potential utility conflicts. Exploratory utility excavation
may be required with no additional payment.
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C. SPECIAL CONDITIONS
In addition to the specifications referenced in Section A, these special conditions will be
employed during the performance of projected task orders and are intended to assist the
bidder in setting proper unit rates for the bid form schedule:
Mobilization
1. Mobilization will be defined under Section 151 of the 2021 Standard Specifications of
the Georgia Department of Transportation. One mobilization shall include the cost of
mobilization for all teams and subcontractors used by and at the discretion of the
Contractor.
2. Out of scope hourly labor shall be paid only upon the prior approval of the city upon
confirmation that the work performed is outside of the scope of the original contract.
Traffic Control
1. The Contractor shall furnish, install, maintain and remove all necessary traffic signs,
barricades, lights, signals, cones and other traffic control devices, and all flagging and
other means of traffic protection and guidance as required by Special Provision 150 of
the Georgia Department of Transportation. Such work shall be considered incidental to
the overall contract, and no additional compensation will be made.
TV Inspection and Jet-Vac Cleaning
1. CCTV of conduits and structures will be conducted after the required cleaning and will
include an electronic media file and a condition report.
2. CCTV Standard Operating Procedures:
a. Contractor must use a self-propelled, color, pan-and-tilt camera system capable
of:
* Continuous viewing of pipe interior.
* Zoom for close-up examination of defects.
* Record high-resolution video with digital distance counter
b. Inspect each pipe segment joint-by-joint, noting:
* Joint integrity and separations with 360 degree view of all pipe joints
* Cracks, fractures, or surface spalling.
* Deformities
* Infiltration and exfiltration evidence.
* Water Sag
* Corrosion or wall deterioration.
* Root intrusion or obstructions.
c. Provide defect coding per NASSCO PACP standards (or City-approved
equivalent).
d. Document and map all deficiencies with exact location references.
3. The CCTV will be paid on a linear foot basis and will be adjusted based on accessibility
as necessary.
4. Visual Inspection Pictures will be provided by location. The number of pictures
necessary and type of pictures are variable and shall show conditions and actions that
would support the quantities and line items charged under the contract.
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5. Hydro-Excavation is to be charged only for time at the site and deployed at the site, not
for travel time.
STORM LINE CLEANING
1. These line items contemplate the use of high velocity water jetting of silty and/or sandy
sediment.
2. These line items include the cost of capture and haul off of any water and suspended
sediment removed from the cleaned conduits and structures.
3. The contractor is responsible for providing their own water source and associated
expenses and fees to provide that water. Any water taken from public hydrants must
be metered through the utility provider.
4. The contractor must contain all removed material in leak-proof containers, transport
them to an approved disposal facility or landfill licensed to receive such waste, and
provide weigh tickets or disposal receipts with final report.
SPECIALTY STORM LINE CLEANING
1. For large debris, Specialty Storm Line Cleaning is paid on a linear foot basis of the
distance upon which the material is moved after standard storm line cleaning (items 4
and 5). For root cleaning, the linear foot basis is the length of pipe affected with roots
and length of pipe over which a root removal tool is utilized after standard storm line
cleaning is employed.
2. The determination for Specialty Cleaning deployment and its quantity will be
determined in conjunction with and subsequent to the standard storm line cleaning.
SPIRAL RIBBED CORRUGATED STEEL PIPE (SRCMP)
1. For this contract, the special standard of bedding shall be 57 stone to cover the crown
of the pipe to a depth of six inches.
2. This line item includes all labor, material and equipment costs associated with
excavation, placement, bedding, backfill and compaction.
REINFORCED CONCRETE PIPE (RCP)
1. Pipe to be Type 3, unless otherwise specified by bid documents.
2. This line item includes all labor, material and equipment costs associated with
excavation, placement, bedding, backfill and compaction.
HIGH DENSITY POLYETHYLENE PIPE (HDPE)
1. For this contract, the special standard of bedding shall be 57 stone to cover the crown
of the pipe to a depth of six inches.
2. This line item includes all labor, material and equipment costs associated with
excavation, placement, bedding, backfill and compaction.
EROSION CONTROL
1. The alternative Type A Silt Fence specified is a double row of silt fence with a haybale
placed between them. The silt fence will be deployed on outfalls for potential discharge
not captured to be filtered.
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MISCELLANEOUS ITEMS, 41.2: DEBRIS REMOVAL, TANDEM DUMP TRUCK
1. This line item is intended to pay for the use of the truck, including mileage. The
quantity of material hauled will be measured and scheduled under a different line item
MISCELLANEOUS ITEMS, 41.5: REMOVE, SET ASIDE, AND RESET
DRAINAGE STRUCTURE CONCRETE LID
1. This line item is intended to pay for the action of making more accessible for cleaning
of structures and conduits drainage structures that have a monolithic concrete lid. This
line item is not for demolition and replacement of the lid, but for removing it, setting it
aside during cleaning activities, then resetting in its original location.
2. The removal of the concrete lid is at the discretion of the contractor only. If the
contractor can perform the duties without having to remove such lid, then the contractor
is not required as a condition of the contract to remove the lid.
3. The contractor takes liability in damage to the lid which may occur in removing and
setting aside and shall replace the lid under this line item if the monolithic concrete lid
is unable to be reset.
PART TWO - PROPOSAL SPECIFICATIONS
A. RFP STANDARD INFORMATION
1. Authority
This RFP is issued under the authority of the Purchasing Division of the City of Tucker.
The RFP process is a procurement option allowing the award to be based on stated
evaluation criteria. The RFP states the relative importance of all evaluation criteria. No
other evaluation criteria, other than as outlined in the RFP, will be used.
2. Offeror Competition
The City encourages free and open competition among offerors. Whenever possible, the
City will design specifications, proposals, and conditions to accomplish this objective,
consistent with the necessity to satisfy the City's need to procure technically sound, cost
effective services and supplies.
3. Receipt of Proposals and Public Inspection
(a) Public Information
All information received in response to this RFP, including copyrighted material, is
deemed public information and will be made available for public viewing and copying
shortly after the time for receipt of Proposals has passed with the following four
exceptions, as permitted by law: (1) bona fide trade secrets meeting confidentiality
requirements that have been properly marked, separated and documented; (2) matters
involving individual safety as determined by the City of Tucker (3) any company
financial information requested by the City of Tucker to determine Contractor
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responsibility, unless prior written consent has been given by the offeror; and (4) other
constitutional protections.
(b) Procurement Officer Review of Proposals
Upon opening the Proposals received in response to this RFP, the procurement officer in
charge of the solicitation will review the Proposals and separate out any information that
meets the referenced exceptions in Section 3.a. above, providing the following conditions
have been met:
* Confidential information is clearly marked and separated from the rest of the
Proposals.
* The Proposals do not contain confidential material in the cost or price section.
* An affidavit from an offeror's legal counsel attesting to and explaining the
validity of the trade secret claim is attached to each Proposal containing trade
secrets.
Information separated out under this process will be available for review only by the
procurement officer, the evaluation committee members, and limited other designees.
Offerors must be prepared to pay all legal costs and fees associated with defending a
claim for confidentiality in the event of a "right to know" (open records) request from
another party.
4. Classification and Evaluation of Proposals
(a) Determination of Responsive or Nonresponsive
All Proposals will initially be classified as either "responsive" or "nonresponsive".
Proposals may be found nonresponsive any time during the evaluation process or
contract negotiation if any of the required information is not provided; the submitted
price is found to be excessive or inadequate as measured by criteria stated in the RFP; or
the Proposals is not within the plans and specifications described and required in the
RFP. If a Proposal is found to be nonresponsive, it will not be considered further.
(b) Determination of Responsibility
The procurement officer will determine whether an offeror has met the standards of
responsibility. Such a determination may be made at any time during the evaluation
process and through contract negotiation if information surfaces that would result in a
determination of nonresponsibility. If an offeror is found nonresponsible, the
determination must be in writing, made a part of the procurement file, and mailed to the
affected offeror.
5. City's Rights Reserved
Issuance of the RFP in no way constitutes a commitment by the City of Tucker to award
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and execute a contract. Upon determination such actions would be in its best interest, the
City, in its sole discretion, reserves the right to:
* cancel or terminate this RFP;
* reject any or all Proposals received in response to this RFP;
* waive any undesirable, inconsequential, or inconsistent provisions of this RFP which
would not have significant impact on any proposal;
* not award if it is in the best interest of the City not to proceed with contract execution;
or
* if awarded, terminate any contract if the City determines adequate City funds are not
available.
6. General Information
1. Only those firms or teams with the necessary resources and a commitment to
complete all work according to the specifications in the Scope of Work should submit
a Proposal.
2. The City may select the best qualified contractor based on the information received
from interested companies as a result of this solicitation.
3. The City of Tucker reserves the right to cancel any and all Request for Proposals at
any time when it is determined to be in the best interest of the City.
4. The City of Tucker also reserves the right to increase, reduce, add or delete any item
in this solicitation as deemed necessary.
5. It is the responsibility of all companies interested in submitting proposals for this
advertisement to routinely check the posting on the website for any revisions to this
RFP.
6. Incomplete submittals will not be considered. Late submittals will not be accepted.
B. PROPOSAL SUBMISSION AND EVALUATION
1. Preparation of Proposal
Each Proposal should be prepared simply and economically, avoiding the use of
elaborate promotional materials beyond those sufficient to provide a complete
presentation. If supplemental materials are a necessary part of the technical Proposals,
the Offeror should reference these materials in the technical Proposals, identifying the
document(s) and citing the appropriate section and page(s) to be reviewed.
2. Submittal Requirements
Failure to meet these requirements will result in the Proposals being determined "non
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