On Call Storm Drainage and Sanitary Sewer Installation and Repair
| Agency: | City of West Haven |
|---|---|
| State: | Connecticut |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 18, 2025 |
| Due Date: | Jan 8, 2026 |
| Solicitation No: | 2026-24 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
2026-24
|
| Bid Title: |
On Call Storm Drainage and Sanitary Sewer Installation and Repair
|
| Category: | City Bids & Solicitations |
| Status: | Open |
|
Attachment Preview
City of West Haven
Invitation to Bid # 2026-24
On Call STORM DRAINAGE & SANITARY SEWER
INSTALLATION & REPAIR
PROJECT SUMMARY
The City of West Haven is seeking sealed bids from qualified and licensed contractors to
provide on-call storm drainage and sanitary sewer installation and repair services on an as-
needed basis for various City departments, including Public Works and the Water Pollution
Control Authority (WPCA).
This contract will encompass emergency and scheduled repairs, installation of new storm
drainage components, sanitary sewer infrastructure, and related underground utility work within
the City right-of-way or on City-owned property.
The City intends to establish an on-call list of one or more contractors to ensure timely response
to routine and emergency requests.
PROJECT TIMELINE
The contract term shall commence on January 15, 2026, is subject to the conditions and
provisions outlined in the executed agreement.”.
SUBMISSION INSTRUCTIONS
Pre-Bid Meeting Required No
Pre-Bid Meeting Location
Pre-Bid Meeting Date & Time
Mandatory Walkthrough of Site No
Site Location
Site Location Date & Time
Information Period Closing Date and Time Day 12/23/2025 Time: 11:00 AM
Solicitation Closing Date Day 01/08/2026 Time: 12:00 PM
Bid Opening Location
Bid Location Time
Advertising Location(s)
Procurement Office, 355 Main Street, 3RD
Floor, West Haven, CT 06516
12:00 PM
New Haven Register, City Website
Respondents are required to submit One (1) original and three (3) copies in a sealed envelope.
Proposals received after this time and date specified above will be rejected. No oral, telephonic,
emailed, or faxed corrections, deletions, or additions to any response shall be accepted. The City
reserves the right to reject any or all responses, and to waive any or all formalities in connection
with this request. Proposals which do not incorporate our requested format, including quoting
items as described, will not be considered. Unless otherwise stated in the solicitation. No
alternate responses will be considered unless alternate responses are specifically requested by the
City. The City reserves the right to award multiple vendors under this solicitation.
A response to this solicitation does not permit the City to award a contract, to pay any costs
incurred in the preparation of a response to this request, or to procure the city contract for
services, supplies or equipment. The City will not award to any contractor who is not qualified
under applicable Federal, State and local laws and regulations.
Questions regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral
questions will not be accepted. (kchambers@westhaven-ct.gov).
An Affirmative Action/Equal Opportunity Employer, Minority/Women's Business Enterprises are
encouraged to apply.
INQUIRIES FOR CLARIFICATION
The city will not respond to the Respondent(s) request(s) for oral interpretation and/or
clarification of the Solicitation Specifications for any reason. The city will respond to a
Respondent(s) written request(s) for interpretation and/or clarification of the Solicitation
Specifications. Questions regarding this solicitation should be emailed to Kathy Chambers.
Telephone or oral questions will not be accepted. (kchambers@westhaven-ct.gov). The email
should include in the subject line ITB (i.e. 2026-24 Storm Drainage). The body of the email
should contain the question or clarification. Every interpretation made to a Respondent will be in
the form of an Addendum or Question & Answer to the Solicitation Documents.
ADDENDUMS TO THIS SOLICITAION
Any Addendum(s) to this solicitation document shall become part of the solicitation.
Respondents are required to check the city website for addendum(s). Each respondent shall be
bound by such addenda whether received/viewed by the respondent.
SOLICITATION PROTEST
Any Solicitation protest must be submitted in writing. Respondents may file a written protest of
the Solicitation results with the City's Purchasing Department. Protest must be submitted via
email, kchambers@westhaven-ct.gov.
The City will acknowledge receipt of a written protest. If the Purchasing Department
representative has not acknowledged receipt of the protest by the close of business on the
following days, please contact Kathy at the above phone number listed.
SCOPE OF SERVICES
The City of West Haven is seeking sealed bids from qualified and licensed contractors to
provide on-call storm drainage and sanitary sewer installation and repair services on an as-
needed basis for various City departments, including Public Works and the Water Pollution
Control Authority (WPCA).
1. General Requirements
• Contractor(s) shall be available on-call during normal business hours, with the ability
to provide emergency response after hours, weekends, and holidays.
• All work shall be performed in compliance with OSHA standards, and all applicable
municipal regulations.
• Contractor(s) must hold all required state licenses, permits, and certifications, and
maintain adequate insurance as required by the City.
• Contractor(s) will coordinate work with City departments, including Public Works,
WPCA, and Facilities.
2. Scope of Services
The selected contractor(s) shall furnish all labor, materials, equipment, tools, traffic control, and
supervision necessary to perform work including, but not limited to:
A. Storm Drainage Work
1. Installation, repair, and replacement of:
o Catch basins
o Manholes
o Stormwater piping (RCP, HDPE, PVC)
o Culverts
o Drainage structures
2. Cleaning and clearing of storm drains as required.
3. Restoration of asphalt, concrete, curbing, and landscaping disturbed by work.
B. Sanitary Sewer Work
1. Installation, repair, or replacement of:
o Sewer laterals
o Sewer mains
o Manholes
2. Emergency response to sewer line failures, backups, blockages, and collapses.
3. CCTV inspection and diagnostic services (preferred but not required).
C. General Requirements
• Ability to respond to emergency calls 24/7/365.
• OSHA-compliant trench safety and shoring.
• Certified flaggers – If required
• Compliance with WPCA and Public Works standards.
• Restoration of all disturbed areas to equal or better condition.
IV. CONTRACTOR QUALIFICATIONS
Contractors must provide:
1. Proof of appropriate Connecticut licensing for sewer and storm drainage work.
2. Experience with municipal on-call or emergency response contracts.
3. List of equipment available for excavation, pipe installation, and emergency repairs.
4. Three (3) references for similar municipal work performed within the past five years.
V. PRICING
Bidders shall submit a detailed price schedule, including but not limited to:
(See Attached 2025 Bid Sheet/Proposal Form)
• Hourly labor rates (regular time, overtime, nights, weekends, holidays).
• Equipment rates (excavators, backhoes, pumps, trailers, dump trucks, etc.).
• Materials pricing or mark-up percentage.
• Emergency response rate structure.
METHOD OF SELECTION
For ITB’s
This solicitation shall be awarded to the lowest responsible bidder. In determining the lowest
responsible bidder, in addition to price, the city shall consider The ability, capacity and skill of
the bidder, The quality, availability and adaptability of the supplies or contractual services to the
particular use required, Whether the bidder can perform the contract or provide the service
promptly or within the time specified without delay or interference, and the character, integrity,
reputation, judgment, experience and efficiency of the bidder
COMMENCMENT OF WORK-NO PURCHASE ORDER NO PAY
The City will not be responsible for payment of any work services performed or material(s)
supplied by the successful respondent; before the Contractor receives a fully executed agreement
and purchase order. Unless an emergency has been declared by the Mayor or Finance Director,
who is duly empowered to do so, and the vendor receives written authorization from this
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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