ON CALL REAL ESTATE MANAGEMENT

Cherelle Parker, Mayor
Tracy Borda, Interim Chief Executive Officer, Department of Aviation
REQUEST FOR PROPOSALS FOR
REAL ESTATE MANAGEMENT & ANALYSIS CONSULTING
WORK SUMMARY:
The City of Philadelphia, Department of Aviation seeks qualified Applicants to provide
comprehensive professional Real Estate Management & Analysis Consulting Services at Philadelphia
International Airport ("PHL") and Northeast Philadelphia Airport ("PNE") or "Airport".
PROPOSED COMPENSATION:
It is expected that the successful Applicant will be awarded a cost-plus, fixed-fee contract(s). The
proposed price must include all costs that will be charged to the City for the services and tangible
work products the Applicant proposes to perform and deliver to complete the project. Any contract
resulting from this RFP will provide for a not-to-exceed amount in the compensation section of the
contract.
RFP ISSUE DATE: May 8, 2026
RESPONSE DEADLINE:
No later than 5 pm Philadelphia Time on May 28, 2026. A complete proposal must be submitted by
this time to be considered. Proposals in-process are incomplete.
OFFICIAL RFP CONTACT:
Shannon Clark
Shannon.clark@phl.org
SUBMISSION REQUIREMENTS:
All proposals must be submitted electronically to the correct contract opportunity established for
this RFP (identified by opportunity number) through eContract Philly at
https://philawx.phila.gov/econtract/

TABLE OF CONTENTS
1. INTRODUCTION ................................................................................................................ 4
1.1 Values.................................................................................................................................... 4
1.2 Contracting with the City of Philadelphia .......................................................................... 4
1.3 Contacting Us ....................................................................................................................... 4
1.4 Feedback about this RFP ..................................................................................................... 5
2. THE OPPORTUNITY.............................................................................................................. 6
2.1 Summary .............................................................................................................................. 6
2.2 Background .......................................................................................................................... 6
2.3 RFP Schedule ........................................................................................................................ 8
2.4 Outcome Goals .................................................................................................................... 8
2.5 Award Terms ........................................................................................................................ 9
3. SCOPE OF WORK ............................................................................................................ 10
3.1 Description of Services ..................................................................................................... 10
3.2 Performance Metrics, Contract Management & Payments ........................................... 17
4. HOW TO SUBMIT YOUR RESPONSE ............................................................................ 18
4.1 What You Must Include in Your Proposal ........................................................................ 19
4.2 How To Submit Your Application ...................................................................................... 22
4.3 Proposal Binding ................................................................................................................ 23
5. HOW WE CHOOSE ......................................................................................................... 24
6. GENERAL RULES GOVERNING RFPs/PROPOSALS ...................................................... 25
6.1 Health Insurance Portability and Accountability Act (HIPAA) ......................................... 26
6.2 Special Rules Applicable to Joint Ventures ....................................................................... 26
6.3 Mandatory Political Contribution Disclosures and Penalties ......................................... 27
6.4 Political Contribution Limits for City Contractors ........................................................... 27

6.5 City Employee Conflict Provision ...................................................................................... 28
6.6 Reservation of Rights ......................................................................................................... 28
6.7 Confidentiality and Public Disclosure .............................................................................. 28
APPENDICES ...................................................................................................................... 29
Appendix A - General Provisions ............................................................................................ 29
A-1 Provider Agreement Sample
A-2 Airport Requirements
Appendix B - City of Philadelphia Tax and Regulatory Status and Clearance Statement .. 30
Appendix C - Insurance Requirements .................................................................................. 31

1. INTRODUCTION
1.1 Values
The City of Philadelphia is committed to ensuring all businesses have access to contracting
opportunities with the City and seeks to promote the economic development of small and local
businesses.
IF ELIGIBLE, YOU ARE ENCOURAGED TO:
Apply for Local Business Entity (LBE) certification with City's Procurement Department. If
you provide your LBE status and/or promise to have a Local Impact, this must be used by
the contracting department as a positive factor in evaluation and potential selection.
Additionally, some opportunities are exclusively reserved for LBE certified businesses.
Get Paid Faster! Enroll on the Vendor Payment Portal to effortlessly submit electronic
invoices and monitor payment progress 24/7. The process of submitting invoices through
the Vendor Payment Portal is user-friendly, efficient, and free.
1.2 Contracting with the City of Philadelphia
Consistent with our values, the City requires that all contractors and subcontractors comply with all
applicable laws, regulations, and policies, including:
1 2 3
PAYMENT OF CITY CHAPTER 17-1300.
CITY BUSINESS
BUSINESS TAXES PHILADELPHIA 21ST
LICENSES AND
OR OTHER CENTURY MINIMUM
PERMIT
INDEBTEDNESS WAGE AND BENEFITS
REQUIREMENTS
OWED TO THE CITY STANDARD
Please closely review the City's contract attachments including the standard terms and conditions
found in the General Provisions under Appendix A of this RFP. Any contract resulting from this RFP
will incorporate and be governed by these documents.
1.3 Contacting Us
For technical assistance with the eContract Philly website, email eContractPhilly@phila.gov or call
(215) 686-4914.

* Please note the phone number provided is not a live helpline.
* Allow for two (2) business days prior to any application deadline to receive a response to
your request. The City will not extend a deadline even if it has not responded to your
question or request.
* All other questions regarding the RFP, including substantive questions, must be submitted in
accordance with Section 2.3. Applicants are otherwise prohibited from contacting City
representatives concerning this RFP or related matters.
1.4 Feedback about this RFP
The City recently updated the design of the RFP we use for Professional Services and would like
feedback from vendors. If you have feedback you would like to share, please complete this voluntary
survey. Thank you.

2. THE OPPORTUNITY
2.1 Summary
This opportunity is open to prime Applicants with a minimum of ten (10) years of direct and relevant
experience in the various areas related to Real Estate Consulting and Analysis, as detailed in Section
3. Scope of Work.
The successful Applicant(s) will provide comprehensive real estate management and advisory
services to support Aviation in optimizing on- and off-airport land, facilities, and other leasehold
interests at both Philadelphia International Airport (PHL) and Northeast Philadelphia Airport (PNE).
Consulting services will focus on strategic planning, financial performance, cost-benefit analyses,
lease administration and compliance, appraisals, and development opportunities to ensure
Aviation's real estate portfolio aligns with its operational, revenue, and strategic planning objectives.
2.2 Background
Department of Aviation Overview
The City administers the day-to-day operations of the Airport through Aviation, under the direction
of its Chief Executive Officer ("CEO"). The Airport's Chief Commercial Officer ("CCO"), or her designee,
will manage the work performed by the Applicant(s).
Project Background
Description of Philadelphia Airport System
PHL is classified by the Federal Aviation Administration ("FAA") as a large air traffic hub (enplaning
1.0% or more of the total passengers enplaned in the U.S.). According to data reported for calendar
year 2023 by Airports Council International - North America, PHL was ranked the twenty-first busiest
airport in the United States, serving 28.1 million passengers; twenty-seventh busiest in the nation for
aircraft operations; and eighteenth busiest in the nation for cargo tonnage.
The Airport serves residents and visitors from a broad geographic area that includes eleven counties
within four states: Pennsylvania, New Jersey, Delaware, and Maryland. The Airport System consists
of the following:
Philadelphia International Airport
PHL has approximately 2,598 acres located partly in the southwestern section of the City and partly
in the eastern section of Delaware County, about 7.2 miles from Center City Philadelphia. The
Airport's runway system consists of parallel Runways 9L-27R and 9R-27L, crosswind Runway 17-35,
commuter Runway 8-26, and interconnecting taxiways. PHL's terminal facilities consist of seven
terminal units totaling approximately 3.3 million square feet and include ticketing areas, passenger
and baggage screening areas, passenger hold rooms and other amenities, baggage claim areas, a
variety of food, retail and service establishments, and other support areas.
Outside of the PHL terminal area, PHL also has the following: six active cargo facilities; various
support buildings; training areas; an air traffic control tower; a fixed-base operator; corporate

hangars; a fueling supply facility; two American Airlines aircraft maintenance hangars; a first-class
office complex; a 14-story hotel; seven rental car facilities; a cell-phone lot; employee parking lots;
and five public parking garages.
Northeast Philadelphia Airport
PNE is located on approximately 1,118 acres situated within the City limits, ten miles northeast of
Center City Philadelphia. PNE serves as a reliever airport for PHL and provides for general aviation,
air taxi, corporate, and occasional military use. The airport has no scheduled commercial service.
There are presently 85 T-hangars, ten corporate hangars and six open hangars for general aviation
activities.
Problem Statement
Aviation is focused on maximizing aeronautical and non-aeronautical revenues. To maximize
revenues, the Airport Commercial team is looking for a firm or firms who will perform several staff
functions including real estate management, development, and property acquisition. These include,
but are not limited to:
* Terminal Space Management: Leasing and lease renewals for airlines, government agencies,
airline support tenants, and concessions.
* Cargo Facility Management: Leasing for airlines and air cargo developers.
* Land Acquisition: Identify, evaluate, and appraise off-airport properties for potential airport
purchase.
* Appraisal Services: Establish fair market value for airport-owned/leased facilities for leasing
or lease renewals.
Aviation would request services as outlined above via task orders that include a scope of services,
budget, and deliverable dates. The successful Applicant does not request the provision of consulting
services.
Title VI Solicitation Notice
The Airport, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,
42 U.S.C. 2000d to 2000d-4) and the Regulations issued thereunder (49 CFR Part 21), hereby
notifies all Applicants that it will affirmatively ensure that for any contract entered into pursuant to
this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to
submit proposals in response to this invitation and will not be discriminated against on the grounds
of race, color, or national origin in consideration for an award.

2.3 RFP Schedule
RFP Posted May 8, 2026
Applicants must submit questions regarding this
opportunity by May 15, 2026 at 5:00 pm Philadelphia time.
Applicant Questions Due
All questions must be submitted via email to
Shannon.clark@phl.org.
Answers Posted on eContract
May 18, 2026, 5pm Philadelphia time
Philly
Proposals Due May 28, 2026, 5pm Philadelphia time
Applicant Interviews,
June 10, 2026, virtual
Presentations
(City Discretion)
Applicant Selection June 15,2026
Contract Execution July 1, 2026
Commencement of Work July 1, 2026
The above dates are estimates only. Notice of changes in any pre-proposal meeting or site visit date,
time or location, due date for Applicant questions, or proposal due date will be posted as a
notice/Addendum with the original RFP on eContract Philly and will become a part of the RFP.
2.4 Outcome Goals
To provide Aviation with professional services related to any/all consulting needs required for the
various, extensive to be determined projects forthcoming.
The goals for the project include, but are not limited to, the following:
* Increase Aviation's functional capacity in real estate management and development
expertise.
* Define best practices in real estate management and implement sustainable processes.
* Transfer knowledge and establish a sustainable Aviation Commercial team.
* Promote Aviation's mission and core objectives.
* Assist Aviation in ensuring lease compliance.
* Perform leased and vacant space audits.
* Conduct two (2) or more Building Condition Surveys per annum, as assigned.

* Ensure the timely delivery of six (6) or more real estate appraisals per annum in accordance
with FAA regulations, as assigned.
* Assist in the evaluation of two (2) potential off-airport land acquisitions per annum, as
assigned.
2.5 Award Terms
Aviation reserves the right to have multiple awards.
The term of this contract is expected to start on or about July 1,
2026 and end on or about June 30, 2027.
Term
The City may, at its sole option, amend the contract to add up to
four (4) additional terms, each not to exceed one year.
Compensation C ontract will state maximum compensation including all expenses.
Please reference Section 3.2 of this template for more information
Cost Proposal Type
on cost proposal requirements.
Terms of Payment Successful Applicant shall submit monthly invoices.

3. SCOPE OF WORK
3.1 Description of Services
This Section 3.1, Description of Services includes the requirements for the project, including the
services to be performed and the deliverables that must be met by the selected Applicant. The City
reserves the right to change certain service requirements or deliverables based on changed
circumstances, like a change in the business or technical environment or contract negotiations with
Applicant(s) selected for negotiations, without issuing a revised RFP.
Applicants should read this section closely. An Applicant's proposed scope of work must detail how
they will meet the service requirements or achieve the deliverables and goals described in this
section. Applicants may also propose additional or revised services or deliverables to achieve the
outcomes described in Section 2.3 Outcome Goals of this RFP. However, Applicants must explain why
each of these additional services or deliverables are necessary, and when and how they will be
completed.
The type of work shall include, but not be limited to, the following:
1) Cost-Benefit Analyses
2) Financial Analyses related to Land Acquisition and Management
3) Space Audits
4) Lease Compliance Reviews
5) Real Estate Appraisals
Service Requirements
Aviation requires at least the services listed below, including the specific tasks and work activities
described. The applicant's proposed scope of work should state in detail how it will carry out each
task, including the personnel/job titles (as identified in Section C, Organizational and Personnel
Requirements) responsible for completing the task. For each service specified, the Applicant should
propose criteria to determine when the tasks comprising the service are satisfactorily completed.
Applicants may propose additional or revised tasks and activities but should explain why each is
necessary to achieve the project objectives.
The Applicant shall propose a project team consisting of members of its staff and any
subcontractors that, in total, have all the disciplines required to complete the project requirements.
The proposed project team shall include personnel with the pertinent expertise required to
undertake the work described. The Applicant, in coordination with its subcontractors and project
team, shall provide the services essential to completion of the project. These services shall include,
but not be limited to:
1) The successful Applicant(s) is/are to provide assistance to Aviation with real estate
management and analysis consulting services. All assignments under this contract will
include a detailed scope of work, cost estimate, and a required completion date.