On-call real estate appraisal services for SNCO road, bridge, and sewer projects.

SHAWNEE COUNTY
REQUEST FOR
QUALIFICATIONS (RFQ)
Quotation Number: 021-26 Vendor Name: ______________________________
Date Issued: 05-04-2026 Address: ___________________________________
Closing Date: 05-29-2026, 2:00pm Phone Number:______________________________
THIS IS NOT AN ORDER
1. In communications, always refer to the above quotation number.
2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be
allowed.
3. Shawnee County reserve the right to accept or reject any part of, or all of, any bid or proposal.
4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.
5. Price quoted shall remain firm for ninety (90) days after bid closing date.
*SHAWNEE COUNTY HAS A NEW ELECTRONIC BID SYSTEM*
All vendors are required to create an online portal account (www.snco.us/purchasing) in order to receive
or submit bid requests.
ITEM AND DESCRIPTION
Shawnee County Board of County Commissioners has authorized the issuance of a "Request for
Qualifications" from qualified firms interested in providing Real Estate Appraisal Services for Shawnee
County Road, Bridge and Sewer Projects on and ON-CALL basis. On-Call Appraisal Services beginning
January 1, 2027 and extend through December 31, 2029. Thereafter, by mutual agreement of both parties,
three additional single-years (for a maximum of six years total) could extend the contract out to December
31, 2032.
SCOPE OF PROPOSED WORK
1. Perform all work necessary to appraise the interests to all tracts, parcels, and property required for the projects
in accordance with Kansas Department of Transportation, Bureau of Right-of-Way Appraisal Manual, accepted
practices for appraisal of real estate for right-of-way and/or easement acquisition, Federal and State laws, and
any additional written or verbal instructions given by the County.
2. Furnish appraisal reports within 30 calendar days after date of assignment on notice to proceed. Extensions of
this deadline may be granted only upon the submission of a written request to the Public Works
Director/County Engineer by the Appraiser.
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3. Comply with the following provisions in regard to appraisal work:
* Prepare and submit an original data book for each project. The data book shall include but not be limited
to a description of the area, community information, highest and best use information, confirmed and noted
comparable sales with photographs, damages and benefits, cost to cure items and sources; and adjustment
to comparables. All forms used in the data book shall be approved by the Kansas Department of
Transportation.
* Personally inspect each subject tract and offer the owner or the owner's representative the opportunity to be
present at the inspection and to discuss the project and its influences.
* Prepare and submit two copies of the specified appraisal report estimating the value for each tract
appraised. Appraisal reports shall include but not be limited to: inspection detail; a description of the
project requirements and influences; cost to cure narrative and benefit/damage comments; highest and best
use; explanation of adjustments; plats and photographs; title work (provided by the County); certificate of
appraiser; and, limiting conditions form. Additional information and forms may be required according to
the Kansas Department of Transportation, Bureau of Right-of-Way Appraisal Manual in accordance with
the type of appraisal form utilized. All forms used in the appraisal reports shall be approved by the Kansas
Department of Transportation.
4. Keep and maintain individual tract files, including appraisal reports and all related correspondence in
connection with and incidental to the services performed, and to make said files available at any time for
inspection by the County. All such information shall become the property of the County and shall be delivered
immediately to the County on a continuous basis as tracts are appraised. All information regarding the
appraisals on the project shall be kept confidential.
5. Complete all appraisal work and submit all required documentation by the following due dates.
* Appraisal Data Book & All Appraisals Due: 30 days from date authorized to proceed.
* Completed Appraisal Reports: no later than 30 days after the date of last inspection.
6. Immediately make necessary corrections and furnish additional information or documentation required if
appraisal services and related documents are deficient in any respect and are not to the satisfaction of the
County upon notification from the County. No additional payment will be paid to the Appraiser for correcting
these deficiencies.
7. Be available for pretrial conferences and to appear in court as an expert witness at the request of the County, or
upon court order, to verify their appraisals.
8. Have no direct or indirect, present or contemplated, or future interest in such properties or in anyway benefit
from the appraisal or acquisition of the properties to be appraised.
9. Not duplicate any fees to be received under any other employment agreement or contractual agreement
currently held with the County.
10. Warrant that they have not employed or retained any company, firm or person, other than a bona fide employee
solely for them, to solicit or secure an agreement, and that they have not paid or agreed to pay any company,
firm or person, other than a bona fide employee working solely for the contracted appraiser or appraisal firm,
any fee commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting
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from the award or making of an agreement. Agree that breach or violation of this warranty is grounds to cancel
any agreement without liability.
CONTENT OF QUALIFICATIONS SUBMITTAL
Transmittal Letter. The transmittal letter is to serve only as the document covering the firms proposed
qualifications. This letter should provide the name, title, address and telephone number of the firms' official contact
person. This individual or his appointed representative shall have the authority to bind the firm and be available to
be contacted by telephone or attend interviews if deemed necessary by the selection committee.
Ability of the firm to provide acquisition services. The firm's qualification statement shall include a brief
description of similar services completed.
References. The firm shall include the names, addresses and telephone numbers of cities where similar services
have been provided.
Key Personnel and Organization. Personnel assigned to provide acquisition services shall be identified and their
qualifications provided. A resume indicating key relevant experience and knowledge of each person named must
be attached to the qualification statement.
Submittal and Selection Process. The Shawnee County Selection Committee will review all qualification
statements received and make a determination as to the best-qualified firm for each project.
BID RESPONSE
Document Information: The bid portal will only allow one PDF document uploaded for a response. It
is your responsibility to make sure the uploaded file is the correct, complete and contains all required
information and signatures. The document file name should only contain spaces and letters or numbers,
please do not use special characters or dashes. The file can be changed until the bid close time.
Closing Date: Bids will be received until 2:00 p.m. CDT on the scheduled closing date. The online bid
portal will not accept any new bids after this time.
Signature of Bids: Each bid must show in the space provided the complete business or mailing address
of the bidder and must be signed by him/her with his/her usual signature.
Withdrawal of Bids: Bids already submitted may be withdrawn on the Electronic Bid System or upon
proper identification of bidder and provided request is received prior to time of closing. Negligence on
the part of the bidder in preparing the bid confers no right for the withdrawal after the time set for closing
of bids.
Submitting Multiple Bids: The online bid portal will only allow one file to be uploaded per bid, per
company. If you are submitting multiple bids, please complete the Multiple Bids Cover Page and attach
as the first page of your bid upload. The document can be found under Purchasing in the bid portal.
Register Your Company: If a mandatory pre bid meeting is listed, you must be registered in our bid
portal for us to record you as an attendee. If you are not marked as attended, the system will not allow
you to upload a bid response. To receive automatic updates on RFP subscribe to the bid types. If a RFP
has a mandatory pre bid meeting it will be clearly marked on the RFP and in the bid portal.
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Please Submit Your Bids Early: In case you have problems getting your bid to upload and need
assistance, we suggest you submit before 1:30 pm. Please contact us at once if you have issues
uploading. Our system will not allow any bids to be uploaded after 2:00 pm. If your pricing changes,
you can replace your bid in the system any time before the 2:00 closing.
Bid Openings: All bids submitted before the specified bid closing time shall be opened and properly
recorded on the bid tabulation sheet. Subsequent to the bid opening, all bids shall be thoroughly
evaluated and a determination made as to their compliance with applicable specifications. The
appropriate County department head shall make this determination. Upon completion of the above
determination, an analysis of all bids submitted shall be prepared and formally presented to the Board of
County Commissioners for acceptance and approval of the lowest and/or best bid. The Board of County
Commissioners reserves the right to accept or reject any and/or all bids and to waive any irregularities or
informalities therein.
Notice to Successful Bidders: The successful bidder will be notified by email or telephone as soon as
possible after bids have been opened, tabulated, and analyzed.
Notice to Unsuccessful Bidders: Unsuccessful bidders will not be notified.
Submission of Questions: All questions must be submitted through the bid portal. Respondents are
encouraged to review all RFP documents prior to submitting questions. By submitting questions the
bidder acknowledges that they have reviewed the RFP in full and make reasonable efforts to locate
answer prior to submitting the question to the portal. The County reserves the right not to respond to
questions that are duplicate, irrelevant, or demonstrate that the respondent has not reviewed the RFP in
full.
Disclosure of Proposal Content and Proprietary Information: All proposals become the property of
the Shawnee County. The Open Records Act (K.S.A. 45-215 et seq) of the State of Kansas requires
public information be placed in the public domain at the conclusion of the selection process, and be
available for examination by all interested parties. No proposals shall be disclosed until after a contract
award has been issued. Shawnee County reserves the right to destroy all proposals if the RFP is
withdrawn, a contract award is withdrawn, or in accordance with Kansas law. The online bid portal will
not accept late proposals.
How to include Proprietary Information in your proposal: Trade secrets or proprietary
information legally recognized as such and protected by law may be requested to be withheld if
clearly labeled "Proprietary" on each individual page and provided in a clearly marked and
separated with the Proprietary Divider page, section within the pdf file uploaded to the online bid
portal. Only one file is allowed to be uploaded to the bid portal. Pricing information is not
considered proprietary and the bidder's entire proposal response package will not be considered
proprietary.
Proprietary Divider Page: This document is available to be downloaded in the bid portal
underneath the Purchasing section.
All information requested to be handled as "Proprietary" shall be submitted in the separate
section from the main proposal and clearly labeled and section off by the divider page. The
bidder shall provide detailed written documentation justifying why this material should be
considered "Proprietary". Shawnee County reserves the right to accept, amend or deny such
requests for maintaining information as proprietary in accordance with Kansas law.
Shawnee County does not guarantee protection of any information which is not submitted as required.
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DEMANDSTAR POSTINGS
Demandstar Website: Shawnee County open projects are posted on Demandstar as a secondary posting.
Demandstar tracks broadcast and plan holder data. Bids must be submitted through the Shawnee County
Bid Portal.
Shawnee County Bid Portal: When an open project is posted, Shawnee County is not able to track who
downloads project information off the bid portal website. Bids must be submitted through the Shawnee
County Bid Portal to be considered. All projects are posted on the County website, not all projects are
posted
TERMS AND CONDITIONS
In the event that goods or services delivered by the vendor are unsatisfactory and remain
unsatisfactory after a notice and an opportunity to correct the deficiencies, the County reserves
the right to purchase substitute goods or services from the other bidders.
Shawnee County reserves the right to negotiate separately with any vendor after the opening of
this RFQ when such action is considered in its best interest. Subsequent negotiations may be
conducted, but such negotiations will not constitute acceptance, rejection or a counteroffer on
the part of the County.
Shawnee County interprets the term "lowest responsible and best bidder" as requiring Shawnee
County to:
A. Choose between the kinds of materials, goods, wares, or services subject to the proposal, and
B. Determine which proposal is most suitable for its intended use or purpose. Shawnee County can
consider among other factors such things as labor cost, service and parts availability and
maintenance costs of items upon which proposals are received. Shawnee County can determine
any differences or variations in the quality or character of the material, goods, wares or services
performed or provided by the respective vendors.
Shawnee County will award the bid. If the successful vendor refuses or fails to make deliveries
of the materials/services within the times specified in the RFQ, purchase order or contractual
agreement, Shawnee County may by written notice, terminate the contract OR purchase order.
The successful vendor will certify and warrant that goods, personal property, chattels, and
equipment sold and delivered are free and clear of any and all liens, or claims of liens, for
materials or services arising under, and by virtue of the provisions of K.S.A. 58-201, et seq., and
any other lien, right, or claim of any nature or kind whatsoever.
The vendor hereby certifies that he or she has carefully examined all of the documents for the
project, has carefully and thoroughly reviewed this RFQ, understands the nature and scope of the
work to be done; and that this proposal is based upon the terms, specifications, requirements and
conditions of the RFQ, and documents. The vendor further agrees that the performance time
specified is a reasonable time, having carefully considered the nature and scope for the project as
aforesaid.
Shawnee County will use discretion with regards to disclosure of proprietary information
contained in any response, but cannot guarantee the information will not be made public. As a
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governmental entity, Shawnee County is subject to making records available for disclosure
pursuant to the Kansas Open Records Act. Any confidential or proprietary information should
be clearly marked.
Shawnee County reserves the right to enter into agreements subject to the provisions of the Cash
Basis Law (K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A.79-2935). Agreements shall
be construed and interpreted so as to ensure that the County shall at all times stay in conformity
with such laws, and as a condition of agreements the County reserves the right to unilaterally
sever, modify, or terminate agreement at any time if, in the opinion of its legal counsel, the
Agreement may be deemed to violate the terms of such law.
The vendor certifies that this proposal is submitted without collusion fraud, or misrepresentation
as to other vendors, so that all proposals for the project will result from free, open, and
competitive proposing among all vendors.
This RFQ, responses thereto and any contract documents will be governed by the law of the
State of Kansas. Any dispute arising out of the same will be litigated only within the courts of
the State of Kansas.
Vendor agrees that all data, documents, and information, regardless of form that is generated as
a result of this RFQ are the property of Shawnee County. The County shall not be liable to
reimburse any vendor for the costs of creating, compiling or delivering the same to the County.
By submission of a response, the proposer agrees that at the time of submittal, it: 1) has no
interest (including financial benefit, commission, finder's fee, or any other remuneration) and
will not acquire any interest, either direct or indirect, that would conflict in any manner or
degree with the performance of proposer's services, or 2) benefit from an award resulting in a
"Conflict of Interest." A "Conflict of Interest" will include holding or retaining membership, or
employment, on a board, elected office, department, division, or bureau, or committee
sanctioned by and/or governed by the Board of Shawnee County Commissioners of the County
of Shawnee, Kansas. Proposers will identify any interests, and the individuals involved, on
separate paper with the response and will understand that the County may reject their proposal at
its sole discretion.
No gifts or gratuities of any kind shall be offered to any County employee at any time.
The Proposer certifies that this proposal is submitted without collusion, fraud, or
misrepresentation as to other Proposers, so that all proposals for the project will result from free,
open, and competitive proposing.
The County is exempt from the payment of Federal and excise taxes and from Kansas sales tax.
Vendor credit agreements are prohibited. Unless otherwise stated in this document, payment will be
made from vendor-submitted invoice(s) via ACH (automated clearinghouse network) transfer or
credit card, net 30 days. Shawnee County will not complete any credit application or agree to credit
terms supplied by vendor. Shawnee County prefers to pay its vendor invoices via electronic fund
transfers through ACH. To initiate payment of invoices vendors shall execute the County's standard
ACH Vendor Payment Authorization Agreement which will be provided upon being awarded the
RFP.
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Attached is Shawnee County CPA (Contractual Provisions Agreement) which all vendors must be
agree to upon awarded contract.
Nondiscrimination: Shawnee County is committed to the concept of equal employment
opportunity. All bidders and contractors are expected to comply with the provisions of K.S.A.
44-1030 and 44-1031, copies of which are attached and shall be a part of this contract and other
applicable Federal and Kansas laws governing equal employment opportunity.
In accordance with K.S.A 44-1030, vendor hereby agrees to the following:
A. He or she will observe the provision of the Kansas Commission on Human Rights and will not
discriminate against any person in the performance of work under the present contract because
of race, religion, color, sex, national origin, ancestry, or physical disability.
B. In all solicitations or advertisements for employees, he or she will include the phrase, "Equal
Opportunity Employer", or a similar phrase to be approved by the Kansas Commission on
Human Rights.
C. If he or she fails to comply with the manner in which he or she will be deemed to have breached
the present contract, and it may be canceled, terminated, or suspended, in whole or in part, by
Shawnee County, Kansas.
D. If he or she is found guilty of a violation of the Kansas Act Against Human Rights under a
decision, or order of the Kansas Commission on Human Rights which has become final, he or
she will be deemed to have breached the present contract, and it may be canceled, terminated, or
suspended, in whole or in part, by Shawnee County, Kansas; and,
E. He or she will include the provisions of subsections (a) through (d) inclusively of this paragraph
in every subcontract or purchase order so that such provision will be binding upon such
subcontractor of vendor.
Provisions of K.S.A. 44-1030 Statute:
Mandatory provisions applicable to contracts of the state and other political subdivisions;
cancellation, when; application to subcontract; non-application to certain contract. (a) Except as
provided by subsection (c) of this session, every contract for or on behalf of the state or any
county or municipality or other political subdivision of the state or any agency of or authority
created by any of the foregoing, for the construction, alteration or repair of any public building
or public work or for the acquisition of materials, equipment, supplies or services shall contain
provisions by which the contractor agrees that:
1. The contractor shall observe the provisions of the Kansas act against discrimination and shall not
discriminate against any person in the performance of work under the present contract because
of race, religion, color, sex physical handicap unrelated to such person's ability to engage in the
particular work, national origin or ancestry.
2. In all solicitations or advertisements for employees, the contractor shall include the phrase,
"equal opportunity employer," or a similar phrase to be approved by the commission.
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3. If the contractor fails to comply with the manner in which the contractor reports to the
commission in accordance with the provisions of K.S.A. 44-1032, the contractor shall be
deemed to have breached the present contract and it may be cancelled, terminated or suspended,
whole or in part, by the contracting agency.
4. If the contractor is found guilty of a violation of the Kansas act against discrimination under a
decision or order of the commission which has become final, the contractor shall be deemed to
have breached the present contract and it may be cancelled, terminated or suspended, in whole or
in part, by the contracting agency.
5. The contractor shall include the provisions of paragraphs one (1) through four (4) inclusively of
this sub-section (a) in every subcontract or purchase order so that such provisions will be
binding upon such subcontractor or vendor. (b) The Kansas commission on civil rights shall not
be prevented hereby from requiring reports of contractors found to be not in compliance with the
Kansas act against discrimination. (c) The provisions of this section shall not apply to a contract
entered into by a contractor: (1) Who employs fewer than four (4) employees during the term of
such contract; or (2) Whose contracts with the governmental entity letting such contract
cumulatively total five thousand dollars ($5,000) or less during the fiscal year of such
governmental entity.
Provisions of K.S.A. 44-1031 Statute:
Same; personnel to be used in performing contracts; reports; non-application to certain
contractors. Every person, as defined in subsection (a) of K.S.A. 44-1002, who wishes to enter
into a contract which is covered by the provisions of K.S.A. 44-1030 shall upon request of the
commission, inform the commission in writing of the manner in which such person shall recruit
and screen personnel to be used in performing the contract. The report shall be made on forms
to be supplied by the commission. The provisions of K.S.A. 44-1030 and of this section shall
not apply to any contractor who has already complied with the provisions of such sections by
reason of holding a contract with the federal government or a contract involving federal funds.
History: L.1972, ch.184, & 15; L. 1975, ch. 264, & 8; L. 1977, ch. 183, & 2; July 1.
All questions regarding this bid should be posted on the Shawnee County Online Bid System.
For problems with the online Electronic Bid System, please contact:
Shawnee County Audit Finance Department
e-mail: Auditfinance@snco.us phone: (785) 251 - 4039
The undersigned agrees with all terms and conditions stated above:
Signature _______________________________________________
Printed Name _______________________________________________
Title _______________________________________________
Email Address _______________________________________________
Phone Number _______________________________________________
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Rev. 01/2026
ATTACHMENT TO 6. ACCEPTANCE OF CONTRACT. This contract shall not be considered
SHAWNEE COUNTY CONTRACT C_________ accepted, approved or otherwise effective until the required approvals
and certifications have been given and this is signed by the Board of
CONTRACTUAL PROVISIONS ATTACHMENT County Commissioners of the County of Shawnee, Kansas.
The undersigned parties agree that the following provisions are hereby
incorporated into the contract to which it is attached and made a part thereof, 7. ARBITRATION & DAMAGES. Notwithstanding any language to the
said contract being dated the _______ day of ___________________, contrary, no interpretation shall be allowed to find the County has
20____. agreed to binding arbitration, or the payment of damages or penalties
upon the occurrence of a contingency. Further, the County shall not
1. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed agree to pay attorney fees and late payment charges.
that the terms of each and every provision in this attachment shall
prevail and control over the terms of any other conflicting provision in
8. REPRESENTATIVE'S AUTHORITY TO CONTRACT. By signing this
any other document relating to and a part of the contract in which this
document, the representative of the contractor thereby represents that
attachment is incorporated.
such person is duly authorized by the contractor to execute this
document on behalf of the contractor and that the contractor agrees to be
2. AGREEMENT WITH KANSAS LAW. It is agreed by and between the
bound by the provisions thereof.
undersigned that all disputes and matters whatsoever arising under, in
connection with or incident to this contract shall be litigated, if at all, in
9. RESPONSIBILITY FOR TAXES. To the extent that the County is exempt
and before a Court located in the State of Kansas, U.S.A., to the
from any federal, state or local taxes, the contractor will not invoice for
exclusion of the Courts of any other states or country. All contractual
such expenses. Any taxes which may be imposed or levied upon the
agreements shall be subject to, governed by, and construed according to
subject matter of this contract will be invoiced by the contractor and
the laws of the State of Kansas.
payable by the county.
3. TERMINATION DUE TO LACK OF FUNDING
10. INSURANCE. The County shall not be required to purchase, any
APPROPRIATION. Shawnee County is subject to the Kansas Cash
insurance against loss or damage to any personal property to which this
Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial
contract relates, nor shall this contract require the County to establish a
Administrator, Audit-Finance Office, sufficient funds are not
"self-insurance" fund to protect against any such loss or damage.
appropriated to continue the function performed in this agreement and
Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-
for the payment of the charges hereunder, County may terminate this
6101 et seq.), the vendor or lessor shall bear the risk of any loss or
agreement at the end of its current fiscal year. County agrees to give
damage to any personal property to which vendor or lessor holds title.
written notice of termination to contractor at least thirty (30) days prior
to the end of its current fiscal year. In the event this agreement is
11. AUTOMATED CLEARING HOUSE (ACH). Shawnee County prefers to
terminated pursuant to this paragraph, County will pay to the contractor
pay its vendor invoices via electronic funds transfers through the
all regular contractual payments incurred through the end of such fiscal
automated clearing house (ACH) network. Shawnee County may require
year. The termination of the contract pursuant to this paragraph shall
vendors to accept payments via ACH. To initiate payment of invoices,
not cause any penalty to be charged to the County or the contractor.
vendors shall execute the County's standard ACH Vendor Payment
Authorization Agreement. Upon verification of the data provided, the
4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any
Payment Authorization Agreement will authorize the County to deposit
department thereof shall hold harmless or indemnify any contractor for
payment for services rendered or goods provided directly into vendor
any liability whatsoever.
accounts with financial institutions. All payments shall be made in
United States currency.
5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply
with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.)
and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-
VENDOR/CONTRACTOR:
1111 et seq.) and the applicable provisions of the Americans With
Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not
__________________________________________
discriminate against any person because of race, religion, color, sex,
By:
disability, national origin or ancestry, or age in the admission of access
to or treatment or employment in, its programs or activities; (b) to
__________________________________________
include in all solicitations or advertisements for employees, the phrase
Title:
"equal opportunity employer"; (c) to comply with the reporting
requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to
__________________________________________
include those provisions in every subcontract or purchase order so that
Date:
they are binding upon such subcontractor or vendor; (e) that a failure to
comply with the reporting requirements of (c) above or if the contractor
BOARD OF COUNTY COMMISSIONERS
is found guilty of any violation of such acts by the Kansas Human
SHAWNEE COUNTY, KANSAS
Rights Commission, such violation shall constitute a breach of contract;
(f) if the contracting agency determines that the contractor has violated
_________________________________________
applicable provisions of ADA, that violation shall constitute a breach of
William D. Riphahn, Chair
contract; (g) if (e) or (f) occurs, the contract may be cancelled,
terminated or suspended in whole or in part by the County.
_________________________________________
Parties to this contract understand that subsections (b) through (e) of
Date:
this paragraph number 5 are not applicable to a contractor who employs
fewer than four employees or whose contract with the County totals
ATTEST:
$5,000 or less during this fiscal year.
_________________________________________
Lisa Schmitt, Shawnee County Clerk