On-Call Professional Services - Building Plans Review and Inspection Services

REQUEST FOR QUALIFICATIONS (RFQ)
FOR
ON-CALL PROFESSIONAL SERVICES
FOR
BUILDING PLANS REVIEW AND INSPECTION
SERVICES
SOLICITATION NUMBER 1079-27-CG
OCTOBER 2026
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CITY OF CASA GRANDE, ARIZONA
REQUEST FOR QUALIFICATIONS FOR
BUILDING PLANS REVIEW AND INSPECTION SERVICES
The City of Casa Grande is requesting Statements of Qualifications (SOQs) from qualified
consultants to provide on-call professional services on an as-needed basis in support of all the
City of Casa Grande Departments. This list shall include entities to provide Building Plans
Review and Inspection Services.
Interested Consultants/Firms are invited to submit a Statement of Qualifications (SOQ)
detailing capabilities and experience in one or more of the categories listed in the RFQ.
Each response shall be in accordance with the SOQ instructions and scope of the work package
on file with the City Clerk at City Hall, 510 East Florence Boulevard, Casa Grande, Arizona,
85122. Copies can be obtained by calling the City Clerk's Office (520) 421-8600 or downloading
a complete packet at the City's website: www.casagrandeaz.gov
All responses must be submitted by 2:00 P.M. on October 20, 2026, to the City Clerk, 510 East
Florence Boulevard, Casa Grande, Arizona 85122. The responses will be evaluated in
accordance with Section Five (5) of the SOQ.
Responses must be addressed to:
Office of the City Clerk
City of Casa Grande
510 East Florence Boulevard
Casa Grande, Arizona 85122
The envelope must be boldly marked:
October 20, 2026 - 2:00 P.M. STATEMENT OF QUALIFICATIONS ON-CALL PROFESSIONAL
SERVICES BUILDING PLANS REVIEW AND INSPECTION SERVICES
SOLICITATION NUMBER 1079-27-CG
The City of Casa Grande reserves the right to waive any informalities or irregularities in this
Statement of Qualifications solicitation or to reject any or all responses; to be the sole judge of
the suitability of the services and materials offered, and to award a contract for the furnishing of
the services it deems to be in the best interest of the City.
Adriana Carpio-Solis,
City Clerk
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CITY OF CASA GRANDE, ARIZONA
REQUEST FOR QUALIFICATIONS FOR
BUILDING PLANS REVIEW AND INSPECTION SERVICES
TABLE OF CONTENTS
SECTION PAGE
TABLE OF CONTENTS ......................................................................................................................... 3
SECTION 1: PROFESSIONAL SERVICES ASSIGNMENT DESCRIPTION .......................................................................... 4
SECTION 2. SCOPE OF WORK ...................................................................................................................................... 4
SECTION 3. GENERAL TERMS, CONDITIONS, AND INSTRUCTIONS ............................................................................. 5
SECTION 4. SOQ FORMAT INSTRUCTIONS ................................................................................................................ 8
SECTION 5. SOQ EVALUATION CRITERIA .................................................................................................................. 11
SECTION 6. CITY SELECTION PROCESS ...................................................................................................................... 13
APPENDIX A ............................................................................................................................................................... 15
APPENDIX B SAMPLE CONTRACT FORM ................................................................................................................... 19
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SECTION 1: PROFESSIONAL SERVICES ASSIGNMENT DESCRIPTION
The City of Casa Grande will establish a pre-qualified list of consultants to provide non-
exclusive professional consulting services on an as-needed basis in support of various City
Departments and projects. This list shall include entities to provide Building Plans Review and
Inspection Services.
Consultants/Firms are invited to submit a Statement of Qualification (SOQ) detailing
capabilities and experience.
Assignments of available projects will be made to selected Firms possessing the
necessary specialties as required. Projects assigned to any one Consultant/Firm
shall not exceed a maximum of $500,000 in aggregate fees within any Fiscal Year.
No single task to any individual consultant or firm will be more than $350,000. As
these services are on an as-needed basis, no guarantee is made that ANY work
will be assigned under this program.
Consultants selected to perform any task under this solicitation shall be required to
hold valid professional registration (Individual and Firm) as necessary for any task
and as required by the Arizona Revised Statutes.
Consultants selected to perform any task under this solicitation shall be required to
obtain and maintain insurance coverages as specified in the sample Contract.
Consultants selected to perform any task under this solicitation shall also be required
to obtain a City of Casa Grande business license.
SECTION 2. SCOPE OF WORK
The Scope of Work involved shall include, but not be limited to, the following tasks:
Services will be provided on an as-needed basis through a task-order process. The process
will consist of the City contacting the Consultant and requesting proposal(s) for services
related to an individual project. The Consultant will then prepare a detailed scope and budget
for each individual task order. Scope and Fee for each task order will be agreed upon between
the City Representative and the Consultant prior to proceeding with required services.
All work to be performed under the On-Call program will be coordinated by the Project
Manager (PM). For each project or task to be performed, the PM will select Consultant(s) from
the list as appropriate and request a Scope and Fee proposal. Proposals will be reviewed and
negotiated by the PM. Solicitation of the proposal shall not be construed as a guarantee that
the work will be assigned. The City reserves the right to reject any proposal. Consultant may
NOT begin work on any job until a detailed scope and fee proposal has been submitted and
approved by the Project Manager or his authorized representative. Payment for any work not
authorized by the Project Manager or his authorized representative will not be made by the
City of Casa Grande.
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BUILDING PLANS REVIEW AND INSPECTION SERVICES
Tasks may include work such as the following:
The review of building plans for building code compliance, and issuance of review findings
in a standardized City approved format that communicates the revisions necessary to
achieve City approval of a building permit. Requires appropriate ICC Building Plans
Examiner certifications.
And / Or
Inspection of buildings for compliance with adopted building codes. Documentation of
inspection results in the City inspection system. Requires appropriate ICC Building
Inspection certifications.
In some cases, a single firm may not be able to provide all services within the scope of work
exclusively. Submitting consultants may describe their intent to use subconsultants for certain
aspects of the scope of work as outlined in Section 5. C.
These on-call Contracts shall be valid for two (2) years, with an optional three (1) one-year
renewal at the discretion of the City.
The City of Casa Grande intends that the contracts resulting from this solicitation be extended for
cooperative use by other municipalities, government agencies, and governing bodies, including
the Arizona Board of Regents, and political subdivisions of the State of Arizona. Any such usage
by other entities must be in accordance with the ordinances, charter, and/or rules and regulations
of the respective entity and the approval of the Consultant.
SECTION 3. GENERAL TERMS, CONDITIONS, AND INSTRUCTIONS
Definition of Terms Used in These Instructions
As used in these instructions, the following terms have the following meaning:
A. "Attachments" means all items required of the Submitter as a part of the Submittal.
B. "Days" means calendar days unless otherwise specified.
C. "Exhibits" means all items attached to the solicitation.
D. "Submittal" means bid, submittal, quotation, and qualifications.
E. "Submitter" means a vendor or provider who responds to any type of solicitation.
F. "Contract Manager (or Project Principal)" means the person duly authorized to enter
into and administer contracts and make written determinations with respect to the
contract or his or her designee.
G. "Solicitation" means a request for Statement of Qualifications (SOQ).
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Inquiries
A. Solicitation Contact Person; Other Contact Prohibited. Any inquiry related to a
solicitation shall be directed solely to the City of Casa Grande Contract Manager (Project
Manager or PM). The Submitter shall not contact or direct inquiries concerning this
solicitation to any other employee. All Firms interested in this Project (including the firms
employees, representatives, agents, lobbyists, attorneys, and subconsultants) will
refrain, under penalty of disqualification, from direct or indirect contact for the purpose
of influencing the selection or creating bias in the selection process with any person who
may play a part in the selection process, including the evaluation panel, the City
Manager, Deputy City Manager, Department Heads, and other staff. This policy is
intended to create a level playing field for all potential firms, assure that contract
decisions are made in public, and protect the integrity of the selection process.
The Contract/Project Manager and Contact Person for this Solicitation shall be:
Ty Jennings, MCP CBO
Chief Building Official
Casa Grande Building Division
Email: tyler_jennings@casagrandeaz.gov
B. Submission of Inquiries. All inquiries are to be submitted via EMAIL ONLY to the
contact Contract/Project Manager listed above. Each inquiry shall clearly refer to this
solicitation in the subject line of the email. A list of all inquiries received, and
responses by the City shall be generated and made available to all interested parties
via posting on the City's website at least seven (7) days prior to the Submittal
deadline.
C. Timeliness. Any inquiry should be submitted at least ten (10) calendar days before
the Submittal due date and time. Failure to do so may result in the inquiry not being
answered.
D. No Right to Rely on Verbal Responses. Any inquiry that raises material issues and
results in changes to the solicitation shall be answered solely through a written
solicitation amendment or addendum. A Submitter may not rely on verbal responses to
their inquiries.
Submittal Acceptance Period
By submitting a proposal pursuant to this solicitation, Submitter agrees that it shall hold its
Submittal open for one-hundred twenty (120) days.
Cost of Submittal Preparation
Except as required by statute or City Code or Regulation, the City of Casa Grande shall not
reimburse any Submitter the cost of responding to a solicitation.
Certifications, Disclosure, and Disqualification
A. Non-collusion, Employment, and Services. By signing the Submittal form, or other
official contract form, the Submitter certifies that:
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a. Submitter did not engage in collusion or other anti-competitive practices in
connection with the preparation or submission of its Submittal; and
b. It does not discriminate against any employee, applicant for employment, or
person to whom it provides services because of race, color, religion, sex, national
origin, or disability, and it complies with all applicable federal, state, and local
laws and executive orders.
B. Disclosure. If the design consultant, construction contractor, business, or person
submitting this Submittal has previously been debarred, suspended, or otherwise
lawfully precluded from participating in any public procurement activity, including being
disapproved as a subcontractor with any federal, state, or local government, or if any
such preclusion from participation from any public procurement activity is currently
pending, the Submitter must fully explain the circumstances relating to the prior
preclusion or proposed preclusion in the Submittal by including a letter with its Submittal
setting forth the name and address of the governmental unit, the effective dates of the
suspension or debarment, the duration of the suspension or debarment, and the relevant
circumstances relating to the suspension or debarment or proposed suspension or debarment.
C. Disqualification. The Submittal of a Submitter who is currently debarred, suspended, or
otherwise lawfully prohibited from any public procurement activity shall be rejected.
Award of Contract
Number or Types of Awards
Where applicable, the City of Casa Grande reserves the right to make multiple awards or
award a contract by individual line items, by a group of line items, or to create an
aggregate award, whichever is deemed most advantageous to the City of Casa Grande. If
the Contracts Manager determines that an aggregate award to one Submitter is not in the
City of Casa Grande's interest, "all or none" Submittals shall be rejected.
The City intends to select the top five (5) scoring Firms for each category. If five or
fewer Firms submit, and all submitting Firms meet the requirements of the RFQ,
then all submitting Firms will be selected.
Prompt Payment Discount
Prompt payment discounts of thirty (30) days or more set forth in a Submittal shall be
deducted from the Submittal for the purposes of evaluating that price.
Contract Inception.
Submittal does not constitute a contract, nor does it confer any rights on the Submitter to
award a contract. A contract is not created until the Submittal is accepted by the Casa
Grande City Council, if required by the City Code or Regulations, and a written contract is
executed by the authorized signature of the City Manager, or designee, and the
Submitter.
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Protests
Pursuant to Section 3.04.170 of the Casa Grande City Code, all protests shall be in writing
and be filed with the City of Casa Grande Purchasing Officer. To be considered timely, a
protest of a solicitation must be filed within three (3) days following the date on which the
act or error complained of occurred. A protest shall include:
* The name, address, and telephone number of the protester;
* The signature of the protester or its representative;
* Identification of the purchasing agency and the solicitation or contract number;
* A detailed statement of the legal and factual grounds of the protest including copies of
relevant documents; and
* The form of relief requested.
Solicitation Order of Precedence: In the event of a conflict in the provisions of this
Solicitation, the following shall prevail in the order set forth below:
A. Solicitation;
B. Special Terms and Conditions, if any;
C. Uniform General Terms and Conditions, if any;
D. Specifications, if any;
E. Exhibits, if any;
F. Special Instructions to Submitters, if any; and
G. Uniform Instructions to Submitters, if any.
Persons with Disabilities
Persons with a disability may request a reasonable accommodation by contacting the
Project Manager. Requests should be made as early as possible to allow time to arrange
the accommodation. A person requiring a special accommodation may contact the Project
Manager responsible for this procurement as identified on the first page of this solicitation.
SECTION 4. SOQ FORMAT INSTRUCTIONS
The Consultant(s) will be selected through a qualifications-based selection process.
Consultants interested in providing services must submit a Statement of Qualifications
(SOQ) that meets the criteria outlined in this section. Consultants may also group
together in a joint venture and submit a single SOQ. The information included in the SOQ
response may be used to evaluate your firm as part of any criteria, regardless of where
that information is found in the SOQ. Information obtained from the SOQ and from any
other relevant source, including an independent investigation by the City, may be
considered in the evaluation and selection process. The TOTAL PAGE LIMIT is seven
(7) pages for the SOQ Submittal. All SOQs shall be submitted per the instructions below.
Email copies will not be accepted.
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The 3 required forms (Submittal Acknowledgement, Non-Collusion Affidavit, Authorization
for Release of Performance Information and Waiver) do not count towards the page limit,
but must be attached to the SOQ document.
A. Copies of Submittal. To be considered responsive, one (1) original copy of the SOQ
document must be submitted in a sealed envelope or box with the following SOQ
description boldly marked:
October 20, 2026 - 2:00 P.M.
STATEMENT OF QUALIFICATIONS
BUILDING PLANS REVIEW AND
INSPECTION SERVICES SOLICITATION
NUMBER 1079-27-CG
The Submittal shall include the firm name and address on the package. The original copy of
the Submittal document must bear the original signature of an authorized representative of
the Submitter on the acknowledgment provided.
The SOQ package must be delivered by the deadline date and time to the following
address to be considered responsive.
Location: City of Casa Grande
510 East Florence Boulevard
Casa Grande, Arizona 85122
B. Forms: No Facsimile or Telegraphic Submittals. A Submittal shall be submitted on the
forms provided in this solicitation or their substantial equivalent. Any substitute
document for the forms provided in this solicitation shall be legible and contain the same
information requested on the form. A facsimile or telegraphic Submittal shall be rejected.
C. Page Parameters. A page is defined as 812 x 11-inch. An 11 x 17-inch page is not
allowed to be submitted. A portrait or landscape format is acceptable. A page with text
on the front and back will count as two pages. A page with text on the front and blank
on the back will count as one (1) page. All proposal pages are counted from beginning to
end to arrive at the maximum allowable page limit stated in the RFQ Package. All pages,
including the front cover (except a clear front cover which will not count as a page), table
of contents, divider sheets, etc., are counted as pages. Any additional pages, forms,
documents, or attachments that cause the Submittal to exceed the total page limit will
not be included in the review of the Submittal.
The Submittal shall be clear and legible. Submittal scores will be adversely affected if
SOQs are not readable or the font size is too small for Selection Panel members to
read.
D. Video or Multimedia Applications. No video clips or other multimedia applications are
allowed. Attached multimedia will not be included in the review of the Submittal.
E. Attachments. The SOQ Required Forms (which are provided in this RFQ in Appendix
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B) shall not be included in the page count. Do not add additional pages, forms,
documents, or attachments, including blank pages, to the Required Forms, as any
additional pages shall count toward the page count.
See Appendix B for a detailed list of requested attachments. Extra divider sheets,
including blank or printed pages (regardless of the printed material on the page)
separating the main proposal from attachments, should also not be included, as this
shall be counted as a page.
The required forms must either be typed or in ink. Erasures, interlineations, or other
modifications in the Submittal must be initialed in ink by the person signing the
Submittal. Modifications shall not be permitted after Submittals have been opened
except as otherwise provided under applicable law.
F. Duty to Examine. It is the responsibility of each Submitter to examine the entire
solicitation, seek clarification in writing, and check its Submittal for accuracy before
submitting the Submittal. Lack of care in preparing a Submittal shall not be grounds for
withdrawing the Submittal after the Submittal due date and time nor shall it give rise to
any contract claim.
G. Amendments or Addendum. Submitters shall acknowledge all amendments or addenda
as outlined in Section 5A.
H. Submittal Amendment or Withdrawal. A Submittal may not be amended or withdrawn
after the Submittal due date and time except as otherwise provided under the City's
Procurement Code or other applicable law.
I. Public Record. Under applicable law, all Submittals submitted and opened are public
records and must be retained by the City of Casa Grande. Submittals shall be open to
public inspection after contract award. If a Submitter believes that information in its
Submittal is confidential under applicable law, it shall stamp that as confidential
information and submit a statement with its Submittal detailing the reasons that
information should not be disclosed. The City of Casa Grande shall make a
determination pursuant to the City of Casa Grande's Procurement Code and the Public
Records laws of the State of Arizona.
J. ADA and Accessibility Compliance of Documents in Response of this RFQ. Submitter
represents and warrants that all digital documents and all digital media submitted to the
City in response to this RFQ shall comply with all applicable federal and state accessibility
laws and regulations, and that these documents and media shall conform to the Web
Content Accessibility Guidelines (WCAG) 2.1, Level AA (or any successor standard
adopted by the United States Department of Justice or other applicable authority). If
documents and/or media are submitted that do not meet this requirement, the Submittal
may be deemed non-responsive. If requested by the City, Submitter shall promptly
correct, at no additional cost to the City, any document and/or media determined by the
City to be non-compliant with accessibility requirements.
K. ADA and Accessibility Compliance of Deliverables. Submitter represents and warrants
that all deliverables, if selected, work product, services, materials, documents, websites,
software, applications, digital content, and communications provided under this
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