On-Call Plumbing Services

REQUEST FOR PROPOSAL
On-Call Plumbing Services
Borough of New Providence
360 Elkwood Avenue
New Providence, NJ 07974
Due Date: Tuesday, April 21, 2026
NOTICE IS HEREBY GIVEN that the Borough of New Providence, Union County, New Jersey ("Borough"), is
soliciting sealed proposals from qualified and licensed plumbing contractors to provide on-call plumbing services for
all Borough-owned buildings, facilities, parks, utility sites, and infrastructure on an as-needed basis. Proposals should
be submitted to the Borough Clerk, in the Municipal Center located at 360 Elkwood Avenue, New Providence, New
Jersey 07974 and via email (clerk@newprov.us) by 10:00 AM on Tuesday, April 21, 2026.
Term of Contract: May 1, 2026 - April 30, 2027
Proposals must be submitted in a sealed envelope clearly marked:
"RFP - On-Call Plumbing Services"
The Borough reserves the right to reject any or all proposals and to waive any informalities in accordance with the
New Jersey Local Public Contracts Law.
PURPOSE OF REQUEST
The Borough seeks proposals from qualified plumbing contractors to provide comprehensive on-call plumbing
services. The selected contractor shall furnish all labor, supervision, tools, equipment, materials, transportation, and
incidentals necessary to complete assigned work.
Work shall be performed on an as-needed basis throughout the contract term. The Borough does not guarantee a
minimum amount of work.
The successful candidate will demonstrate qualifications, experience and abilities to perform the scope of work
detailed in this Request for Proposal.
SCOPE OF SERVICES
Services shall include, but are not limited to:
1. Investigation and repair of plumbing issues, leaks, and system failures
2. Installation, repair, and replacement of piping, valves, fixtures, and related components
3. Maintenance and repair of water supply systems
4. Drain cleaning and sewer line services
5. Water heater and related system servicing
6. Restroom and facility plumbing maintenance
7. Emergency response services (24/7)
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8. Code compliance upgrades
9. Seasonal maintenance and winterization
The Contractor must be capable of servicing municipal buildings, parks, recreation facilities, DPW facilities, utility
sites, and related infrastructure.
LICENSING AND QUALIFICATIONS
The Contractor must:
* Hold a valid New Jersey Master Plumber License.
* NJ Business Registration.
* Maintain Public Works Contractor Registration (if applicable).
* Have experience with municipal and commercial facilities.
* Maintain all required insurance coverage.
COMPLIANCE REQUIREMENTS
All work shall comply with:
* New Jersey Uniform Construction Code (NJUCC)
* Plumbing subcode regulations
* All applicable federal, state, and local regulations
The Contractor shall obtain all necessary permits and inspections unless otherwise directed by the Borough.
RFP AWARD
The Borough may or may not award a contract as a result of this Request for Services. If awarded, the successful
vendor will be required to comply with N.J.S.A. 19:44A-20.1 et seq. (Pay-to-Play); N.J.S.A. 10:5-31 et seq. and
N.J.A.C. 17:27 (Affirmative Action); 42 USC S12101 et seq. (Americans w/ Disabilities Act); N.J.S.A. 52:3244
(Business Registration), and any subsequent amendments thereto, and the Borough's insurance requirements on page
two (2) of this Request for Services.
PROPOSAL REQUIREMENTS
1. Proposal (Initial proposal should be submitted in the form of two (2) hard copies) and emailed to the borough
clerk at clerk@newprov.us.
a. Statement of Interest.
b. Company information, including general information, size, number of employees, and years in
business, full name of individual of entity or person submitting the proposal and the name of the key
contact person.
c. At least three (3) references, including contact names and information.
d. Specific experience of individuals relative to this project.
e. A copy of your New Jersey Business Registration Certificate.
f. A completed Business Entity Disclosure Form, Political Contribution Disclosure Form & a
Stockholder Disclosure Certification.
g. A copy of Proposed Form of Contract.
h. Completed Disclosure of Prohibited Investment Activities in Russia-Belarus & Iran Form
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i. Proof of Liability and Worker's Compensation . The following minimum insurance limits are
required:
Professional Liability Insurance Limits
* Each Occurrence $1,000,000
* Damage to Rented Premises (each occurrence) $2,000,000
* Medical Expense (any one person) $ 5,000
* General $1,000,000
Worker's Compensation
* Bodily Injury $500,000
TERMS AND CONDITIONS
1. The Borough reserves the right to reject any and all proposals and to waive minor irregularities in any
proposal.
2. The Borough reserves the right to request clarification of information submitted and to request additional
information from any proposer.
3. The Borough reserves the right to award any contract to the next most qualified vendor if the vendor does not
execute a contract within thirty (30) days after the award of the proposal.
4. Any proposal may be withdrawn up until the submittal date and time.
5. Any addenda issued by the Borough of New Providence prior to the scheduled time of opening the RFP
submission shall be acknowledged in the proposal that the Addenda was received and shall be made part of
any contract.
6. The Borough reserves the right to reject any proposed agreement or contract that does not conform to the
specifications contained in this RFP and which is not approved by the Municipal Attorney.
7. The Borough shall not be responsible for any costs incurred by the vendor in preparing, submitting or
presenting its response to the RFP.
CONTRACT TERM
This contract shall be for a period of one (1) year from the date of award. With optional renewal in accordance
with applicable New Jersey law.
PAYMENT TERMS
Payment by the Borough will be made a monthly basis after services have been performed and an itemized billing
statement has been received. A signed voucher will be submitted in the form specified by the Borough and
approved by the appropriate Borough representative for signature by the vendor.
Interested applicants should submit proposals no later than 10:00 AM on Tuesday, April 21, 2026 to:
Denise Brinkofski, Borough Clerk
Borough of New Providence
360 Elkwood Avenue
2nd Floor, Clerk's Office
New Providence, NJ 07974
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ATTACHMENT A
BID PROPOSAL FORM
ON-CALL PLUMBING SERVICES
Borough of New Providence
1. BIDDER INFORMATION
Legal Name of Contractor: _______________________________________________________
Address: ______________________________________________________________________
City, State, Zip: ________________________________________________________________
Telephone: ____________________________________________________________________
Email: _______________________________________________________________________
NJ Plumber Contractor License #: _________________________________________________
Business Registration Certificate #: _________________________________________________
Public Works Registration #: ______________________________________________________
Federal Tax ID #: _______________________________________________________________
24/7 Emergency Contact Name: ___________________________________________________
Emergency Phone Number: _______________________________________________________
2. PRICING SCHEDULE
A. HOURLY LABOR RATES
Classification Regular Time Overtime Emergency Rate
Master Plumber $________ $________ $________
Journeyman Plumber $ _ _ ______ $________ $________
Apprentice/Helper $________ $________ $________
Other: __________ $________ $________ $________
Regular Time Defined As: ___________________________
Additional Costs (if applicable):
* Emergency service call-out fee: $__________
* Equipment rates (e.g., jetting machine, camera inspection): $__________
* Markup on materials (if allowed): _______%
Notes:
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* All rates must be inclusive of labor, supervision, overhead, and profit.
* Travel time policy must be clearly stated: __________________________
* Any additional fees must be disclosed in the proposal.
3. REFERENCES
Reference 1: _____________________________________________________________
Contact: _______________________________ Phone: ___________________________
Reference 2: _____________________________________________________________
Contact: _______________________________ Phone: ___________________________
Reference 3: _____________________________________________________________
Contact: _______________________________ Phone: ___________________________
4. CERTIFICATION
The undersigned certifies:
* The contractor holds a valid NJ Plumbing Contractor License.
* All work shall comply with NEC, NJUCC, and applicable regulations.
* Required permits will be obtained.
* Prevailing wage requirements will be followed when applicable.
* Required insurance coverage is maintained.
SIGNATURE PAGE
The undersigned declares that they have carefully examined the Request for Proposals and agree to furnish all labor,
materials, and equipment required in accordance with the RFP documents.
Company Name: _______________________________________________________________
Authorized Representative (Print Name): ____________________________________________
Title: _________________________________________________________________________
Signature: _____________________________________________________________________
Date: ________________________________________________________________________
Corporate Seal (If Applicable)
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BOROUGH OF NEW PROVIDENCE
REQUIRED DOCUMENTS
All documents in this section shall be completed, signed and submitted with the proposal package.
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To be completed, signed and returned with Proposal.
AFFIRMATIVE ACTION QUESTIONNAIRE
This form is to be completed and returned with the proposal. However, the Borough will accept in lieu of this Questionnaire,
Affirmative Action Evidence Employee Information Report stapled to this page.
1. Our company has a federal Affirmative Action Plan approval. Yes No
If yes, please attach a copy of the plan to this questionnaire.
2. Our company has a N.J. State Certificate of Employee Information Report Yes No
If yes, please attach a copy of the certificate to this questionnaire.
3. If you answered "NO" to both questions No. 1 and 2, you must apply for an Affirmative Action
Employee Information Report - Form AA302.
Please visit the New Jersey Department of Treasury website for the Division of Public Contracts Equal Employment
Opportunity Compliance:
www.state.nj.us/treasury/contract compliance/
a. Click on "Employee Information Report"
b. Complete and submit the form with the appropriate payment to:
Department of Treasury
Division of Public Contracts/EEO Compliance
P.O. Box 209
Trenton, NJ 08625-0002
All fees for this application are to be paid directly to the State of New Jersey. A copy shall be submitted to the Borough
within seven (7) days of the notice of the intent to award the contract or the signing of the contract.
I certify that the above information is correct to the best of my knowledge.
Name: __________________________________________________________________
Signature _______________________________________________________________
Title ___________________________________________ Date _____________________
Name of Company__________________________________________________________
Address __________________________________________________________________
City, State, Zip _____________________________________________________________
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Prohibited Russia-Belarus Activities & Iran Investment Activities
Person or
Entity
Part 1: Certification
COMPLETE PART 1 BY CHECKING ONE OF THE THREE BOXES BELOW
Pursuant to law, any person or entity that is a successful bidder or proposer, or otherwise proposes to enter
into or renew a contract, for goods or services must complete the certification below prior to contract award
to attest, under penalty of perjury, that neither the person or entity, nor any parent entity, subsidiary, or
affiliate, is identified on the Department of Treasury's Russia-Belarus list or Chapter 25 list as a person or
entity engaging in prohibited activities in Russia, Belarus or Iran. Before a contract for goods or services
can be amended or extended, a person or entity must certify that neither the person or entity, nor any parent
entity, subsidiary, or affiliate, is identified on the Department of Treasury's Russia-Belarus list. Both lists
are found on Treasury's website at the following web addresses:
https://www.nj.gov/treasury/administration/pdf/RussiaBelarusEntityList.pdf
www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf.
As applicable to the type of contract, the above-referenced lists must be reviewed prior to completing the
below certification.
A person or entity unable to make the certification must provide a detailed, accurate, and precise description
of the activities of the person or entity, or of a parent entity, subsidiary, or affiliate, engaging in prohibited
activities in Russia or Belarus and/or investment activities in Iran. The person or entity must cease engaging
in any prohibited activities and provide an updated certification before the contract can be entered into.
If a vendor or contractor is found to be in violation of law, action may be taken as appropriate and as may
be provided by law, rule, or contract, including but not limited to imposing sanctions, seeking compliance,
recovering damages, declaring the party in default, and seeking debarment or suspension of the party.
CONTRACT AWARDS AND RENEWALS
I certify, pursuant to law, that neither the person or entity listed above, nor any parent
entity, subsidiary, or affiliate appears on the N.J. Department of Treasury's lists of
entities engaged in prohibited activities in Russia or Belarus pursuant to P.L. 2022,

c. 3 or in investment activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 List").
I further certify that I am the person listed above, or I am an officer or representative
of the entity listed above and am authorized to make this certification on its behalf.
(Skip Part 2 and sign and complete the Certification below.)
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CONTRACT AMENDMENTS AND EXTENSIONS
I certify, pursuant to law, that neither the person or entity listed above, nor any parent
entity, subsidiary, or affiliate is listed on the N.J. Department of the Treasury's lists
of entities determined to be engaged in prohibited activities in Russia or Belarus

pursuant to P.L. 2022, c. 3. I further certify that I am the person listed above, or I am
an officer or representative of the entity listed above and am authorized to make this
certification on its behalf. (Skip Part 2 and sign and complete the Certification below.)
IF UNABLE TO CERTIFY
I am unable to certify as above because the person or entity and/or a parent entity,
subsidiary, or affiliate is listed on the Department's Russia-Belarus list and/or
Chapter 25 Iran list. I will provide a detailed, accurate, and precise description of the

activities as directed in Part 2 below, and sign and complete the Certification below.
Failure to provide such will prevent the award of the contract to the person or entity,
and appropriate penalties, fines, and/or sanctions will be assessed as provided by
law.
Part 2: Additional Information
PLEASE PROVIDE FURTHER INFORMATION RELATED TO PROHIBITED ACTIVITIES IN
RUSSIA OR BELARUS AND/OR INVESTMENT ACTIVITIES IN IRAN.
You must provide a detailed, accurate, and precise description of the activities of the person or entity, or of
a parent entity, subsidiary, or affiliate, engaging in prohibited activities in Russia or Belarus and/or
investment activities in Iran in the space below and, if needed, on additional sheets provided by you.
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Part 3: Certification of True and Complete Information
I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any
attachments there, to the best of my knowledge, are true and complete. I attest that I am authorized to execute
this certification on behalf of the above-referenced person or entity.
I acknowledge that the Borough of New Providence is relying on the information contained herein and
hereby acknowledge that I am under a continuing obligation from the date of this certification through the
completion of any contracts with the Borough of New Providence to notify the Borough of New Providence
in writing of any changes to the answers of information contained herein.
I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation
in this certification. If I do so, I recognize that I am subject to criminal prosecution under the law and that it
will also constitute a material breach of my agreement(s) with the Borough of New Providence and that the
Borough of New Providence at its option may declare any contract(s) resulting from this certification void
and unenforceable.
Full Name (Print)
Title
Signature