On-Call Plumbing Services

March 9, 2026
INVITATION TO QUOTE
AQ005-26
The City of Lawrenceville is soliciting competitive quotes from qualified contractors for On-Call
Plumbing Services on an Annual Contract with four (4) renewal options for various Lawrenceville
Departments.
Quotes should be typed or submitted in ink and returned to the attention of Kenneth Morris, Purchasing
Director. Quotes will be received until 3:00 P.M. local time on Thursday April 2, 2026 by email
purchasing@lawrencevillega.org.
Questions regarding quotes should be directed to Kenneth Morris, Purchasing Director, at
purchasing@lawrencevillega.org, no later than 3:00 PM on Tuesday March 20, 2026. Quotes are legal and
binding upon the bidder when submitted.
Successful contractor will be required to meet insurance requirements. The Insurance Company should be
authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best
rating of A-5 or higher.
The written bid documents supersede any verbal or written prior communications between the parties.
Evaluation of Bids and Alternates
Bidders are fully responsible for submitting pricing for the base bid and all alternate and/or optional bid
items as identified in the Bid Schedule.
After bid opening, the City reserves the right to evaluate the base bid and any combination of alternates or
optional items to determine the scope of work that best meets the City's operational needs, project
priorities, and available funding.
The City will determine the lowest responsive and responsible bidder(s) based on the base bid and those
alternates or optional items selected by the City. The City is not obligated to accept all alternates or optional
items and may award the contract based on the base bid only or the base bid plus any combination of
alternates.
Award will be made to the supplier(s) submitting the lowest responsive and responsible quote(s). The City
of Lawrenceville reserves the right to reject any or all quotes to waive technicalities, and to make an award
deemed in its best interest. Quotes may be split or awarded in entirety.
We look forward to your bid and appreciate your interest in the City of Lawrenceville.
Kenneth Morris
Purchasing Director
The following pages should be returned in duplicate as your bid: Bidding Form, Pages 4-5
Contractor Affidavit, Page 6

AQ005-26 Page 2
SCOPE OF WORK: The City of Lawrenceville is requesting quotes from licensed and qualified
contractors to provide all labor, material, and equipment in performing all work necessary for
maintenance, repairs, and/or installations of plumbing systems, components, and fixtures as required by
the City's service requests. This is an on-demand contract. Annual quantities on the quote schedule are
estimates only. Quantities will vary depending upon need. Services will be utilized on an as-needed
project-by-project basis. The City reserves the right to select multiple vendors to ensure contract scope
and expectations are fulfilled.
BASIC REQUIREMENTS: The Scope of Services includes inspections, maintenance, repairs, and/or
installations of plumbing systems, components, and fixtures as required by the City's service requests. The
contractor(s) shall provide all labor, equipment, and materials necessary to satisfactorily complete the
project. This is an on-demand contract. Annual quantities on the quote schedule are for price comparison
and are estimates only. Quantities will vary depending upon need. Types of services shall include but not
be limited to:
* Water service lines and valves from the meters to the facilities
* Domestic water piping throughout the facilities
* Commercial and residential grade toilets, urinals, flush valves, sinks, showers, faucets, floor drains,
and associated connections and piping
* Sanitary waste piping within the facilities
* Gas and electric water heaters
* Electric water coolers
* Outdoor and indoor drinking fountains
* Sewer line repair, inspection, and unclogging
* Kitchen equipment connections for gas and water lines
* Miscellaneous and general plumbing items
* Welding of piping and piping connections
* Water features
SERVICE CALLS ON A TIME AND MATERIAL BASIS
* The Contractor(s) shall be available on a 24 hour/7day per-week basis and shall respond to service
requirements. The Contractor shall provide all of the transportation, equipment, labor, parts, and
materials needed to complete necessary repairs due to service calls.
* Compensation to the Contractor for service call responses will be based on the hourly labor rates
provided in the quote for the Contract, the actual cost of parts plus a percentage markup indicated in
the same quote (but not to exceed 15%), and a fixed trip charge when applicable. Hours shall be
calculated daily from the time the Contractor's personnel arrives at a service location until the person
leaves the site. Travel time to and from the location will not be compensated, and travel time away from
the service location will not be compensated on an hourly basis. However, one Service Call Charge of
a fixed amount may be added to a service call to cover all travel time, including time away from the
service site to pick up parts or materials. Overtime labor rates may be charged for time outside of the
"normal hours" specified in the quote. Parts must be itemized and billed at actual cost plus the pre-
determined markup. The Contractor also agrees that it will provide documentation of costs for parts
and materials upon request of the City. This is accomplished by attaching the itemized invoice. Sub-
contractor services when authorized by the City shall be billed at cost plus the same mark-up utilized
for parts and materials. Sub-contractor costs must be documented. The contractor shall be trained and
shall provide trained personnel to perform this type of service.
* As noted above, the City will not pay the hourly labor rate for time to travel to and from the service site
or away from the service location to pick up parts and/or materials. Instead, compensation may include
one Service Call Charge per service call to cover any travel time. This amount will be a flat fee charged
in lieu of hourly time. Example: Repair personnel shows up on job 9:00 AM checks out the problem

AQ005-26 Page 3
and discovers that he needs to replace a part that he does not have on his service vehicle. He leaves the
job site at 10:00 AM, picks up the part, and returns to the job site at 11:30 AM. He completes the repair
at 12:30 PM. Billable costs at the hourly rate are from 9:00 - 10:00 and 11:30 - 12:30, and there is one
Service Call Charge. If an additional technician or technicians are required to perform the work, there
is still only one Service Call Charge.
* Regular hourly rates apply for services performed from 7:00 a.m. to 5:00 p.m., Monday through Friday.
Overtime hourly rates apply for services performed after hours; weekends and holidays. Recognized
holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and
Christmas Day.
* The contractor will typically be expected to use one technician for a routine service call. If the
contractor anticipates using more than one technician for the service, the contractor shall obtain prior
approval from the City representative before committing to the use of additional staff.
* Materials and parts supplied shall be new, of a quality conforming to current engineering and
manufacturing standards, free of defects, and suitable for the intended use. The City reserves the right
to provide materials, parts, and supplies for any authorized work item. Any material purchased by the
contractor and not used shall be returned to the appropriate city representative. Materials required will
be listed on the invoice when submitted and charged at the stated percentage of mark-up over the
contractor's cost. The contractor agrees to provide documentation of costs for parts and materials upon
request.
QUALITY ASSURANCE:
* All repairs and installations shall be completed in accordance with the applicable State and Local
plumbing, gas, and mechanical codes. When necessary by codes or required by City personnel, the
contractor shall have work permitted and inspected by the appropriate code inspection and/or enforcing
agencies.
* The contractor shall warrant all materials and workmanship for one (1) year after the date of
acceptance by the City. If any of the work is found defective or not in accordance with
applicable codes and standards, the contractor shall correct work promptly, at no cost, and to
the satisfaction of the City. The contractor shall provide the manufacturer's warranties for any
new fixtures and parts.

AQ005-26 Page 4
Failure to return this page as part of your bid documents may result in rejection of the bid
QUOTE SCHEDULE
SECTION A: REPAIR AND INSTALLATION SERVICES/ LABOR
ITEM # DESCRIPTION APPOX QTY. UNIT PRICE TOTAL PRICE
1 Class II Licensed Master- Regular Hours 20 HR
2 Class II Licensed Master - Overtime Hours 5 HR
3 Licensed Journeyman - Regular Hours 70 HR
4 Licensed Journeyman - Overtime Hours 10 HR
5 Unlicensed Helper- Regular Hours 70 HR
6 Unlicensed Helper - Overtime Hours 5 HR
7 Trip Charge 30 TRIPS
TOTAL PRICE
SECTION B: PARTS/ EQUIPMENT PLUS PERCENTAGE MARK-UP
State Percentage Mark-Up Charge above Cost
of Parts, Materials and Equipment $10,000.00 X______% = $
(Not to Exceed 15% of Actual Costs)
QUOTE TOTAL
SECTION A TOTAL $
SECTION B TOTAL $
GRAND TOTAL $

AQ005-26 Page 5
Failure to return this page as part of your bid documents may result in rejection of the bid
Renewal Option 1:
Renewal Option 2:
Renewal Option 3:
Renewal Option 4:
Termination for Cause: The City may terminate this agreement for cause upon ten (10) days prior written notice to the supplier of the contractor's default in
the performance of any term of this agreement. Such termination shall be without prejudice to any of the City's rights or remedies by law.
Termination for Convenience: The City may terminate this agreement for its convenience at any time upon thirty (30) days written notice to the contractor. In
the event of the City's termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed
performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the supplier, which shall itemize each
element of performance.
Certification of Non-Collusion in Bid Preparation
Signature Date
The City requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. 13-10-91 and Rule 300-10-
1-.02, in all manner, and such are conditions of the contract.
In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the City Council within ninety (90) days of the
date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s)
within the time specified in the Bid Schedule.
Legal Business Name
Federal Tax ID
Address
Representative Signature
Printed Name
Telephone Number Fax Number
E-mail address

Solicitation Name & No. AQ015-22 On-Call Plumbing Services on an Annual Contract
Contractor Affidavit under O.C.G.A. 13-10-91(b)(l)
The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A 13-10-91 related to any
contract to which Contractor is a party that is subject to O.C.G.A. 13-10-91 and hereby verifies its compliance with
O.C.G.A. 13-10-91, attesting as follows:
a) The Contractor has registered with, is authorized to use and uses the federal work authorization program
commonly known as E-Verify, or any subsequent replacement program;
b) The Contractor will continue to use the federal work authorization program throughout the contract period,
including any renewal or extension thereof;
c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work
authorization program during the contract period, including renewals or extensions thereof;
d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a
material breach of Contract;
e) The Contractor will contract for the performance of services in satisfaction of such contract only with
subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. 13-10-
91(a), (b), and (c);
f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to
the provisions of O.C.G.A. 13-10- 91 for the project listed below to which Contractor is a party after the
date hereof without further action or consent by Contractor; and
g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and
identification cards required pursuant to O.C.G.A. 13-10-91 to the public employer within five business
days of receipt.
_____________________________________________ ________________________________
Federal Work Authorization User Identification Number Date of Authorization
_____________________________________________ _________________________________
Name of Contractor Name of Public Employer
_____________________________________________
Street Address
_____________________________________________
City/State/Zip Code
Executed on _________, _____, 20_____ in _______________ (city), __________ (state).
___________________________________________
Signature of Authorized Officer or Agent
___________________________________________
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE _______ DAY OF _____________, 20______. NOTARY PUBLIC
My Commission Expires: __________________

STANDARD INSURANCE REQUIREMENTS
(For projects less than $1,000,000)
1. Statutory Workers' Compensation Insurance
(a) Employers Liability:
Bodily Injury by Accident - $100,000 each accident
Bodily Injury by Disease - $500,000 policy limit
Bodily Injury by Disease - $100,000 each employee
2. Commercial General Liability Insurance
(a) $500,000 limit of liability per occurrence for bodily injury and property damage
(b) The following additional coverage must apply:
1986 (or later) ISO Commercial General Liability Form
Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)
Additional Insured Endorsement (Form B CG 20 10 with a modification for completed
operations or a separate endorsement covering Completed Operations)
Blanket Contractual Liability
Broad Form Property Damage
Severability of Interest
Underground, explosion, and collapse coverage
Personal Injury (deleting both contractual and employee exclusions)
Incidental Medical Malpractice
Hostile Fire Pollution Wording
3. Auto Liability Insurance
(a) $500,000 limit of liability per occurrence for bodily injury and property damage
(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed
vehicles
(c) Additional Insured Endorsement
(d) Contractual Liability
4. Umbrella Liability Insurance - $1,000,000 limit of liability
(a) The following additional coverage must apply
Additional Insured Endorsement
Concurrency of Effective Dates with Primary
Blanket Contractual Liability
Drop Down Feature
Care, Custody, and Control - Follow Form Primary
Aggregates: Apply Where Applicable in Primary
Umbrella Policy must be as broad as the primary policy
5. The City of Lawrenceville (and any applicable Authority) should be shown as an additional
insured on General Liability, Auto Liability and Umbrella Liability policies.
6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of
cancellation.
7. Certificate Holder should read:
City of Lawrenceville
70 S. Clayton St.
P.O. Box 2200

Lawrenceville, Georgia 30046
8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-
5 or higher. Certain Workers' Comp funds may be acceptable by the approval of the Insurance
Unit. European markets including those based in London and domestic surplus lines markets that
operate on a non-admitted basis are exempt from this requirement provided that the contractor's
broker/agent can provide financial data to establish that a market is equal to or exceeds the financial
strengths associated with the A.M. Best's rating of A-5 or better.
9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.
10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by
project name and project/bid number.
11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or
a certified letter from the insurance company (ies) if requested by the City to verify the compliance
with these insurance requirements.
12. All insurance coverages required to be provided by the Contractor will be primary over any
insurance program carried by the City.
13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and
every subcontract with each and every Subcontractor in any tier, and shall require each and every
Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any
reason Subcontractor fails to procure and maintain insurance as required, all such required
Insurance shall be procured and maintained by Contractor at Contractor's expense.
14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all
insurance requirements contained in this Contract have been complied with and until evidence of
such compliance satisfactory to the City of Lawrenceville as to form and content has been filed
with the City. The Acord Certificate of Insurance or a preapproved substitute is the required
form in all cases where reference is made to a Certificate of Insurance or an approved
substitute.
15. The Contractor shall agree to waive all rights of subrogation against the City of Lawrenceville, the
Mayor, City Council members, its officers, officials, employees, and volunteers from losses arising
from work performed by the contractor for the City.
16. Special Form Contractors' Equipment and Contents Insurance covering owned, used, and leased
equipment, tools, supplies, and contents required to perform the services called for in the Contract.
The coverage must be on a replacement cost basis. The City will be included as a Loss Payee in
this coverage for City owned equipment, tools, supplies, and contents.
17. The Contractor shall make available to the City, through its records or records of their insurer,
information regarding a specific claim related to any City project. Any loss run information
available from the contractor or their insurer relating to a City project will be made available to the
City upon their request.
18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying
insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the
Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act
of 1970, Public Law 91-956, and any other laws that may apply to this Contract.
20. The Contractor shall at a minimum apply risk management practices accepted by the contractors'
industry.
Surety Bonds (If Required)
All of the surety requirements will stay the same except the Surety Company must have the same rating as
item 8 above.

CITY OF LAWRENCEVILLE
PURCHASING DEPARTMENT
GENERAL INSTRUCTIONS FOR BIDDERS, TERMS AND CONDITIONS
I. PREPARATION OF BIDS
A. Each bidder shall examine the drawings, specifications, schedule and all instructions.
Failure to do so will be at the bidder's risk, as the bidder will be held accountable for their
bid response.
B. Each bidder shall furnish all information required by the bid form or document. Each
bidder shall sign the bid and print or type his or her name on the schedule. The person
signing the bid must initial erasures or other changes. An authorized agent of the company
must sign bids.
C. Individuals, firms and businesses seeking an award of a City of Lawrenceville contract
may not initiate or continue any verbal or written communications regarding a solicitation
with any City officer, elected official, employee or other City representative without
permission of the Purchasing Associate named in the solicitation between the date of the
issuance of the solicitation and the date of the final contract award by the City Council.
Violations will be reviewed by the Purchasing Manager. If determined that such
communication has compromised the competitive process, the offer submitted by the
individual, firm or business may be disqualified from consideration for award.
D. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the
bid/proposal submittal, but are contained for informational purposes only. If awarded, the
successful bidder(s) will be required to complete them prior to contract execution.
E. Effective, July 1, 2013 and in accordance with the Georgia Illegal Reform and
Enforcement, an original signed, notarized and fully completed Contractor Affidavit and
Agreement should be included with your bid/proposal submittal, if the solicitation is for
the physical performance of services for all labor or service contract(s) that exceed
$2,499.99 (except for services performed by an individual who is licensed pursuant to Title
26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and
Agreement with your bid/proposal submittal may result in bid/proposal being deemed non-
responsive and automatic rejection.
II. DELIVERY
A. Each bidder should state time of proposed delivery of goods or services.
B. Words such as "immediate," "as soon as possible," etc. shall not be used. The known
earliest date or the minimum number of calendar days required after receipt of order
(delivery A.R.O.) shall be stated (if calendar days are used, include Saturday, Sunday and
holidays in the number).
III. EXPLANATION TO BIDDERS
Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for
bids, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the
solicitation in order for a reply to reach all bidders before the close of bid. Any information given
to a prospective bidder concerning an invitation for bid will be furnished to all prospective bidders
as an addendum to the invitation if such information is necessary or if the lack of such information
would be prejudicial to uninformed bidders. The written bid documents supersede any verbal or