Town of Needham
Department of Public Works
Public Services Administration Building, 500 Dedham Avenue
Needham, Massachusetts 02492
Telephone (781) 455-7550
ACKNOWLEDGEMENT OF RECEIPT
Release Date
Bid Title
Bid Number
Number of
Documents
Pre-Bid Meeting
June 1, 2023
On-Call Mechanical and Electrical Repair for Water/Sewer
Facilities
24DPW009B
The Bid Package consists of 2 PDF documents. Returning this form
confirms receipt of all the documents.
N/A
Questions Due
June 8, 2023 @ 5:00pm
June 15, 2023 @ 12:00pm, Administration Office of the
Bids are Due
Department of Public Works located at the Public Services
Administration Building, 500 Dedham Ave., Needham, MA, 02492
Please provide the requested information below as acknowledgment that you have received
our bid package noted above. It is recommended that interested bidders complete this
acknowledgment and return via email to dpwadmin@needhamma.gov or fax to the
Department of Public Works at (781) 449-9023. Only by doing this, will the Town be able to
provide notification of any addenda or answered questions relating to this bid. Only those
companies or individuals shown on the Distribution Register will receive addenda
to this bid. By completing and returning this acknowledgement will ensure you are
recorded on the Distribution Register. Proposals from companies or individuals not
acknowledging the addenda may be rejected as not responsive.
Name of Company or
Individual
Name / Title of
Contact
Address
City/Town, State, Zip
Code
Telephone Number
Fax Number
Email Address
Signature
Date
Addenda will be posted to the Town’s website. Please check the website for addenda before
submitting your bid to the Town. Bidders who access the bid package from the Town’s
website are responsible for checking the website periodically for any addenda that may be
issued by the Town.
24DPW009B
1
On-Call Mechanical and Electrical Repair for Water/Sewer Facilities
24DPW009B
Release
Date
June 1, 2023
Pre-Bid
Conference
Deadline
for
Questions
Bids Due
N/A
June 8, 2023 @ 5:00pm
June 15, 2023 @ 12:00pm
Director of Finance and Administration
PSAB
500 Dedham Ave.
Needham, MA 02492
24DPW009B
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(Advertised in the Hometown Weekly issue of Thursday, June 1, 2023)
(Advertised on the MNPA’s website, Thursday, June 1, 2023)
(Published in the Central Register issue of Wednesday, May 31, 2023)
(Advertised on CommBuys on Thursday, June 1, 2023)
LEGAL NOTICE
Town of Needham
Invitation for Bid (IFB)
Bid # 24DPW009B
On-Call Mechanical and Electrical Repair for Water/Sewer Facilities
The Town of Needham is accepting sealed bids for On-Call Mechanical and Electrical Repair for
Water/Sewer Facilities. Copies of the Invitation for Bid (IFB) package will be available beginning June
1, 2023 at the Administration Office of the Public Works Department, 500 Dedham Ave., Needham, MA
02492 Monday through Friday during normal business hours, or from the Town’s web site
www.needhamma.gov/bids.aspx and will be available until the submission deadline.
Sealed bids must be submitted no later than 12:00pm, June 15, 2023 to the Administration Office of the
Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL
NOT BE CONSIDERED. Bids will be publicly opened after the submission deadline on June 15, 2023 at
12:00pm. The Town reserves the right to reject any and all bids as determined to be in the best interests
of the Town and to waive minor informalities. This legal notice is also posted on the Massachusetts
Newspaper Publishers Association’s (MNPA) website at http://masspublicnotices.org/.
Kate Fitzpatrick
Town Manager
June 1, 2023
24DPW009B
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IFB 24DPW009B
On-Call Mechanical and Electrical Repair for Water/Sewer Facilities
Procurement in Brief
Primary
Procurement
Contact
Contract
Manager
Tyler Gabrielski, Management Analyst
781-455-7550 x345
Mike Retzky, Superintendent of Water, Sewer, and Drains
Bid Package
Available
June 1, 2023 - Information and details of bidding requirements may be obtained at the
Administration Office DPW, PSAB, 500 Dedham Ave., Needham, MA 02492, or online at
the Town’s web site http://www.needhamma.gov/bids.aspx.
Pre-Bid
Meeting
Bid Deposit
Deadline for
Written
Questions
N/A
5% bid deposit is required as part of bid
June 8, 2023 @ 5:00pm
By Mail: DPW - 500 Dedham Ave., Needham, MA 02492
By Email: dpwadmin@needhamma.gov
By Fax: 781-449-9023
Questions are to be clearly labeled as: QUESTIONS - On-Call Mechanical and
Electrical Repair for Water/Sewer Facilities, 24DPW009B
Addenda
If any changes are made to this bid, an addendum will be issued. Addenda will be posted
on the Town’s webpage and emailed to all bidders on record as having received the bid
package.
When and
where bids
are due
Where bids
will be
opened
Contract
Award
12:00pm, June 15, 2023, Administration Office DPW, PSAB, 500 Dedham Ave.,
Needham, MA 02492.
LATE BIDS WILL NOT BE CONSIDERED
Charles River Room, Public Service Administration Building, 500 Dedham
Avenue, Needham, MA 02492 (immediately following submission deadline)
June 2023
Approval of Town Manager and Town Counsel is REQUIRED
Contract
Length
This Agreement shall be for a term commencing upon execution and ending
June 30, 2024.
24DPW009B
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Upon Award of Contract
Payment Bond
50% payment bond
Performance Bond
Will NOT be Required
Insurance
Refer to Contract Terms
* Facsimile transmissions for written inquiries must be sent prior to the above date and time deadlines.
Any hand delivery or facsimile received after the due date and time will not be addressed. The time/date
stamp machine located in the receiving office will govern for the date and time requirements mentioned
in the table above and throughout this document. Please allow enough time for hand delivery or
facsimile transmissions.
** The time for award may be extended by the Town. The Town reserves the right to change, delay,
cancel, or expedite the contract award date. The Bidder agrees that the offer is effective for (a) at least
ninety (90) calendar days from the opening date of the bids (b) a contract is executed, or (c) this bid is
cancelled, whichever of (a), (b) or (C) occurs first. The Town reserves the right to reject any and all bids
as determined to be in the best interests of the Town and to waive minor informalities.
24DPW009B
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