On-call General Engineering Services

RFQ#FY26-004
REQUST FOR QUALIFICATIONS:
On-Call General Engineering Services
March 12, 2026
Tentative Schedule
Solicitation Advertised March 12, 2026
Mandatory Pre-Bid Meeting March 19, 2026
Questions Due March 23, 2026
Answers Posted March 27, 2026
Solicitation Close April 3, 2026
Initial Evaluation April 17, 2026
Notify Finalists Within 1 week of Initial Eval
Finalist Interviews TBD
Final Evaluation Within 1 week of last interview
Notice of Intent to Award Within 1 week of final evaluation
Contract Approval Next available CC session (1st and 3rd
Tuesday of each month) after expiration of
protest period
Notice to Proceed Within 10 business days of contract approval
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Table of Contents
REQUEST FOR QUALIFICATIONS ............................................................................................ 3
I. INTRODUCTION ...................................................................................................................... 5
A. Project Description .................................................................................................... 5
B. Project Objectives ...................................................................................................... 5
II. REQUIRED QUALIFICATIONS ............................................................................................... 5
III. CONTRACTING PROCESS ................................................................................................... 5
A. General Items .............................................................................................................. 5
IV. METHOD OF SUBMITTAL ..................................................................................................... 6
V. FORM OF SUBMISSION ........................................................................................................ 6
VI. SCOPE OF SERVICES...........................................................................................7
VII. MEETINGS AND DELIVERABLES ....................................................................................... 7
VIII. INSTRUCTIONS TO TEAMS ............................................................................................... 7
A. Additional Information .................................................................................................. 7
B, Contact ........................................................................................................................ 7
IX. SELECTION CRITERIA AND METHOD ................................................................................. 7
A. Review and Assessment Criteria......................................................................7
B. Reference Evaluation...................................................................................10
EXHIBIT A - Request for Qualifications Receipt Acknowledgement .......................................... 11
EXHIBIT B - Project Background and Detailed Description ....................................................... 12
EXHIBIT C - Non-Collusion Statement ...................................................................................... 19
EXHIBIT D - Statement of Qualifications Form.................................................................20
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REQUEST FOR QUALIFICATIONS
The City of Evans invites engineering and design consulting firms to submit their qualifications to
provide On-Call Engineering services.
Submissions shall be submitted in PDF format to BidNet before 11:59 PM (Mountain Time) on
Friday April 3, 2026.
Pre-Bid Meeting: A mandatory pre-bid meeting will be held at 1:30 PM Mountain Time, on
Thursday March 19, 2026, via Microsoft Teams. Please paste the below link into your browser
to attend the meeting. Please try to access the link before the scheduled meeting to ensure that
there are no technical difficulties. Firms that do not attend this meeting will not be allowed to
submit for this solicitation.
https://teams.microsoft.com/meet/21882039638993?p=MBt2s1Fj0V9z6788Ud
Meeting ID: 218 820 396 389 93
Passcode: EQ95Ta9k
The City encourages all disadvantaged business enterprises to submit in response to this
request for qualifications. Disadvantaged business enterprises will not be discriminated against
on the grounds of race, color, or national origin for any submissions for negotiated agreements.
Questions concerning the scope of the solicitation should be submitted via email to Andy Vowell
- avowell@evanscolorado.gov no later than March 23rd at 11:59 PM Mountain Time. Vendors
are strongly encouraged to make the effort to visit with the Project Manager(s) during the pre-
bid meeting, get their questions addressed and answered, as well as clearly understand the
City's expectations and procedures. The deadline for submitting questions is March 23rd.
The City is subject to public information laws, which permit access to most records and
documents. Proprietary information in your response must be clearly identified and will be
protected to the extent legally permissible. Submissions may not be marked 'Proprietary' in their
entirety. Information considered proprietary is limited to material treated as confidential in the
normal conduct of business, trade secrets, and discount information. Summary price information
may not be designated as proprietary as such information may be carried forward into other
public documents. All provisions of any contract resulting from this request for qualifications will
be public information.
No officer, employee, or member of the City Council shall have a financial interest in the sale to
the City of any real or personal property, equipment, material, supplies or services where such
officer or employee exercises directly or indirectly any decision-making authority concerning
such sale, or any supervisory authority over the services to be rendered. This rule also applies
to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do business
with the City is prohibited.
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Any submission deemed to be collusive, or a sham will be rejected and reported to authorities
as such. Your authorized signature on this submission is presumed to assert that such
submission is genuine and is not collusive or a sham.
The City reserves the right to reject any and all submissions and to waive any irregularities
or informalities.
Andy Vowell
Procurement and Contract Specialist, MPM
1100 37th Street
Evans, CO 80620-2036
(970) 475-2240
avowell@evanscolorado.gov
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I. INTRODUCTION
A. About Evans
Evans, Colorado is a growing city of 23,000 residents with a small-town feel and a
dynamic economic foundation driven by energy, agriculture, healthcare, and construction.
Known for its diverse and welcoming community, Evans offers a high quality of life with
excellent schools, abundant parks, and easy access to both urban amenities and outdoor
adventures.
Located in Northern Colorado along the Front Range of the Rocky Mountains, Evans is
just an hour from Rocky Mountain National Park, providing year-round opportunities for
hiking, biking, and wildlife exploration. The city is also within easy reach of Denver,
Cheyenne, and Denver International Airport, making it well-positioned for economic
growth and accessibility. Historically, Evans was founded in 1867 and incorporated in
1885, playing a key role in regional development along the South Platte River and the
Union Pacific Railroad. Today, the city blends historic roots with modern growth, featuring
new residential developments, commercial expansion, and a strong commitment to
economic resiliency. Evans is currently investing in major infrastructure projects, including
a new police station, expanded roadways, and revitalized public spaces.
With over 300 days of sunshine, a vibrant cultural scene, and a community-driven vision
for the future, Evans is establishing itself as the Community of Choice in Northern
Colorado.
B. Project Objectives
The City of Evans, CO is seeking qualified engineering firms to provide on-call general
engineering services to supplement the City's engineering department capabilities. The
City of Evans, CO requires professional engineering support to maintain continuity of
services for development review, permit processing, project management, and various
engineering functions essential to municipal operations.
II. REQUIRED QUALIFICATIONS
All companies submitting a response must be a qualified company and must be able to
meet all requirements as noted in the contract documents and specifications. The
consulting firm shall agree not to refuse to hire, discharge, promote, demote or to
discriminate in matters of compensation against any person otherwise qualified, solely
because of race, religion, creed, color, sex, national origin, ancestry, or physical or
mental disability.
III. CONTRACTING PROCESS
A. General Items
The City of Evans shall be the Owner. The Engineering Director is Shantanu Tiwari
(stiwari@evanscolorado.gov) and he will be the primary contact for this contract.
The Owner reserves the right to reject or accept any or all submissions or waive
any formalities, informalities, or information therein.
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The Owner will award this contract based on review of, and the merits of, the
submissions received. Evaluation of the submissions will consider the following items
along with those found in Section X - Selection Criteria.
Detailed description of the qualifications of the consultant/firm, specifically
highlighting those portions of each section that will be critical to project
success.
Project personnel experience.
A comment on the ability to adhere to, or requested amendments to, the terms
of the standard contract included in the appendix, as amended by proposed
special provisions presented in the Consultant's submission.
Detailed description of key deliverables and tasks outlined in Exhibit B, below.
IV. METHOD OF SUBMITTAL
Submittals shall be submitted in .pdf format to BidNet.
All submissions shall become the property of City of Evans and will become public
record.
Please include your firm name or abbreviation of in the file name of all submitted
documents. Please keep file names as short as reasonably possible
V. FORM OF SUBMITTAL
Please limit submissions to 25 pages or less, not including dividers, cover letter or
team resumes.
The submittal shall include the following items:
A. Cover letter
B. Statement of Qualifications: The Consultant/Firm qualification information shall
include:
1. A brief history of the firm including organization structure, professional
resumes stating qualifications of the consultant/firm to provide the services
described herein. Include number of years in business, location of office or
offices, and names of principals or employees who will complete the service
and their resumes and qualifications.
C. Answers to the questions listed in Exhibit B, below.
D. Exhibit A shall be filled out and included in the submission packet.
E. Completed and signed copy of the Non-Collusion Statement form found in Exhibit
C
F. Completed copy of the Statement of Qualifications form found is Exhibit D
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VI. SCOPE OF SERVICES
A. Refer to the scope outlined in Exhibit B.
B. City will be responsible for the following
Pay Application Review
Change Order Decisions
VII. MEETINGS AND DELIVERABLES
A. Refer to scope outlined in Exhibit B.
B. All meetings are to be held at Evans Municipal Building, 1100 37th Street,
unless otherwise noted.
VIII. INSTRUCTIONS TO TEAMS
A. Additional information
Teams may provide any additional information they feel will assist the City in our
evaluation of the submitted statement of qualifications.
B. Questions related to the scope of work should be submitted to Andy Vowell,
Procurement and Contract Specialist (avowell@evanscolorado.gov).
City contacts:
Andy Vowell
Procurement and Contract Specialist, MPM
(970) 475-2240
avowell@evanscolorado.gov
Shantanu Tiwari
Engineering Director
970-804-5285
stiwari@evanscolorado.gov
Jerry Hubbard
Accounts Payable Clerk
970-475-1165
jhubbard@evanscolorado.gov
IX. SELECTION CRITERIA AND METHOD
A. Review and Assessment Criteria
Professional Teams will be evaluated on the following criteria. These criteria will
be the basis for reviewing the written statements of qualifications.
A shortlist of up to three (3) teams may be identified and invited for an interview
at the City. The final selection will be made from this shortlisted group. The City
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reserves the right to award directly as a result of the written submissions. Finalist
firms will be given more information regarding the scoring and evaluation process
for the interviews.
1. Technical Approach and Methodology (30 points)
Evaluation will assess the firm's proposed approach to providing on-call engineering services to
the City of Evans, CO, including their methodology for managing multiple concurrent task orders,
procedures for rapid response to urgent development review requests, and strategies for
maintaining continuity of service during peak demand periods. Points will be awarded based on
the comprehensiveness of the firm's quality control procedures for deliverables, their proposed
process for integrating with City of Evans, CO engineering department workflows, and specific
methods for ensuring compliance with City of Evans, CO design standards and specifications.
The evaluation will consider the firm's demonstrated understanding of municipal engineering
challenges, particularly those related to development review, permit processing, and project
management support for a city experiencing staffing transitions.
2. Qualifications and Experience (25 points)
Assessment will focus on the firm's demonstrated experience providing on-call engineering
services to Colorado municipalities of similar size and complexity to the City of Evans, CO, with
emphasis on development review, permit approval, and project management services. Points will
be allocated based on the firm's track record in managing multiple task orders simultaneously,
experience with Colorado regulatory requirements including stormwater permits and floodplain
management, and proven capability in all required service areas including civil, structural,
transportation, water resources, and environmental engineering. The evaluation will consider
specific project examples demonstrating successful completion of similar municipal engineering
assignments, particularly those involving development review services, infrastructure design, and
regulatory compliance support.
3. Key Personnel and Staffing Resources (20 points)
Evaluation will examine the qualifications, certifications, and relevant experience of proposed key
personnel, including Professional Engineers licensed in Colorado who will be assigned to City of
Evans, CO projects. Points will be awarded based on the depth of staffing resources available to
meet the City of Evans, CO's response time requirements of 2 hours for emergencies, 24 hours
for urgent requests, and 10 business days for development reviews. The assessment will
consider the firm's staffing redundancy to ensure continuous coverage during the contract term,
the expertise of proposed team members in municipal engineering disciplines relevant to City of
Evans, CO needs, and the proposed organizational structure for managing on-call assignments
including clear lines of communication with City of Evans, CO staff.
4. Cost and Fee Structure (15 points)
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Analysis will evaluate the reasonableness and competitiveness of the firm's proposed hourly
rates for various personnel classifications, including Professional Engineers, Engineers-in-
Training, and technical support staff. Points will be based on the clarity and comprehensiveness
of the fee schedule, including any proposed markups for subconsultants, reimbursable
expenses, and specialized services. The evaluation will consider the firm's proposed not-to-
exceed amounts for typical task order assignments, any volume discounts or cost savings
proposals for multiple or large-scale projects, and the overall value proposition relative to the
qualifications and services offered.
5. Past Performance and References (10 points)
Evaluation will assess the firm's performance history on similar on-call engineering contracts,
with emphasis on Colorado municipal clients who can verify the firm's ability to meet deadlines,
maintain quality standards, and work cooperatively with city staff. Points will be awarded based
on references confirming successful completion of development review services, permit
processing support, and project management assistance similar to City of Evans, CO
requirements. The assessment will consider documented evidence of meeting response time
requirements on previous contracts, client satisfaction with deliverable quality and accuracy, and
the firm's history of staying within task order budgets and schedules. Reference checks will
specifically inquire about the firm's flexibility in responding to changing priorities, ability to handle
emergency situations, and effectiveness in supplementing municipal engineering staff during
periods of transition or high workload.
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B. Reference Evaluation
The Project Manager, or their designee, will check references using the
following criteria. The evaluation rankings will be labeled
Satisfactory/Unsatisfactory.
1. Overall Performance
a) Would you hire this Professional again?
b) Did they provide the skills required by this project?
c) Did they communicate with you in a professional, timely manner?
d) Was the project a success?
2. Schedule
a) Was original Scope of Work completed within the specified time?
b) Were interim deadlines met in a timely manner?
3. Completeness
a) Was Professional responsive to client needs?
b) Did Professional anticipate problems?
c) Were problems solved quickly and effectively?
4. Budget
a) Was original Scope of Work completed within the project budget?
b) Were there any change orders to the Scope of Work?
5. Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction contract, was the
project functional upon completion and did it operate properly?
c) Were problems corrected quickly and effectively?
d) If construction documents, were they clear and concise for bidding
and construction purposes?
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