On-Call Fiber Optic Cabling

Docusign Envelope ID: AEB20D52-379E-8450-83F0-127F8CE46F7A
CITY OF THORNTON
REQUEST FOR PROPOSALS
FOR
ON-CALL FIBER OPTIC CABLING SERVICES
PROJECT NO. 176-26
MAY 2026

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II. INDEX OF CONTENTS
I. TITLE PAGE
II. INDEX OF CONTENTS
III. NOTICE REQUEST FOR PROPOSALS
IV. PROPOSAL INSTRUCTIONS AND INFORMATION
V. PROPOSAL PREPARATION
VI. EXHIBIT 1 - ACCEPTANCE OF CONDITIONS STATEMENT
VII. EXHIBIT 2 - AGREEMENT
* EXHIBIT A.1 SERVICE PROVIDER'S GENERAL SCOPE OF WORK
AND SPECIFICATIONS (ON-CALL AGREEMENT)
* EXHIBIT A.2 SERVICE PROVIDER'S GENERAL SCOPE OF WORK
AND SPECIFICATIONS (VERIFICATION & DOCUMENTATION)
* EXHIBIT A.3 SERVICE PROVIDER'S GENERAL SCOPE OF WORK
AND SPECIFICATIONS (THORNTON PARKWAY BACKBONE
INSTALLATION)
* EXHIBIT B SERVICE PROVIDER'S KEY PERSONNEL AND
SUBCONTRACTORS LISTING
* EXHIBIT C.1 SCHEDULE OF CHARGES (ON-CALL AGREEMENT)
* EXHIBIT C.2 SCHEDULE OF CHARGES (VERIFICATION AND
DOCUMENTATION)
* EXHIBIT C.3 SCHEDULE OF CHARGES (THORNTON PARKWAY
INSTALLATION AGREEMENT)
* EXHIBIT D SPECIAL CONDITIONS
* EXHIBIT E GENERAL CONDITIONS
* EXHIBIT F LABOR AND MATERIAL PAYMENT BOND FORM
* EXHIBIT G PERFORMANCE BOND
VIII. EXHIBIT 3 - REFERENCE AUTHORIZATION AND RELEASE FORM
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III. NOTICE
REQUEST FOR PROPOSALS
The City of Thornton, Colorado, ("Thornton") respectfully requests separate sealed
Proposals for On- Call Fiber Optic Cabling, Project No. 176-26 (hereinafter referred to
as "Project"). Proposals will be received until 5:00 p.m., local time, June 24, 2026 in the
Contract Administration Office, 9500 Civic Center Drive, 2nd Floor City Hall, Thornton, CO
80229-4326.
Approved Methods for Submission of Proposals: Electronic proposals shall be
submitted/uploaded to BidnetDirect.com website in response to this solicitation or Physical
proposals may be submitted by mail or courier service.
Late Proposals will not be accepted under any circumstances.
Project Description: Thornton is seeking Proposals from Service Providers to provide
various Fiber Optic Cabling and Verification Services on an on-call, as-needed basis under
an open-ended General Service Agreement. Thornton reserves the right to award to
multiple Service Providers. Nothing herein guarantees any minimum amount of work to
any Service Provider. Thornton requires one (1) or more firms to perform the following:
1. Installation/maintenance/repair of any fiber optic or other communication cabling owned
by Thornton located in buildings or out. Thornton plans to award this scope to multiple
service providers for a five-year term.
a. This scope includes the Thornton Water Project Fiber Optic line, a 70+mile pipeline
and fiber connecting Thornton to is Pump Station north of Fort Collins. Service
Providers will be needed to maintain and respond to issues throughout this corridor.
2. Verification/documentation/testing of existing fiber optic network per the attached
scope. Thornton plans to award this scope to one service provider.
3. Installation of approximately 2.5 miles of 144 pair fiber optic cable and laterals to six
buildings in existing conduit along Thornton Parkway. Thornton plans to award this
scope to one service provider, and must be complete by December 31, 2026.
Service Providers can submit proposals for any of the scopes and must indicate which
scopes they are proposing to provide in their cover letter.
Services under this agreement will be issued and performed under Task Assignments.
The Agreement shall terminate on December 31, 2031, unless sooner terminated by
Thornton's issuance of a Termination Notice. Rate adjustments may be re-negotiated
on an annual basis upon request. Rate adjustments are limited to no greater than the
increase in Denver-Lakewood-Aurora Consumer Price Index as published by the
Bureau of Labor Statistics.
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To be minimally qualified for consideration for award, proposing firms must have
successfully completed five (5) projects in the Colorado Front Range Area that have a
similar degree of complexity and cost within the past three (3) years. I
COOPERATIVE PURCHASING:
Thornton encourages the proper use of cooperative purchasing and reserves the right to
make results of this solicitation available to other governmental agencies seeking like
equipment, goods, or services. Other agencies using this solicitation, in agreement with
the Service Provider, must do so according to regulations established by their individual
organizations and accept sole responsibility for its use. The terms and conditions of any
resulting transaction shall be exclusively between the Service Provider and the other
agencies. Service Provider and the other agencies using this solicitation in a cooperative
or "piggy-back" fashion, agree to defend and hold harmless Thornton from any dispute or
action arising from its use.
Thornton utilizes the BidNet Direct System at www.BidNetDirect.com to distribute official
copies of the Request for Proposals ("RFP") for use in preparing Proposals. Proposing
firms will be required to register with the website to download the RFP documents and
addenda. There is no charge by BidNet Direct for this service. If you experience problems
with the BidNet Direct website, please call 1-800-835-4603 for assistance. Proposing firms
are required to acknowledge all addenda with their Proposal and are encouraged to either
register with the website or to request to view the addenda posted on the Contract
Administration bulletin board prior to submission of a Proposal. Proposing firms that do not
acknowledge all addenda may be considered non-responsive. Upon request, the RFP
documents, including addenda, are also available for viewing on the City of Thornton
Website, https://solicitations.thorntonco.gov/solicitations or at the Contract Administration
office located on the 2nd floor of City Hall at 9500 Civic Center Drive, Thornton, CO.
Proposing firms that do not have download and/or printing capability in-house may contact
a commercial reprographics company for assistance with downloading and printing the
RFP.
Late Proposals will not be accepted under any circumstances. Any Proposal(s) received
after the scheduled time for closing will be returned to the proposing firm unopened. Sole
responsibility rests with the proposing firm to see that their Proposal is received on time.
Thornton reserves the right to reject any and all Proposals, in part or in whole, and to award
the Project to the most responsive and responsible firm as deemed in the best interest of
Thornton; further, the right is reserved to waive any formalities or informalities contained in
said Proposal(s).
A mandatory Pre-Proposal Conference to discuss the Project will be held virtually at 2:00
PM on Wednesday, June 3. Please email adam.reiner@thorntonco.gov for an invitation.
If possible, please hold all questions concerning the RFP until that time.
Physical proposals shall be submitted in a sealed envelope plainly marked on the outside
with proposing firm's name and address and "Request for Proposals, Fiber Optic
Cabling On-Call, Project No. 176-26". Proposals delivered by mail or courier service
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shall be in a sealed envelope inserted into a separate mailing envelope. On the outside of
the mailing envelope note "Proposal Enclosed, Fiber Optic Cabling On-Call, Project
No. 176-26".
Proposals submitted electronically shall be uploaded to the Vendor's portal through the
BidNetDirect.com website and shall follow the process/guidelines identified on the website
and this solicitation.
Any questions concerning this Project shall be directed in writing to Adam Reiner, Contract
Administrator, Fax No. 303-538-7556, E-mail - adam.reiner@ThorntonCO.gov, 8:00 a.m.
to 5:00 p.m., local time, Monday through Friday, excluding holidays. The deadline for
submission of questions is ten (10) Calendar Days prior to the date set for submission of
Proposals.
Date First Published: May 15, 2026
Published at: BidNet Direct, COT Website & the Contracts & Purchasing Bulletin Board.
5/15/2026
Signed: _________________________________ Date: _____________
Dennis Laurita
Contracts Supervisor
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IV. PROPOSAL INSTRUCTIONS AND INFORMATION
Thornton is soliciting written Proposals from qualified firms for Fiber Optic Cabling On-Call,
Project No. 176-26. To be eligible for consideration, the proposing firm must be capable of
supplying the services as noted herein, and must also meet all other criteria outlined in this
RFP.
A. INQUIRIES AND CORRECTIONS
All inquiries relating to this request shall be addressed in writing to:
City of Thornton
Attn: Adam Reiner, Contract Administrator
9500 Civic Center Drive
Thornton, CO 80229-4326
Fax: 303-538-7556
Email: adam.reiner@ThorntonCO.gov
If a proposing firm, subsequent to the Pre-Proposal Conference, finds discrepancies in
or omissions from the RFP, or should require additional clarification of any part thereof,
a written request for interpretation shall be submitted to the Contract Administrator. Any
interpretation of or change made to the RFP will be made by written addendum to each
proposing firm, and will become part of the RFP and of any Contract awarded. Thornton
will not be responsible for the accuracy of any ORAL EXPLANATIONS,
INTERPRETATIONS, OR REPRESENTATIONS. All inquiries shall be made in writing
and all responses will be provided in writing, with responses being made available to all
proposing firms. To be given consideration, inquiries must be received at least ten (10)
Calendar Days prior to the date established for the submission of the Proposal. It shall
be the responsibility of each proposing firm to verify that every addendum has been
received prior to submitting Proposals.
B. SUBMITTAL DATE AND LOCATION
All Proposals must be received at Thornton City Hall, City of Thornton, 9500 Civic
Center Drive, 2nd Floor City Hall, Thornton, Colorado 80229-4326 or submitted via the
BidNetDirect.com vendor portal prior to 5:00 p.m. local time on June 24, 2026.
Physical proposals must be submitted in a sealed envelope plainly marked "Request
for Proposals, Fiber Optic Cabling On-Call, Project No. 176-26", and addressed to
the Contracts Manager. Proposing firm's name and address shall also appear on the
outside of the sealed envelope containing the Proposal. If the Proposal is sent by U.S.
mail or courier service, the Proposal shall be contained in a sealed inner envelope or
box, which is then inserted into the mailing envelope or box. Indicate "Proposal
Enclosed, Fiber Optic Cabling On-Call, Project No. 176-26," on the outside of the
mailing envelope or box.
C. LATE AND ELECTRONIC PROPOSALS
Late Proposals will not be accepted under any circumstance, and any Proposal so
received shall be returned to the proposing firm unopened. In addition, proposals
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received via electronic devices other than the BidnetDirect.com website (i.e. e-mail) are
not acceptable and will be rejected upon receipt. Proposing firms will be expected to
allow adequate time for delivery of their Proposals either by airfreight, postal service, or
other means.
D. CONFIDENTIAL AND PROPRIETARY INFORMATION
Prior to Award, any information contained within the Proposal may be held confidential
and proprietary by Thornton as solely determined by Thornton. After Award, the
information within the Proposal becomes public information with the exception of
information that has been clearly marked as confidential and proprietary by the
proposing firm. Any information marked confidential shall comply with Colorado's Open
Records Act and other applicable statutes. Thornton shall be held harmless from any
claims arising from the release of confidential and proprietary information not clearly
designated as such by the proposing firm. In general, it is not acceptable to Thornton
to mark information other than financial statements, project financing data, litigation
history, tax audit history, or client lists as confidential and proprietary. Further, it is not
acceptable to mark price proposal information as confidential and proprietary. Failure
to adhere to these restrictions may result in the Proposal being deemed non-responsive.
E. DEFINITION, CONTEXT, AND GENDER
Unless otherwise specified in this document, all words shall have a common meaning
unless the context in which they are used clearly requires a different meaning. Words
in the singular number include the plural, and in the plural include the singular.
Additionally, words of the masculine gender include the feminine and the neuter, and
when the sense so indicates, words of the neuter gender may refer to any gender.
F. CONDITIONS OF PROPOSAL SUBMITTAL
1. All proposing firms shall comply with all conditions, requirements, and
specifications contained herein, with any departure constituting sufficient cause
for rejection of the Proposal.
2. The Proposal must be signed by a duly authorized official of the proposing firm
submitting the Proposal.
3. No Proposal will be accepted from any person, firm, or corporation that is in
arrears for any obligation to Thornton, or that otherwise may be deemed
irresponsible or unresponsive by Thornton staff or Thornton City Council.
4. Only one (1) Proposal will be accepted from any person, firm, or corporation. If
multiple options are requested or offered, each option must be submitted under
a single Proposal and in a single envelope or box.
5. All terms and prices quoted must be firm for a period of sixty (60) Calendar Days
from the Proposal submittal date or until Award, whichever is sooner.
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