On Call Excavation Contractor Bid Documents

Agency:	Town of East Windsor
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction 237310 - Highway, Street, and Bridge Construction 238910 - Site Preparation Contractors
Posted Date:	Apr 2, 2026
Due Date:	May 1, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF EAST WINDSOR

ENGINEERING & PUBLIC WORKS

Mailing Address: 11 Rye Street, Broad Brook, CT 06016

Physical Address: 6 Woolam Road, East Windsor, CT 06088

Leonard J. Norton, P.E. - Director of Public Works/Town Engineer/Tree Warden - Phone (860) 292-7073

RFP Documents – On-Call Excavation Contractor Services

East Windsor, CT – April 2, 2026

East Windsor Request for Proposal

The Town of East Windsor intends to select several local qualified excavation contractors to provide on-

call services when projects cannot be completed by Town forces and equipment. Interested contractors

are asked to complete the RFP Form. Pricing shall be held for a three (3) year period, May 1, 2023, to

April 30, 2026. Selected contractors shall supply the Town with appropriate Certificates of Insurance

and Hold Harmless Agreements. Proposals will be submitted to the First Selectman’s Office, ATTN:

Jason Bowsza, First Selectman 11 Rye Street, Broad Brook, CT. 06016 no later than 11:00am Friday May

1, 2026.

INFORMATION FOR BIDDERS

Tax Exemption – Purchase of materials are exempt from Connecticut sales tax.

Proposal – Each proposer shall fill in all blank spaces of the PROPOSAL FORM in ink with no changes

made to the form. Each bid must be in a sealed envelope addressed to Jason Bowsza, First Selectman,

11 Rye Street, Broad Brook, CT. 06016, clearly marked “On-Call Excavation Contractor Services” by

Friday May 1, 2026.

Right to Reject Proposals – The town reserves the right to reject any or all proposals if it is the Town’s

best interest to do so. Proposals submitted or received after the scheduled closing time for receipt of

bids will be rejected.

Acceptance of Proposals – Acceptance of proposal will be by notice of the Director of Public

Works/Town Engineer.

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GENERAL CONDITIONS

Site Investigation – The contractor shall thoroughly investigate the site of the work and acquaint himself

with all available information concerning the project. Failure to do so shall not relieve him from

responsibility for properly estimating the difficulty or cost of successfully completing the project.

Measurements – The Contractor shall be responsible for any measurements.

Lien Releases – The Contractor shall be responsible to provide lien releases for all subcontractor and

material prior to receiving payment.

Protection of Material and Work – The Contractor shall at all times protect and preserve all materials,

supplies, equipment, property and completed work and he will be held responsible for any loss or

damage by any cause including the elements.

Insurance – The Contractor shall have the required insurance which shall be maintained in force until all

work performed on this project is completed. All policies shall hold harmless the Town of East Windsor

and the Town and its agents shall be named additional insured. Each insurance certificate shall contain

a statement by the insurance carrier not to cancel the policy except upon thirty – (30) days’ notice to the

Town.

Schedule of Insurance:

Manufacturer’s and Contractor’s Liability:

Personal Injury Liability

$1,000,000 Per Person

$1,000,000 per occurrence

Property Damage

$1,000,000 per occurrence

Automotive Liability:

Personal Injury

$1,000,000 per person

$1,000,000 per occurrence

Property Damage Liability

$1,000,000 per occurrence

Town’s Protective Liability:

Personal Injury Liability

$1,000,000 per person

$1,000,000 per occurrence

Property Damage Liability

$1,000,000 per occurrence

The Contractor shall also carry Worker’s Compensation Insurance as required by the State of

Connecticut and any other applicable laws and regulations for all employees engaged in work under the

Contract.

Damages – The Contractor shall pay and make good repair to all losses or damages arising from any

cause connected with the Contract and shall indemnify and save harmless the Town from any and all

liability and responsibility for any loss, damage or injury suffered in any way arising out of the Contract

and shall defend any suit which may be brought against the Town or its agents, connected with the work

under the Contract and shall pay all costs or arising out of the Contract.

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Extension of Time – If conditions beyond control of the Contractor occur and cause delay, the Contractor

may request from the Town Engineer an extension of time, clearly stating the reason for such request.

The Engineer may grant such an extension in writing; however, this shall not be deemed to relieve the

Contractor from his responsibility under this contract.

Measures to Protect the Public – The Contractor shall provide and maintain warning signs, lights, signal

devices and barricades at appropriate locations to warn the public of any damages associated with the

project and to prevent access to dangerous areas and shall comply with reasonable requests of the

Town Engineer for additional measures to protect the public.

Clean Up – Before the work is considered complete, the Contractor shall thoroughly clean all work areas,

and remove all rubbish, debris, unused and surplus material resulting from the project, leaving the

premises in a condition satisfactory to the Town Engineer. Any disturbed lawn areas shall be restored to

as good or better condition to that existing before the project. If the lawn restoration is done late in the

year the Contractor shall be required to complete the work to establish an acceptable lawn in Spring of

the following year.

Inspection – All materials and workmanship shall be subject to inspection by the Town Engineer or his

representative at any time during storage on-site or construction. The Town has the right to reject

defective material and workmanship or require its correction. Rejected workmanship shall be

satisfactorily corrected while rejected materials shall be promptly removed from the site.

Changes in Contract Documents, Scope of Work – The Town Engineer reserves the right to make

changes to the contract documents or change the scope of work at any time before or during the

project.

Commencement, Prosecution and Completion – The Contractor shall start work under this contract

within 7 days of the Notice to Proceed date, and he shall prosecute the work faithfully to completion,

including final clean-up, within the specified time project.

Payments – For a contract under 60 day’s duration, payment shall be made within 30 days of completion

of the work. For a contract of 60 days duration or more, partial payments shall be made within 30 days

of the receipt of a certified estimate of work performed during the month, approved by the Town

Engineer.

Retainage – a 5% retainage shall be held from payments made to the Contractor if there is work

remaining such as lawn restoration, which cannot be completed due to the season.

SPECIAL CONDITIONS

Time for Completion – Timely fashion from notice to proceed.

Permits – Not required

Work on Private Property, Easements – Town to secure as necessary

Subsurface Information – None available.

CONSTRUCTION REQUIREMENTS

General – It is the Town’s intent to secure work which, at a minimum, will meet the requirements of

Conn DOT “Standard Specifications for Roads, Bridges and Incidental Construction, Form 816, latest

edition”.

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RFP FORM

The undersigned declares they have carefully examined the RFP document and location(s) of

work for the project and proposes to perform the work at the following unit prices:

ITEM NO.

10.

11.

12.

13.

14.

15.

16.

17.

BRIEF DESCRIPTION OF

WORK

Replace Catch Basin Top -

each

Repair Catch Basin 0’ to 2’

deep - each

Repair Catch Basin 2’ to 4’

deep - each

Repair Catch Basin 4’ to 6’

deep - each

Repair Catch Basin over 6’

deep – each

Replace Catch Basin up to 6’

deep – each

Pavement Patch – S. F.

Replace Concrete

Sidewalk - S.F.

Lawn Restoration – S.F.

Including erosion control

blanket

Replace 15” Drainage Pipe,

L.F.

Replace 18” Drainage Pipe,

L.F.

Labor Rate per man

Per hour

Utility Truck

Per hour

Skid Steer

Per hour

Backhoe

Per hour

Excavator 36,000lbs

Per hour

Excavator 44,000lbs

Per hour

UNIT PRICE

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18.

Tri-Axle Dump

Per hour

19.

Tractor with Low-Bed

Per hour

20.

Tractor with Dump Trailer

Per hour

21.

3 Ton Roller

Per hour

22.

Dozer

Per hour

23.

3 Yard Loader

Per hour

24.

Trench Box 6x6

Per hour

Air Compressor with 90lb

25.

Jack Hammer

Per hour

It is understood that the unit prices will control any contract awarded based on this proposal.

The above prices include the cost of all work to complete the project whether specifically stated

or not. Cost of mobilization and demobilization, miscellaneous clearing and grubbing,

protection of items and any other work required to complete the project shall be included in

the price stated above.

The undersigned certifies that he has not colluded with any individual or firm that has a

competitive interest in responding to this RFP.

Name of Firm: ________________________________________________________________

Mailing Address: ______________________________________________________________

_____________________________________________________________

Phone Number:_______________________________________________________________

Signature of Proposer: _________________________________________________________

Name and Title (typewritten): ___________________________________________________

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

On Call Excavation Contractor Bid Documents

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	On Call Excavation Contractor Bid Documents